RFQ 36C24823Q0431 Questions Answers 2-14-2023.docx

RFQ 36C24823Q0431 Questions

1) PWS 1.2.3 / Technical Exhibit A has 7 CBOCS listed so a supervisor would be required at each facility considering the geographical location of each. Is this correct? No, but the supervisor should be physically available and ready to respond to issues within two hours of notification. This applies to all locations.

2) PWS 1.1 The sentence mentions “Government mandated standards/outputs”. We are aware of VA standards of cleaning but not “outputs”. We assume this is in relation to production outputs. Can you please explain what these “outputs” specifically are?

Disregard the word outputs

3) PWS 1.3 This is not a Firm Fixed contract but rather a staffing contract as per the Supplies and Service. Section 1.3 states that the contractor is to provide “adequate staffing”. The Supplies and Service Section controls how many staff (10) the contractor is to have for each shift. Can the contractor provide more employees for a particular shift if the workload dictates and be able to bill for those hours?

This is a Firm Fixed Contract

4) Is the invoicing to be billed according to the monthly hours used?

The quantities will be changed to Monthly

5) PWS 1.4.3.4 Will the Government be providing badging for the employees?

Yes

6) PES 2.2 Will the Government provide office space for the EH? Yes, but it will be a shared space.

7) There are 2 shifts that the contractor is required to staff with 10 people per shift. What are the specific hours for each shift?

There are 2 shifts, 10 people per shift per site is not required.

8) The PWS states that all work is to be performed during working if the shift hours required are not during those times how is this to be accomplished?

Arrangements for afterhours work will be handled through the COR

9) Is the requirement to have a porter at each CBOC during all the operations hours of that particular CBOC? If not what are the expectations of the government to able to perform the requirements of 4.2.1, the total disinfection of treatment and exam rooms if there are patients are in the rooms during the time the cleaning staff is there and the contractor can only perform these task during working hours? Yes

10) PWS 4.4 What are the frequency of the task listed in this section? For example, item # 7 and item #8 are these items expected to done daily. Yes

11) PWS 4.7.1 Will the contractor be responsible for providing any lifts that may be required for the Skylights? No

12) PWS 4.19.3 Is the contractor responsible for providing all stripping solutions and waxes that are needed for this requirement?

No, but the contractor is responsible for proper application, so technical knowledge is important.

13) Technical Exhibit A - #3 Sarasota and #6 Port Charlotte does not have any floor types listed can the government please provide that percentage of each floor type for this CBOC? Pt Charlotte is vinyl floors with carpeted entrance rugs

14) They PWS list the 3 CBOCS that are open unit 7PM on Wednesday and 8am-12PM on Saturdays. What are the hours for Mon., Tues., Thurs., Fri. for these 3 CBOCS? What are the hours for the remaining CBOCS?

15) Technical Exhibit A - # 4 Bradenton list the VCT as 10% of total area with no other floor type listed. Can the government please provide the percentage of the other floor types.

LVT (luxury vinyl tile)

16) Certified Executive Housekeeper – is the CIMS Certified Trainer certification with the required experience acceptable for the Executive Housekeeper? Yes

17) What is the incumbent contract number and contract value?

36C24820D0032, we do not provide the pricing for contracts, this can be found online or through a FOIA request.

18) Could we be given the Wage Determination for each CBOC?

A link to the Wage Determinations and the Wage Determination Nukmbers are provided in the solicitation.

19) Who is the current contractor ?

ADVANCED NATIONWIDE SECURITY CORPORATION

20) Do we have to leave the floor care equipment onsite, or can it be brought in whenever floor care is scheduled to be done?

Floor Care Equipment will be provided. Needs to be maintained in good working order and can be kept on site. Transporting to other sites to accomplish needed work maybe necessary.

21) How many FTE are at each site currently?

22) Do you have an estimate of supplies for each site? or is there a currently cost chart of each site?

Government supplies all chemicals and equipment

23) What is the square footage that require stripping and waxing? Approximately 175,000 only at CW Bill Young

24) What is the Square footage of carpet?

· Naples has 800 square feet of carpet the rest is laminate floors

· No Carpet at Sebring or PT Charlotte except for entryway rugs

25) Layout/blueprint of areas to be cleaned?

26) Who is responsible for supplying and changing light bulbs? We supply light bulbs, but contractor changes the lights.

The Government will supply the bulbs, the contractor is responsible for replacing bulbs. The building owner has been replacing the light bulbs in the Southern CBOC’s for years

27) Do you have an average number of facility visitors per year per facility?

