36C24823Q0274 Attachment D- Evaluation Criteria.pdf

36C24823Q0274 Attachment D- Evaluation Criteria

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

EVALUATION CRITERIA AND BASIS OF AWARD

Part 1 – Evaluation Process and Basis for Award

1.1 This acquisition will be solicited, evaluated and awarded following the procedures of Federal Acquisition Regulation (FAR) Part 12 and 13, Subparts 12.6, 13.106.

1.2 A comparative evaluation will be performed in accordance with FAR 13.106-2 (b)(3).

1.3 The Government will evaluate quotes using the following procedure:

a. The agency will first evaluate quotations against any factors in the solicitation to identify the first acceptable quotation – the first response that provides the government what is needs, were and when as identified in the RFQ.

b. Once one quotation is found acceptable, a direct comparison of the quotation will be performed in a uniform and fair manner side by side to the remaining ones, rejects those that are unacceptable, and chooses the “best” one.

1.4 Award will be made based on price and other non-price factors, to the responsible Quoter whose quote, conforming to the solicitation, and which is most advantageous to the Government. Therefore, the Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum but is not required to do so. Responses may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement statement.

1.5 The Government contemplates award of one (1) contract for Asbestos Inspection, Training and Monitoring Services at VACHS. A single IDIQ contract will be awarded.

Part 2 - Evaluation Factors for Award:

The evaluation factors for this Request for Quote (RFQ) solicitation are: Technical, Past Performance and Price.

2.1 Technical Factor:

The Government wants assurance that the selected Offeror/Quoter is compliant with applicable rules and regulations and will provide quality services in a timely manner. In that regard, the quoter must demonstrate that meet or exceed the solicitation stated requirements.

The Technical Capability proposal will primarily determine the qualifications and capability of the offeror/quoter to furnish the services called for by this solicitation. It shall be specific and complete in every detail. It must provide enough information to demonstrate the Offeror/Quoter capability. When describing and narrating the technical capabilities requested below, the offeror/quoter must fully explain in a realistic manner the detail plan of action(s) that will be taken to perform and accomplish the performance requirements under the contract.

Offerors/Quoters will be evaluated to the extent to which it provides the Technical Excellence in the following areas:

a. Prospective contractor (quoter) shall submit a detailed narrative statement of proposed approach to perform services as required by PWS. If using a subcontractor for any portion of the service provide entity information and include a detailed work distribution among Contractor and sub-contractor.

b. The Quoter shall demonstrate how the proposed approach will ensure compliance with all applicable regulations including but not limited to Environmental Quality Board (EQB) for both portions of the requirement, the inspections with the required reports, as well as the training that will be provided. To include proposed number of personnel to be assigned for the contract performance along with individual qualifications/certifications and responsibilities within the contract performance. Qualifications shall demonstrate adequate experience for the position.

c. Prospective contractor shall provide documentation to demonstrate personnel that will be performing under contract possess all required certifications as required in PWS, specially but not limited to Asbestos Building Inspector certification and EQB registration as applicable, by submitting such certifications. Documentation shall include copies of licenses and certifications of each Industrial Hygienist Technician, management personnel, supervisors and any personnel assigned to perform under contract.

d. For the training portion Quoter shall provide evidence of accreditation provided by the Puerto Rico EQB, such accreditation shall be valid at time of offer submittal and maintain throughout the life of the contract.

e. Provide evidence of American Industrial Hygiene Association (AIHA) registry of the proposed asbestos analyst.

f. Quoter shall include narrative statement (proposed detailed plan, brochures, capability statement, etc.) that shows how it intends to comply with the requirements of the PWS describing how they will be accomplished and how it intends to address each area of the requirement (training, inspections, and monitoring). The quoter shall include sufficient documentation to allow through evaluation of how services will be provided in accordance with Government requirements, quality standards and established business practices as per PWS description. Demonstrating experience in managing a similar service requirement.

2.2 Past Performance:

A quoter past performance is important in determining its ability to successfully perform the services described in the PWS. The Government is interested in ensuring that the quoter has a successful history of recent and relevant past performance. In order to be considered relevant and recent, all references shall be similar in scope to the solicitation requirement, and services performed within the last three (3) years preceding the submission of this quote.

To be considered as relevant, reference shall document a service of similar scope and level of complexity. Relevancy in terms of scope and complexity can be established by providing a description of the contract performance to include number of similar and/or related courses offered as well as frequency, amount and types of monitoring services rendered, etc.

For reference to be considered recent it shall be of services currently being provided or from within the las three (3) years:

a. Prospective contractors (quoter) shall submit three (3) recent and relevant references of past or current contract performance. References may include Federal, State, Local Government and/or private sector. Each reference shall include contract number, contract amount, period of performance, agency and/or company name, point of contact with name, telephone number and email address.

b. Past Performance will be evaluated to assess its relative merit with respect to the solicitation requirements. Evaluation will be based on current and past performance information furnished by the quoter, as well as information from available sources such as other government agencies, suppliers, etc.

Past Performance information to be considered includes:

a. Timeliness: Met or exceeded the contract schedule of services

b. Quality of Product or Services: Quoter’s ability to comply with the contract requirements, effectiveness of its quality control system, field associated quality control problems and corrective action taken.

c. Customer Satisfaction: Satisfaction of prior customers and end users. This includes the willingness of prior customers to do business with the quoter again if given the choice.

In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available, quoter will not be evaluated favorably or unfavorably on past performance.

2.3 Price Factor:

Price will be evaluated to determine price reasonableness.

The Offeror’s price will be evaluated by the Contracting Officer for reasonableness.

Reasonableness is based on the proposed price compared to historical prices for similar efforts, comparison to the Independent Government Estimate (IGE), or price competition obtained by the other Offeror’s quotations submitted in response to this RFQ.

A reasonable price represents an amount that a prudent person would pay in a competitive business environment. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation.

Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive to the total price. Evaluation of options does not obligate the Government to exercise them.

Part 3 - Quote Preparation Instructions

To assure timely and equitable evaluation of quotes, prospective contractors (Offerors/Quoters) must follow the instructions contained herein. Offerors are required to meet all solicitation requirements.

3.1 The quoter response shall consist of a technical, past performance and price submission.

Submit to the Contracting Office by the time and place indicated in the solicitation. Incomplete quotes will be considered unacceptable therefore, the quote will be rejected, and no further evaluation conducted.

3.1.1 Price quote Submission: Offerors/Quoters shall price all line items listed in the price schedule. Upon award price breakdown is to be provided to serve as baseline for future adjustments evaluation i.e. FAR 52.222-43 allowable adjustments.

3.1.2 Technical Submission: In demonstrating the ability to comply with the solicitation requirements, offerors/quoters shall meet and provide all solicitation technical requirements and submissions with their offer/quote in accordance with the PWS and section 2.1 above.

3.1.3 Past Performance Submission: Submit with offer/quote the required past performance references in accordance with section 2.2 above. If no past performance reference can be provided, submit a narrative statement certifying relevant experience in the industry.

Offers/Quotes shall be submitted via email to Aurea.Gonzalez@va.gov no later than January 27, 2023 at 1:00PM AST with Cc to Wilfredo.Perez3@va.gov

Part 4 – BASIS for AWARD

Therefore, the offerors/quoters initial offer/quote should contain the offerors/quoters best terms from a technical, past performance and price standpoint.

mailto:Aurea.Gonzalez@va.gov mailto:Wilfredo.Perez3@va.gov