36C24823Q0745.pdf

PDF 668 KB Posted Jul 11, 2023

Attached to: J065--FY23: Medrad Dye Injectors Maintenance Base Year
Solicitation number: 36C24823Q0745
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8

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Written by GovTribe AI · Dec 20, 2023

This document is a solicitation for a firm-fixed-price contract to provide preventative maintenance and repair services for Medrad and Bracco dye injector equipment at James A. Haley Veterans Hospital. The base period of performance is from August 1, 2023 to July 31, 2024, with four one-year option periods. Services include scheduled preventative maintenance inspections, repairs, parts replacement, and on-call support. The contractor must have qualified field service engineers and experience servicing the listed equipment models. The solicitation includes a performance work statement outlining response time requirements, documentation and sign-in procedures, and equipment lists. Offerors must submit pricing for maintenance of 15 individual pieces of equipment and provide any questions to the contracting officer by July 13, 2023. Quotes are due by July 17, 2023.

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36C24823Q0745_2.docx	DOCX document	Jul 11, 2023
Past Performance Questionnaire_Medrad.pdf	PDF	Jul 11, 2023

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24823Q0745 07-11-2023

Keila President 813-970-4942 07-17-2023

11:59 PM EST EDT

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525

Tampa FL 33637

X 100

811210

$34 Million

NET 30

N/A

Department of Veterans Affairs

James A. Haley Veterans Hospital (90C)

13000 Bruce B. Downs Blvd

Tampa FL 33612

36C248

8875 Hidden River Pkwy

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

See CONTINUATION Page

REQUIREMENT SHALL BE IN ACCORDANCE The Govern

WITH THE PERFORMANCE WORK STATEMENT (PWS).

ENTER ALL PRICING IN SECTION B.2, "PRICE/COST SCHEDULE".

SUBMIT ALL QUESTIONS BY EMAIL TO keila.president@va.gov

NO LATER THAN 7/13/2023 @ 5:00 PM EST. THE GOVERNMENT

RESERVES THE RIGHT TO NOT ANSWER QUESTIONS SUBMITTED

AFTER THE DUE DATE.

PLEASE SUBMIT ALL COMPLETED REQUEST FOR QUOTE'S NO LATER

THAN 7/17/2023 @ 11:59 PM EST.

See CONTINUATION Page

X X

X ONE

Keila President

Contracting Officer

36C24823Q0745

Table of Contents

SECTION A ...................................................................................... Error! Bookmark not defined.

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES ...................................... Error! Bookmark not defined.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 PERFORMANCE WORK STATEMENT

B.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

B.5 IT CONTRACT SECURITY

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 57

C.5 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

PAST PERFORMANCE QUESTIONNAIRE--ATTACHED

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

E.3 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR

1985)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248

8875 Hidden River Pkwy Suite 525

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

SCOPE: The contractor shall furnish all labor, transportation, and parts necessary to provide a full service maintenance agreement including preventive maintenance and certification of Medrad and Bracco Dye Injector equipment.

Contract Period: Base POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

12.00 MO __________________ __________________

MEDRAD INJECTOR MODEL MARK V PROVIS, S/N 101185, ID#

60470, LOCATED IN C184-01.

MEDRAD INJECTOR MODEL MARK V PROVIS, S/N 103217, ID#

67033, LOCATED IN CATH LAB ROOM D220-01.

MEDRAD INJECTOR MODEL SPECTRIS SOLARIS EP, S/N 40809,

ID# 67933, LOCATED IN MRI ROOM C027-01.

MEDRAD INJECTOR MODEL MARK V PROVIS, S/N 94020, ID#

44712, LOCATED IN OPERATING ROOM D242-01.

Contract Period: Base POP Begin: 08-01-2023 POP End: 07-31-2024

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

MEDRAD INJECTOR MODEL STELLANT, S/N 29336, ID# 75163,

LOCATED IN A125-01.

SERIES 5000 ULTRA, ANGIO ULTRAJET, S/N U3887, ID# 91332,

LOCATED IN C174-01.

MEDRAD STELLANT DUAL WITH OCS, S/N 10494, ID#107697,

LOCATED IN D115-01.