No

28) How many employees are in each building on a daily basis? Depends on the location

29) Do we have access to a janitorial closet for storage at each facility?

Yes

30) Are there any significant changes from the previous contract? No

31) What are the daily operating hours for first shift? 0700-3:30pm

32) What are the daily operating hours for second shift? 3:30pm-Mid

33) Is the contractor responsible for the laundering of linens?

No

34) The evaluation criteria is not clear. Is this a best value determination where price is more important than past performance OR is will this be awarded as a Lowest Price Technically Acceptable?

Technical and Past Performance when combined are equal to price,

35) The Past Performance requirements state that we are to provide “3 references where services of similar size and scope were performed” then lists West Palm Beach, Bay Pines, Lee County Health Care System, Bell’s corporate headquarters, State of Florida Department of Health. Does our past performance need to be at these facilities? We have janitorial contracts but not at these locations. Would they be considered relevant?

Those sites were for example, please provide your past performance that you have.

36) The CLINS list 20800 hours for 10 Day Porters. What are the hours of performance for Day Porters?

These are changed to monthly amounts.

37) What are the hours of the clinic?

These solicitation provides the hours of operation.

38) What duties can be performed while the clinic is in operation? All Housekeeping tasks have to be performed taking into account the business of the clinic. Patient care must not be hugely impacted, so such more detailed cleaning is best done after clinic closes.

39) Will the VA provide all machinery needed for floor maintenance to include stripping, waxing, and buffing?

Yes, equipment will be provided, however there may be times when you will have to bring your own equipment if a schedule conflict occurs.

40) Is there any place to clean, fill, empty, refill mop buckets such as a wet closet? Southern CBOC’s, YES

41) There are only CLINS listed for labor hours. Will you consider adding a line for any additional equipment that will be needed for the performance of this contract?

· Please confirm that we must provide the equipment needed to perform services such as brooms, mops, etc. but the VA will provide the chemicals. NO, VA provides housekeeping equipment & Chemicals, you may provide your choice of equipment for floor care in addition to the equipment provided by the VA Questions for Bay Pines Janitorial – Solicitation # 36C24823Q0431

The same paragraph specifies all required documentation will be provided prior to award.

Question: Do these documents need to be included in the proposal? No provided after award.

2. Page 48 – Key Contractor Personnel: Key Contractor personnel consist of the Executive Housekeeper, Shift Leaders, and Supervisors Question: Are we required to provide resumes and references for the Shift Leaders and Supervisors?

Question: Is this just a sample or are you requesting past performance references for work done specifically in Florida at the locations listed? No, Any past performance

Provide details of 3 previously awarded Federal contracts.

Question: Are the locations on the list just samples or are you requesting contracts be specifically for these 3 locations? Those are sample locations

Question: What specific state/local certifications are required to perform services on this project?

IEHA Certified Executive Housekeeper Question: Would you consider AHE-CHEST (Association for the Health Care Environment-Certified Health Care Environmental Services Technician Trainer) equivalent and acceptable for the Executive Housekeeper? Yes

· Extended hours mentioned for (p 40 of 96 in Solicitation); Bay Pines VA Healthcare System has expanded clinic hours for the Bradenton CBOC, Pt. Charlotte CBOC and Sarasota CBOC. The clinics will remain open until 7:00pm on Wednesday nights and will be

· PT Charlotte no longer has Saturday extended hours; it stopped when COVID hit.

Question: What is the rest of the statement?

image2.emf

Annex Drawing.pdf image3.emf

Bradenton CBOC.pdf image4.emf

Largo 1st floor pdf w-furn.pdf image5.emf

Largo 2nd floor pdf w-furn.pdf

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B/B/F

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PROPOSED ADD ONs

AutoCAD SHX Text

WURA-2460-LJSA

RA-2460

WURA-2448-LJSA

LUTS-0030-16UEP

SZT-20-421MA1

JPMH-24-S1

JPMJ-24-S1

RKP

RKP-3-B

E2MP-362-B

60/62

E2MP-562-B

E2AG-316-F

ADD-3616

E2MN-346-B

36/46

TRAY

JPTA-6

OSU-60

UEFS-1660-PML

LUTS-0054-16UEP

LAT/LAT/LAT

FILE

JLPD-0342-S1

3H/42

STORAGE

JSPY-0336-S1

3H/36

JLPD-0336-S1

JLPD-0336-S1

JFWA-36

JFWA-36

JSPY-0342-S1

JBCS-0342

3H

JBCS-0342

JBCS-0336

JBCS-0336

JFWA-42

LAT/LAT/LAT/LAT

JLPS-0530-S1

5H/30

E2MP-346-B

LAT/LAT

JLPD-0230-S1A

2H/30

JLPD-0236-S1A

2H/36

JLPD-0236-S1A

2H/36

(195 sq ft)

