36C24822Q1401.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 8 (NCO 8) West Palm Beach VA Medical Center 7305 North Military Trail Palm Beach Gardens FL 33410-6400

POINT OF CONTACT*

Contracting Officer David Henry David.Henry3@va.gov 561-359-7184

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

See attached document: Updated Statement of Work.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number 36C24822Q1086 is issued as a Request for Quotation (RFQ) in conjunction with Far Part 8 and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.

(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2022-05, March 7, 2022.

(iv) The combined synopsis solicitation is 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB) following - cascade procedures. The NAICS is 333997 Scale and Balance Manufacturing. Business size standard is 500 Employees. Note, interested Service Disabled/Veteran Owned Small Business [SDVOSB/VOSB] Offerors must be listed and registered in Vetbiz.gov to be considered for award.

The West Palm Beach VA Medical Center has a requirement for a weight-based inventory management system to produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities , (Attachment A includes the SOW & Salient Characteristics).

(v) Required salient characteristics/standards are contained in the attached and listed below. Comparative evaluations will be performed after all quotes have been received. Name Brand or Equal to products are to be are to be provided in accordance with FAR 52.211-6. Any “or equal” response shall include manufacturer plus parts list, along with details on how such item(s) match or exceed the salient characteristics. Responses shall be on an all or none bases, no partial submission. The Government reserves the right to make no award at all.

SALIENT CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

The government has a requirement for a weight-based inventory management system to produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities, and provide a licensing solution that has the ability to interface the weight-based system with the VA’s GIP system in real time for reporting purposes. The interface must comply with all VA security regulations. The weight-based inventory management system shall produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities. The equipment shall have the following features and characteristics:

1. SCOPE . Weight-Based Inventory Management System to produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities.

2. AND MINIMUM TECHNICAL REQUIREMENTS.

a. The weight-based system shall have the following minimum specifications:

· Minimum current stock levels

· Recommended order points

· Average usage levels per item

· Verify any out of balance on hand quantities and values

· Accounting for any due out or due ins

The functionality minimal requirements are listed below:

· Must be weight based

· Easily calibrated and accurate

· Provide real time visibility to our Secondary Inventory locations

· Must be able to interface with GIP package in IFCAP

· Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location

· It is imperative that depletion of stock triggers “pick” tickets based on PAR levels, Re-order points, and Emergency Stock Levels.

· Software needs to be intuitive and easy to train on.

· Software needs to be able to utilize multiple users with different levels of permissions

· Reports generated by software need to be relevant to APICS Principles of Inventory Management

· Must be able to handle a wide range of products based on size, thickness, and weight.

Equipment Status - Communication about system status including system failures Materials Management Status –

· Open Orders

· Emergency/Critical Item Levels

· Negative Quantities on-Hand

· Item Locator

· Customer Item Requisition

· Current Levels –

· Level recommendations by cost and usage demand SKU reduction recommendations

· Items over par level

· Stock outs and critical hits Par level value over time

· Consumption

· Average monthly usage

· Consumption analysis including time

· Consumption deviation

· Consumption over time

· Reports

· Activity detail (sales, receipts, adjustments, etc.) to include time inventory on hand changed

· Quantity on-hand Value on-hand

· Department transactions

· Cycle count sheet

· Out of balance with GIP - on hand Due-ins

· Due outs

· Issue multiple discrepancies between GIP and Par Bin

· Emergency levels

· Orders

· Existing orders

· Order preview

· Items

· Item master Item history

· Item classification Reconciliation history

· Most recent recon per item

Hardware Installation/Access

· Install on 1 (one) VA owned desktop or laptop computer the program and software package used to add, delete, and edit items stored in the bins/platforms in order to manage inventory items and levels at each designated facility. Install software on 1 (one) VA owned laptop for system set-up and installation. Install and prepare VA owned server for transmission of information between Contractor and VA for maintenance and monitoring of equipment in use.

· Grant accesses and train VA employees for the web-based program that shall have unlimited user access and provide reports and data mining capability of current inventory including but not limited to current stock levels, recommended order levels, and average usage levels. The system shall be capable of producing reports in Excel or text delimited format using commercially available software.

· All contractors coming onsite will be fully vaccinated.

Requires data work in closets, involving light construction as outlined below:

· The contractor will install louver panels, data and power and terminate the data into the closets.

· Louvers will be hung on walls.

· OIT will patch the ports in the closets.

· The contractor does not provide dimensions, however, upon receipt of an executed contract, the contractor will provide a drawing of all rooms.

· Table A Training includes but is not limited to:

· Adding items

· Removing items

· Assigning items

· Weighing items

· Editing Items

· Troubleshooting

· Reporting functions

· Par Vision Provide Licensing and Support One-year license agreement for use of Inventory Management System and related support. Automatic software upgrades of the installed program and software. Web-based program shall be available on any computer and/or mobile device for reporting purposes and evaluation of inventory levels for an unlimited number of users. Support to include continuous monitoring by means of a minimum of four remote checks of equipment functionality by Contractor personnel every 24 hours. Notification and maintenance support from Contractor personnel in the event of a problem with equipment or software. Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software. Equipment and related hardware shall be replaced within 48 hours of notification of a problem if user is not at fault for damage or defect.