MEDRAD MODEL SPECTRIS SOLARIS EP, S/N 201128, ID#

139569, LOCATED IN 007-32.

MEDRAD MRXPERION CONTRACT INJECTOR, S/N 101477, ID#

159100, LOCATED IN C035-01

BRACCO EMPOWER MRI CONTRACT INJECTOR, S/N M82595,

ID# 141633, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 338-

MEDRAD STELLANT D CONTRAST INJECTOR, S/N 204460, ID#

141632, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 324-815

MEDRAD STELLANT D CONTRAST INJECTOR, S/N 203418, ID#

145781, LOCATED IN D153-01

MEDRAD INJECTOR MODEL STELLANT D, S/N 101595,

LOCATED IN D120-01.

5.00 MO __________________ __________________

MEDRAD INJECTOR MODEL MARK 7 ARTERION, S/N

86410087122720, ID# 176537, LOCATED IN IR C174-01.

Contract Period: Base POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and parts necessary to provide a full service maintenance agreement including preventive maintenance and certification of the Medrad and Bracco Dye Injector equipment.

60470, LOCATED IN C184-01

67033, LOCATED IN CATH LAB ROOM D220-01.

Contract Period: Option 1 POP Begin: 08-01-2024 POP End: 07-31-2025

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

ID# 67933, LOCATED IN MRI ROOM C027-01.

44712, LOCATED IN OPERATING ROOM D242-01.

LOCATED IN A125-01 .

LOCATED IN C174-01.

LOCATED IN D115-01.

139569, LOCATED IN 007-32.

159100, LOCATED IN C035-01

ID# 141633, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 338-

815.

145781, LOCATED IN D153-01

141632, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 324-815.

LOCATED IN D120-01.

86410087122720, ID# 176537, LOCATED IN IR C174-01.

Contract Period: Option 1 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and parts necessary to provide a full service maintenance agreement including preventive maintenance and certification of the Medrad and Bracco Dye Injector equipment.

Contract Period: Option 2 POP Begin: 08-01-2025 POP End: 07-31-2026

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

60470, LOCATED IN C184-01.

67033, LOCATED IN CATH LAB ROOM D220-01.

ID# 67933, LOCATED IN MRI ROOM C027-01.

44712, LOCATED IN OPERATING ROOM D242-01

LOCATED IN A125-01.

LOCATED IN C174-01.

LOCATED IN D115-01.

139569, LOCATED IN 007-32.

159100, LOCATED IN C035-01.

Contract Period: Option 2

POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

ID# 141633, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 338-

815.

145781, LOCATED IN D153-01.

141632, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 324-815.

LOCATED IN D120-01.

Contract Period: Option 2 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

86410087122720, ID# 176537, LOCATED IN IR C174-01.

Contract Period: Option 2 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and parts necessary to provide a full service maintenance agreement including preventive maintenance and certification of the Medrad and Bracco Dye Injector equipment.

60470, LOCATED IN C184-01.

67033, LOCATED IN CATH LAB ROOM D220-01.

ID# 67933, LOCATED IN MRI ROOM C027-01.

44712, LOCATED IN OPERATING ROOM D242-01.

LOCATED IN A125-01.

LOCATED IN C174-01.

LOCATED IN D115-01.

Contract Period: Option 3

POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

139569, LOCATED IN 007-32.

159100, LOCATED IN C035-01.

ID# 141633, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 338-

145781, LOCATED IN D153-01.

Contract Period: Option 3 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

141632, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 324-815.

LOCATED IN D120-01

86410087122720, ID# 176537, LOCATED IN IR C174-01.

Contract Period: Option 3 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and parts necessary to provide a full service maintenance agreement including preventive maintenance and certification of the Medrad and Bracco Dye Injector equipment.

Contract Period: Option 4 POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

60470, LOCATED IN C184-01.

67033, LOCATED IN CATH LAB ROOM D220-01.

ID# 67933, LOCATED IN MRI ROOM C027-01.

44712, LOCATED IN OPERATING ROOM D242-01.

LOCATED IN A125-01.

Contract Period: Option 4

POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

LOCATED IN C174-01.

LOCATED IN D115-01

139569, LOCATED IN 007-32.

159100, LOCATED IN C035-01.