(130 sq ft)

237 Sq. Ft.

Office

93 Sq. Ft.

207 Sq. Ft.

Refrig

Chief

Staff

Printer/Copier Room

SW2-1

(160 sq ft)

680 Sq. Ft.

Conference Room

Lounge

(2550 sq ft)

Chief

128 Sq. Ft.

(2700 sq ft)

Work Area

205A

Work Area

Comm Closet

(16 sq ft)

116 Sq. Ft.

145 Sq. Ft.

198 Sq. Ft.

332 Sq. Ft.

(125 sq ft)

T2

Sheets and Views

Model image6.emf

Naples.PDF

UP

2 31 7

STAFF

LOUNGE &

LOCKERS

EXAM

MH PSYCH

OFFICE

TOILET

CLASSROOM

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CONSULT

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LAB

RECEPTION

HAS

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HAC

TELE-HEALTH

CIRCULATION

Scale

Project Number

Date

Project Manager

Drawn By

This document is the property of

STUDIO SCHIFF LLC

and shall not be reproduced without the written consent of STUDIO SCHIFF LLC

C O P Y R I G H T 2 0 1 7

Client Name

SEAL

JULIETTE L. SCHIFF

FL REG AR 94008

PERMIT SET

FOR CONSTRUCTION

THIS DRAWING IS FOR

CONSTRUCTION,

IT HAS BEEN ISSUED FOR

BUILDING DEPARTMENT REVIEW.

4722 NW Boca Raton Blvd., C106 Boca Raton, FL 33431

T 561.349.5151 F 561.349.5152 www.studioschiff.com

AA 26001532

STUDIO SCHIFF LLC

architecture + interiors + planning

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No. Description Date

Sheets

A-100 - OVERALL FLOOR PLAN

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North Pinellas CBOC.pdf image8.emf

PortChar CBOC.pdf

PHARMACY "D"

DIETITIAN

SOCIAL WORKER

TECH.

AUD. STORAGE

REPAIR

AUDIOLOGY

AUD. STORAGE

AUDIOLOGY

EAR CLEANING TECH

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PHARMACY "D"

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EXAM RM.

STAFF BREAK/ EDUCATION

BIO-HAZ. STOR. RM.

EXAM RM./ OFFICE

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GYN/ EXAM ROOM

MED. RM.

A/C AIR ACCESS

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PROCEDURE ROOM

LABORATORY

CHECK-IN OFFICE

CONFERENCE ROOM

SUPPLY STOR.

H.A.C.

HDCP MEN'S

HDCP WOMEN'S

5'-0"x3'-6"

5'-0"x3'-6"

WINDOW HGT. @ 35" AFF

133A

139A

CORRIDOR

CC-7

CC-4

CC-1

CC-3

CC-2

WRAPPED EXIST. STL. TUBE

EXIST. STL. TUBE

CC-6

CC-5

CC-8

CC-9

CC-10

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1/2" DROP

6" WALL

2" WALLS

M/W

REF.

SCORE JOINT (SJ)

SJ

TYP.

120A

TYP.

36" S.S. BACK GRAB BAR, TYP.

42" S.S. SIDE GRAB BAR (TYP)

ALL TOILETS TO BE WALL-MOUNTED (TYP)

LAV

SINK

MOP SINK

114A

110A

V.A.M.C. BAY PINES, FLORIDA

PJS

PORTCHAR

PORTCHAR CBOC Facility

Drawn

Project No.

DRAWING NO.

Dwg. Of

BAY PINES MEDICAL CENTER

Checked

Project Title

Building Number

Location

Drawing Title

Approved: Division Chief

Approved: Service Director

AS-BUILTS

1/31/07

AS-BUILT

NOT TO SCALE

Sheets and Views

Model image9.emf

Sarasota CBOC.pdf

Revisions

Project No.

DRAWING NO.

Dwg. Of

SARASOTA CBOC 1st&2nd Floor

Approved: Division Chief

Approved: Service Director

Drawing Title

V.A.M.C. BAY PINES, FLORIDA

SARA

Building Number

Location

TF

Drawn

Checked

Project Title

BAY PINES MEDICAL CENTER

1-18-06

SCALE - 1/8" = 1'

PH/DATA

ELECTRICAL

EXAM/TREATMENT

212A

ELEV.

