36C24823Q1374 001 Panographic.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

To all Offerors/Bidders

36C24823Q1374

X

X X

X 1

SEE CONTINUATION PAGE FOR AMENDMENT DETAILS:

36C24823Q1374 0001

CONTINUATION PAGE

The purpose of this amendment is to make administrative changes to clauses 52.212-1 and 52.212-2.

1. FAR Clause 52.212-1 is hereby changed to reflect the following:

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (MAR 2023)

ELIGIBILITY:

This RFQ is limited to responsible parties (see FAR Part 9) with the ability to provide service/product(s) for Daytona Beach Veterans Affairs Healthcare System located in Daytona Beach, FL.

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

CONTRACTING OFFICER’S SPECIAL INSTRUCTIONS AS FOLLOWS:

In order to maintain integrity of this solicitation and subsequent award date, all quoters are advised that any questions must be submitted in written form via e-mail to darrin.alexander2@va.gov shall be received no later than June 27, 13:00 EASTERN STANDARD TIME (EST). Questions will not be entertained after June 24, 2022, 13:00 PM EST.

CONTRACTOR’S SIGNATURE:

In accordance with Federal Acquisition Regulation Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. Signed by the individual.

(b) Individual doing business as a firm. Signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words, “an individual doing business as _________________________(insert name of firm).”

(c) Partnership. Signed in the partnership name. Prior to award, provide a list of all partners and designate which partners have authority to bind the partnership.

(d) Corporations. Signed in the corporate name followed by the work “by” and the signature, and title of the person authorized to sign. Prior to award, provide a list of individuals who have authority to bind the corporation.

(e) Joint Ventures. Signed by each participant in the joint venture in the manner prescribed in

(a) through (d) above.

(f) Agents. When an agent is to sign the contract, other than as stated in paragraph (a) through (e) above, the agent’s authorization to bind the principal must be established by evidence satisfactory to the Contracting Officer.

QUOTE PREPARATION AND SUBMISSION INSTRUCTIONS:

Quotes are due by the date and time set for the receipt of offers shown in Block 8 of the SF 1449 (page 1 of this document). One electronic copy of all items requested below shall be submitted to the Contract Specialist via email to darrin.alexander2@va.gov.

The subject line of the email must read: 36C24823Q1374– Radiographic Unit, Dental, Panographic. Emails with attachments may not exceed 5mb. If your submission is larger than 5mb, you may send multiple emails – please add the following label to the email’s subject line, e.g. ‘1 of 3’, ‘2 of 3’, and so on. (NOTE: Faxed quotes are NOT permitted under any circumstances.)

The following items must be submitted:

Volume 1 (PRICING):

1. SF1449 - fill-in blocks 17a, 30b, 30c and sign 30a.

2. Completed Section B.1(1)(a) titled Contract Administration. (Include Contractor address and point of contact information)

3. Signed Amendment(s) (SF 30 – if applicable) OR completed ACKNOWLEDGEMENT OF

AMENDMENTS.

4. Completed Section B.2 SCHEDULE OF SUPPLIES & PRICING.

5. Quoter shall describe their firm’s ability to provide the services required in accordance with the SOW.

6. Quoter shall provide line items in the same format as Section B.2.

VOLUME 2 (TECHNICAL INFORMATION):

1. Shall include the following documentation:

a. Manufacturer’s Product Specification

b. Item breakdown of consumables, materials and equipment included (if applicable) with no cost.

c. Authorization letter from manufacturer to distribute or resell equipment (if applicable)

d. Self-certifying statement confirming ability to meet requirements

e. Delivery information

f. Warranty information.

FORMAT

a. All commitments made in the quote may become a part of the resultant contract. The data submitted with each quote should be complete and concise, but not overly elaborate. Excessive reliance on promotional brochures is discouraged.

b. Electronic Copy: Provide one (1) electronic copy of the complete proposal. Electronic copies must be in Microsoft Word or Adobe Acrobat format, and virus checked prior to submission.

i. Volume 1: Pricing Information.

1. SF1449 - fill-in blocks 17a, 30b, 30c and sign 30a.

2. Completed Section B.1(1)(a) titled Contract Administration. (Include Contractor address and point of contact information)

3. Signed Amendment(s) (SF 30 – if applicable) OR completed ACKNOWLEDGEMENT

OF AMENDMENTS.

4. Completed Section B.2 SCHEDULE OF SUPPLIES & PRICING.

5. Quoter shall describe their firm’s ability to provide the services required in accordance with the Salient Characteristics.

6. Quoter shall provide line items in the same format as Section B.2.

ii.Volume 2: Technical Information:

1. Manufacturer’s Product Specification (Brochure)

2. Item breakdown of consumables, materials and equipment included (if applicable) with no cost.

3. Authorization letter from manufacturer to distribute or resell equipment.

4. Self-certifying statement confirming ability to meet requirements

5. Delivery information

6. Warranty information.

The Technical volume should include necessary information regarding the offeror’s ability to perform all requirements outlined in the solicitation. Failure to provide a Technical information in accordance with the solicitation instructions may render a quote incomplete and ineligible for award.

c. Quoters, at the discretion of the Government, may be asked to provide information for clarification purposes regarding their proposals. Requests for clarification information do not constitute discussions.

d. The Quoters shall be held responsible for the validity of all information supplied in his/her quote, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the quote may be rejected and receive no further consideration. clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

e. If revised quotes are requested, the number of revised copies to be submitted shall be the same as those of initial proposals.

f. Submissions can be sent in multiple emails to avoid computer system email size limitation, to CO. Quotes submitted by any other method will not be considered. All proprietary information must be clearly marked.

NOTE: Quoters who fail to submit required documentation may be considered ineligible for award.

2. FAR Clause 52.212-2 is hereby changed to reflect the following:

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

EVALUATION PROCESS – In accordance with FAR 13 Simplified Acquisition Procedures, the Government will award a contract from this solicitation to the responsible quoter on a comparative basis whose quote conforms to the solicitation and represent the best overall value to the government.

a. The contracting officer will conduct an administrative review for completeness. This review will consist of ensuring that the contractor provided all required volumes listed in ADDENDUM to

FAR 52.212-1.

b. For a quote to be eligible for award, the quoters must ensure they are in compliance with the NAICS code listed on Page #1, block #10 of the 1449.

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

d. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

Technical Acceptability – Shall conform to solicitation’s statement of work or Salient Characteristics, documentation requested in Submission instructions, and any additional information provided in addendum(s) and/or attachment(s).

Past Performance – Contracting will utilize past performance inquiries consistent with CPARS, FPDS, FAPIIS, Previous Awards, and Determination of Responsibility documentation.

Delivery – Shall be in line with requested lead time/delivery date to best of the contractor’s ability.

Warranty – Shall present all warranty information with quoted product(s).

Price – Shall present a fair and reasonable price for consideration.

EVALUATION OF QUOTES

At least two (2) VA personnel will read all quotes.

Quotes will be compared against each other in an impartial and simplified manner based on FAR Part 13, ensuring all requirements in 52.212-1 addendum have been provided.

Source selection techniques described in FAR Part 15 will not be used.

The CO may ask questions to one or more submitters but is not obligated to do so.

The CO may reject all quotes.

The CO may use any means available to examine the past performance, such as

CPARS, contractor reliability, reputation, and suitability of the service to meet the VA’s need.

AWARD AND SELECTION

The Government anticipates selecting the quote that represents the best benefit to the government and the price can be determined reasonable.