Contract Period: Option 4 POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

ID# 141633, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 338-

815.

145781, LOCATED IN D153-01.

141632, LOCATED AT SOUTH HILLSBOROUGH CLINIC, 324-815.

LOCATED IN D120-01.

MEDRAD INJECTOR MODEL MARK 7 ARTERION, S/N

86410087122720, ID# 176537, LOCATED IN IR C174-01.

GRAND TOTAL __________________

B.3 PERFORMANCE WORK STATEMENT

A. GENERAL INFORMATION

1. Title of Project: Medrad and Bracco Dye Injector Maintenance Requirement

2. Scope of Work: The contractor shall furnish all labor, transportation, tools, and parts necessary to provide a full service maintenance contract including preventive maintenance, certification, and repair of the Medrad and Bracco Dye injector equipment listed below for the period August 1, 2023, through July 31, 2024, both dates inclusive, plus four (4) option years.

3. Background: Medical equipment must be properly maintained in order to assure proper function and reduce equipment down-time. The listed equipment is used daily at the hospital to inject contrast (dye) for patient diagnostic procedures.

4. Type of Contract: The contract will be firm-fixed-price.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this PWS until the

Contracting Officer’s Representative (COR) has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. Services to be Provided:

A. Repair –

1. All repairs will be performed during normal VA business hours, 8:00 AM - 5:00 PM, Monday-Friday, except Federal Holidays, unless otherwise specified. Contractor may work outside normal business hours by arrangement with Contracting Officer’s Representative (COR) if such services are provided without additional charge to the government. Any overtime charges must be approved by the COR or designee prior to the initiation of overtime work.

2. A technical maintenance representative will respond by telephone to the VA within one (1) hour of the original service call. The contractor will arrive on-site for repair within two (2) hours of the original service call. Equipment will be returned to full operation within twenty-four (24) business hours of the original call. On-site visits will be authorized by COR only.

3. The VA shall not provide service manuals or service diagnostic software to the contractor.

The contractor shall obtain, have on file, and make available to its Field Service Engineers

(FSEs) all operational and technical documentation (e.g., operational and service manuals, schematics, and parts lists) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. Any charges for parts, manuals, tools, or software required to successfully complete scheduled Preventive Maintenance (PM) are included within this contract and it’s agreed upon price unless specifically stated in writing otherwise.

4. All removable media materials (laptop, DVD/CD, USB drive, etc.) will need to be scanned on site with approved anti-virus by OI&T or Biomedical staff and approved for use prior to the start of any work.

B. Parts –

All replacement parts including batteries and safety disks, except exclusions listed below, required to keep equipment performing within the manufacturer's specifications will be provided by the contractor. All parts must meet or exceed factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts removed

(replaced) by the contractor become the property of the contractor.

C. Scheduled Maintenance –

1. The contract will include one (1) comprehensive scheduled maintenance inspection

(preventive maintenance) to be performed in October. A mutually agreeable time for the inspections will be scheduled through the COR.

2. The contractor will perform PM service to ensure that equipment listed below functions in conformance with the latest published editions of NFPA-99, OSHA, CDRH, CAP. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. Preventive maintenance procedures will be submitted to COR for approval prior to initiation of this service contract. PM services shall include but need not be limited to the following: Cleaning of equipment; Reviewing operating system diagnostics to ensure that the system is operating to the manufacturer's specifications; Calibrating and lubricating the equipment; Performing remedial maintenance of non-emergent nature; Testing and replacing faulty or worn parts and/or parts which are likely to become faulty, fail, or become worn; Inspecting all cables and bushings and replacement as necessary; Measuring, adjusting, aligning, and calibrating as necessary for optimal performance; Inspecting and replacing where indicated electrical wiring and cables for wear and fraying; Inspecting and replacing where indicated all mechanical components including but not limited to devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, and keyboards for mechanical integrity, safety, and performance; Returning the equipment to full and proper operating condition; Providing documentation of service performed. Parts and assemblies will be repaired or replaced as necessary. An electrical safety inspection will be done at the time of the preventive maintenance and results will be documented.