WAITING ROOM

LOBBY

STAFF LOUNGE

STAIRWELL

COUNTER

EKG ROOM

234A

213A

202A

( 107 SQ FT)

( 129 SQ FT)

( 126 SQ FT)

( 180 SQ FT)

( 95 SQ FT)

( 95 SQ FT)

( 112 SQ FT)

( 51 SQ FT)

( 98 SQ FT)

( 63 SQ FT)

( 368 SQ FT)

( 183 SQ FT)

( 41 SQ FT)

( 153 SQ FT)

( 44 SQ FT)

( 250 SQ FT)

( 644 SQ FT)

( 322 SQ FT)

( 78 SQ FT)

( 173 SQ FT)

( 28 SQ FT)

( 134 SQ FT)

(100 SQ FT)

( 29 SQ FT)

( 129 SQ FT)

( 102 SQ FT)

( 84 SQ FT)

( 194 SQ FT)

( 149 SQ FT)

( 266 SQ FT)

( 162 SQ FT)

( 93 SQ FT)

( 108 SQ FT)

( 110 SQ FT)

( 118 SQ FT)

( 118 SQ FT)

( 114 SQ FT)

( 107 SQ FT)

( 335 SQ FT)

( 114 SQ FT)

( 196 SQ FT)

( 41 SQ FT)

( 54 SQ FT)

( 56 SQ FT)

( 100 SQ FT)

( 132 SQ FT)

( 206 SQ FT)

( 113 SQ FT)

( 154 SQ FT)

( 169 SQ FT)

( 210 SQ FT)

STORAGE, GENERAL

( 27 SQ FT)

( 284 SQ FT)

( 184 SQ FT)

( 9.75 x 11)

( 12.25 x 10.5)

( 12 x 10.5)

( 11.25 x 4.5)

( 15.5 x 7.25)

( 9.75 x 10)

( 9 x 7)

( 10 x 12)

( 9 x 20)

( 10 x 9.5)

( 10 x 9.5)

( 6.25 x 6.5)

( 15.25 x 12)

( 23 x 16)

( 10 x 15.25)

( 7.5 x 8)

( 60 SQ FT)

( 50 x 5)

( 15 x 10.5)

( 5 x 5.75)

( 4 x 46)

( 184 SQ FT)

( 7 x 6.25)

( 7 x 12)

( 5 x 5.5)

( 10 x 10.75)

( 14.75 x 11)

( 9.5 x 12)

( 9.5 x 12)

( 15 x 10.5)

( 15.75 x 10.75)

( 23 x 28)

(11 x 14)

(11 x 10.25)

(11 x 11.75)

(11 x 11.75)

(11.75 x 11.75)

(9.25 x 6)

(9 x 12

(17 x 7.75)

(9.75 x 5.5)

(6.75 x 6)

(11.5 x 11.75)

(9.75 x 11)

(10.75 x 10)

(10.75 x 10.5)

(11 x 10)

(5 x 67

(11.75 x 10)

(11 x 11.25)

(11.75 x 10)

(11 x 10)

(22 x 6.75)

(7.75 x 12.5)

(7.75 x 10)

(11.5 x 28)

(28.75 x 6.75)

(9.25 x 6)

(5.5 x 31.5)

ELEV.

101A

(80 SQ FT)

( 226 SQ FT)

( 98 SQ FT)

( 63 SQ FT)

( 400 SQ FT)

( 46 SQ FT)

( 138 SQ FT)

106A

106B

((54 SQ FT)

(6.5x13.5)

(6x9)

(21.5x21)

(8.75x19)

( 166 SQ FT)

(23x16.5)

( 380 SQ FT)

(7x6.5)

(10.25x11)

( 113 SQ FT)

STORAGE, FILE ROOM

(22x19)

ENTRY

(12.75x10.75)

( 137 SQ FT)

(9.75x10)

(9.75x10.25)

LOBBY

( 507 SQ FT)

(6.75x6)

(9x6.75)

( 134 SQ FT)

(16.75x8)

( 102 SQ FT)

(9.75x10.5)

STORAGE, GENERAL

( 104 SQ FT)

(13x8)

( 68 SQ FT)

(10x6.75)

115A

(9.75x10.25)

(10x7.25)

( 73 SQ FT)

(5x7.5)

( 38 SQ FT)

OPT NURSE

(6x8)

( 48 SQ FT)

( 636 SQ FT)

(22.5x28.25)

(10.5x10.5)

(108 SQ FT)

(10x10.75)

(7.75x7.75)

(10.75x13)

(10.75x13.75)

(99 SQ FT)

(9x11)

AutoCAD SHX