Performance Monitoring Completion of the installation will be verified by COR or designated personnel. Functionality and accuracy of the installed equipment will be continuously monitored by Logistics staff to ensure equipment is functioning properly and providing accurate and timely information for inventory and reordering purposes. Installed equipment and software is monitored by Contractor employees by daily check-ins that shall occur remotely at least 4 times every 24 hours. Contractor support to be provided for any defects or functionality problems by contacting Contractor via email or telephone within time frames designated in ST # 5. The Contractor will meet (e.g. in person, telephone, etc.) with the COR monthly to address any unresolved issues. Any unresolved and/or continuous issues will be addressed to the Contracting Officer for corrective action.

Performance and Deliverables All work must be performed by competent trained personnel who are experienced and qualified to work on the specific equipment. All work performed shall be accomplished in accordance with the manufacturer’s instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, inspection, replacement of worn or defective parts, etc., required to keep the equipment in operating condition. Contractor’s maintenance of the equipment must satisfy all requirements as set forth by the manufacture. Contractor must ensure all trash and debris is removed from site after work is completed.

Compliance With Applicable Laws and Regulations

The Contractor shall ensure that services provided to the Government under this agreement comply with all applicable laws, statutes, regulations, and guidelines that govern the operation of systems by the Government. The Contractor shall also ensure that all services provided to the Government under this agreement comply with all Government mandated procedures, standards, and requirements.

As the Government develops and implements new or modified policies and procedures either to comply with internal agency rules and procedures or to comply with applicable rules, regulations, statutes, or other binding obligations ("Additional Compliance Terms"), the Government reserves the right to incorporate such Additional Compliance Terms into this Agreement. The Contractor hereby acknowledges and agrees that such Additional Compliance Terms shall become part of this agreement. The Government shall provide the Contractor with prior written notice regarding the date by which the Contractor shall comply with each set of Additional Compliance Terms ("Compliance Date"). Failure to comply with the Additional Compliance Terms prior to the Compliance Date shall be cause for the Government to immediately terminate this agreement. In the event that the Government terminates this agreement because of the Contractor's failure to comply with Additional Compliance Terms by the Compliance Date, the Contractor shall be liable for such reasonable costs as may be associated with the Government’s efforts to procure a replacement Contractor and associated systems and services.

Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the supplies being requested.

Only new equipment is acceptable; no remanufactured, used/refurbished or "gray market" items. No product in development shall be considered. All items must be covered by the manufacturer's warranty.

At a minimum the quote shall contain the following:

· The name, address, and telephone number of the vendor.

· Tax Identification Number (TIN)

· Unique Entity ID (SAM)/ Cage Code

· Point of Contact for submission of orders if awarded a contract

· Authorized Distributor Letter certified by OEM.

· Quoted price shall include delivery.

Place of Delivery:

WPB VA Medical Center Warehouse 7305 N. Military Trail West Palm Beach, FL 33410 7:00am-4:30pm

Period of Performance/Delivery Timeframe: 120 Days ARO

(vi) The provision at 52.211-6, Brand Name or Equal, applies to this solicitation.

(vii) The provision at 52.212-1, Instructions to Offerors – Commercial Items, applies to this solicitation.

Addendum:

The following provisions are incorporated into 52.212-1 as an addendum and applies to this solicitation. See solicitation for more details on this Addendum.

ADDENDUM 1 to 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) Small Business Set-Aside – CASCADE PROCEDURE

1. Any award(s) resulting from this solicitation will be made using the following cascade order of precedence:

1.1. In accordance with FAR Subpart 19.14 and PL 109-461, award under this solicitation will be made on a competitive basis to qualified, responsible, eligible Service Disabled Veteran Owned Small Business (SDVOSB) concerns (see Section 15(k) of the Small Business Act (15 U.S.C. § 644(k)) FAR 52.219-1, “Small Business Program Representations” for small business size definition) who submits a responsive offer, provided that there is adequate competition among such firms and award can be made at a reasonable price.

1.2. Make award to an eligible SDVOSB at a fair and reasonable price in accordance with FAR 19.202-6.

1.3. If award cannot be made to a SDVOSB concern at a fair and reasonable price, award will be made to an eligible Veteran Owned Small Business (VOSB) concern at a fair and reasonable price.

1.4. If award cannot be made to a VOSB concern at a fair and reasonable price, award will be made to a HUBZone, Woman-Owned Small Business (WOSB) or small business concern.

1.4. If award cannot be made to a HUBZone or WOSB, or small business concern at a fair and reasonable price, award will not be made as a small business set-aside.

1.5. If fair and reasonable pricing cannot be established with any small business concern, then award will be made to other than a small business on the basis of full and open competition considering all responsive quotes submitted by responsible business concerns.

1.6. Award can be made if only one quote is received, and that quote is a fair and reasonable price and from a vendor that is qualified, responsible, and eligible.

1.7. Pricing will be firm fixed price for each line item identified. After receipt of quotes, a determination shall be made of which quote(s) are in the competitive range for the purpose of conducting written and/or oral discussions, if necessary. Offerors should note that award may be made on the initial quote.

END OF ADDENDA TO 52.212-2

(viii) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.

(ix) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(x) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

In addition, though not limited only to those listed on this announcement.

The full text of a clause may be accessed electronically at the following:

http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp All offeror quotes for this solicitation must be received electronically through email no later than August 01, 2022, 2:00 PM EST. Ensure to reference solicitation number 36C24822Q1401, Weight-Based Inventory Management System within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email to David Henry, David.Henry3@va.gov no later than July 27, 2022, 2:00 PM EST.

(xi) Offers shall be sent by email to David.Henry3@va.gov .

Combined Synopsis/Solicitation Notice