2. Special Instructions:

A. Contractor Check-in - The contractor's representative will report to Biomedical Engineering, D022-01, prior to performance of service. On approved overtime, contractor will report to

Hospital Police, E.R. Lobby.

B. Documentation - At the conclusion of each repair or scheduled maintenance visit, the contractor will provide a written service report indicating the date of service, the Bar Code

Number (EE#), the model, serial number, and location of the equipment serviced, the name of the service representative, the hours worked, and the services performed, and parts replaced. The reports will be delivered to Biomedical Engineering for signature when work is complete. During non-standard hours, report will be taken to Hospital Police for signature.

3. Terms and Conditions:

A. Exclusions - Consumable parts and supplies are not covered under this contract except as specifically listed (batteries, safety disks are included in this contract).

B. Inspection of Equipment - Any site visits will be coordinated in advance with COR, Biomedical Engineering.

D. CHANGES TO PERFORMANCE WORK STATEMENT

Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

E. GOVERNMENT RESPONSIBILITIES

The government will make the equipment available in accordance with the established schedule for the work.

F. CONTRACTOR EXPERIENCE REQUIREMENTS

Each respondent must have an established business, with an office and full time staff to include a "fully qualified" field service engineer (FSE) and a "fully qualified" FSE who will serve as backup. "Fully qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program of the equipment identified below. For field experience, the FSE(s) has a minimum of two years’ experience with respect to scheduled and unscheduled preventive and remedial maintenance of contrast injectors.

The FSE(s) shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "fully qualified" competent FSE(s). The contractor shall provide written assurance to the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the VA. The Contracting Officer’s

Representative (COR) may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any

VA equipment. The Contracting Officer's Representative (COR) specifically reserves the right to reject any of the contractor's personnel and refuse them permission to work on the VA equipment. If subcontractors are used, they must be approved in advance by the COR; the contractor shall submit any proposed change in subcontractor(s) to the COR for approval/disapproval.

G. EQUIPMENT COVERED

ITEM

DESCRIPTION MODEL SERIAL NO. ID# LOCATION

1 Medrad Injector Mark V Provis 101185 60470 C184-01

2 Medrad Injector Mark V Provis 103217 67033 Cath Lab

D220-01

Medrad Injector

Spectris Solaris

40809

67933

MRI C027-01

4 Medrad Injector MarkV Provis

94020

44712

Operating

Room D242-01

5 Medrad Injector Stellant D 29336 75163 CT A125-01

6 Medrad Injector Servies 5000

Ultra (Angio

Ultraject)

U3887

91332

IR C174-01

7 Medrad Injector Stellant Dual w/OCS

10494

107697

CT D115-01

8 Medrad Injector Spectris Solaris

201128 139569 Women’s MRI

007-32

9 Medrad Injector MR Xperion 101477 159100 MRI C035-01

10 Bracco Injector Empower MRI M82595 141633 South

Hillsborough

Clinic 338-815

11 Medrad Injector Stellant D 203418 145781 CT D153-01

12 Medrad Injector Stellant D 204460 141632 South

Hillsborough

Clinic, 324-815

13 Medrad Injector Stellant D 101595 CT D120-01

14 Medrad Injector

**Beginning

1/1/2024

Mark 7

Arterion

86410087122720 176537 IR C174-01

With No Sensitive Data but Requires Training

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

VA INFORMATION CUSTODIAL LANGUAGE:

a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and

VA personnel regarding information and information system security.

b. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and

Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

SECURITY INCIDENT INVESTIGATION:

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to

VA shall identify the information involved, the circumstances surrounding the incident

(including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with

VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH:

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data.

Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

SECURITY CONTROLS COMPLIANCE TESTING:

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

TRAINING:

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems.

b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

The Certification and Accreditation (C&A) requirements do not apply and a Security

Accreditation Package is not required for this PWS.

All Contractor, Pharmaceutical Company Representative (PCR), and Healthcare Industry Representatives

(HIR) will coordinate with Contracting Officer Representative for instructions, so they are in compliance with James A. Haley Veterans’ Hospital policies listed on the JAHMC Document Management Center share point site:

HPM NO. 90-25; HEALTHCARE VENDOR ACCESS AND COMPETENCY

HPM NO. 132-04; SECURITY MANAGEMENT PROGRAM

HPM NO. 132-05; HOSPITAL IDENTIFICATION PROGRAM

HPM NO. 11-91; PHARMACEUTICAL COMPANY REPRESENTATIVES

HIR are required to report to MSDU (Room GC-003), immediately after entering the facility. HIR will be required to sign into the monitoring system and print a badge for proper identification. . The Healthcare

Industry Representatives for Nutrition and Food Services, Office of Information and Technology, and

Social Work Services are in included in this policy; vendors (HIR) for Pharmacy Services are to follow

(HPM 11-91) policy. HIR must be sponsored by a physician, a Service Chief, or their designee, for a specified date and a specified case. HIR are not permitted in patient care areas or clinics unless a prior appointment has been made.

Pharmaceutical Company Representative (PCR) refers to anyone acting on behalf of a pharmaceutical company or its business partners for the purpose of promoting the use of items managed under the VA formulary process. These items primarily include drugs, but to a lesser extent also include any medical supplies, nutritional supplements, and similar commodities managed under the VA formulary process.

a. Sign-In: PCRs may visit VA Medical care facilities no earlier than 8:00 a.m. and stay no later than

3:30 p.m., Monday through Friday, unless they receive prior approval from both the Chief of the Service that they will be visiting and the Chief of Pharmacy. Representatives visiting the JAHVH must sign in at the Pharmacy Administrative Office (Located in Trailer 78) and wear a visitor’s badge as well as their company’s personal name badge while in the hospital.

Vendors: Reference Hospital Memorandum Policy Number 90-25 Healthcare Vendor Access and Competency.

Contractors and/or project managers: Will be issued a PIV/ID badge in accordance with the facility PIV Policy. Contactors will contact their assigned VA Contracting Officer Representative (COR) for coordination.

Contract Personnel/Sub-Contractors: Contractors are responsible for the daily accountability and identification of all personnel assigned to their respective contract including sub-contractors. Contractors will identify personnel using the following procedures as appropriate.

Construction Project contract personnel will report to the contractor for issuance of a temporary self-adhesive identification badge. This badge will be issued on a daily basis and must include the following information: Company name, project number, date and name of individual. Contractor will maintain a daily log of all personnel.

Contract personnel not involved in an actual construction project will report to police dispatch for issuance of a numbered badge. A driver’s license or photo ID will be required each day upon entering the facility, in exchange for the badge, and will be given back once the badge is returned to police dispatch.

The contractor will provide Police Service with a list of names for all sub-contract personnel requiring access to the facility. It is the responsibility of the contractor to update the list as necessary.

NPR OPC; CBOCs and Off-site Lease facilities with VA Police staffing: As above with check-in with VA Police.

Off-site Lease facilities w/o VA Police staffing: Coordinate with COR, Administrative Officer, or Service Point of Contact.

PERFORMANCE STANDARDS:

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these standards.

The Performance Requirements are listed below. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level

(AQL).

TASK INDICATOR STANDARD ACCEPTABLE

QUALITY

LEVEL

METHOD OF

SURVEILLANCE

INCENTIVE

PERFORMANCE STANDARDS REQUIREMENTS SUMMARY MATRIX

B.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

Hours of operation Performance and qualification as defined in PWS.

Contractor shall provide annual preventative maintenance, Medrad and

Bracco Dye Injectors.

100% Observation

Review of logs and reports.

Potential

Exercise of

Option Period..

Favorable

CPARS rating.

Unfavorable:

Could result in adverse CPARS rating.

Quality Care Contractor performance section.

Contractor shall be responsible for inspection and installation IAW

Performance Work

Statement..

100% Periodic Inspection. Potential

Exercise of

Option Period.

Favorable

CPARS rating.

Unfavorable:

Could result in adverse CPARS rating.

Safety Safety incidents must be investigated confirmed and resolved.

Contractor shall immediately notify the VA of any incidents involving repairs. Contractor shall promptly complete and submit to the Contracting

Officer Representative a report with all information necessary for full review.

100% inspection of written and or verbal reports.

Potential

Exercise of

Option Period.

Favorable

CPARS rating.

Unfavorable:

Could result in adverse CPARS rating.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

B.5 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as

VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Jul 11, 2023.