36C24822Q1050 8.10.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24822Q1050 08-10-2022

Michael Shook michael.shook@va.gov 813-927-7566 08-17-2022

15:00 EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744

X 100

X

333318

1000 Employees

N/A

MCC: 90D

Department Of Veteran Affairs C.W. Bill Young VA Medical Center Bldg 100 Warehouse 10,000 Bay Pines Blvd.

Bay Pines FL 33744

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd. Room 315, Bldg. 2 Bay Pines FL 33744

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

C.W. Bill Young Veterans Medical Cent has a requirement for Laundry Facility Equipment Maintenance and Repair Services.

Please refer to blocks 6 and 8 of this page for solicitation information.

See CONTINUATION Page

36C24822Q1050

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PERFORMANCE WORK STATEMENT (PWS)

B.2 PRICE/COST SCHEDULE

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 CONTRACT ADMINISTRATION DATA

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.9 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..50

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020)

(DEVIATION)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

WAGE DETERMINATION

SECTION B - CONTINUATION OF SF 1449 BLOCKS

***THIS PAGE LEFT BLANK INTENTIONALLY***

B.1 PERFORMANCE WORK STATEMENT (PWS)

LAUNDRY EQUIPMENT MAINTENANCE, SERVICE, AND TRAINING REQUIREMENT

1 GENERAL: C. W. Bill Young VA Medical Center Bay Pines has a requirement for LAUNDRY EQUIPMENT MAINTENANCE TECHNICIANS for laundry services. One Master Laundry Equipment Technician and (1) Trained Equipment Technician will be provided for up to (40) hours per week as needed per calendar month for up to a twelve-month period or earlier once staff has been fully trained. The service will be provided for the VA Healthcare facility located at 10,000 Bay Pines Blvd. Bay Pines, FL 33744.

2. SCOPE OF WORK: The contractor in question shall furnish (2) qualified/certified personnel, tools, materials (materials will be defined more specifically below), necessary equipment and services to include lodging, travel, and meals necessary to perform the scope of work as detailed in the PWS. The scope of work for this contract will be to provide Preventative Maintenance (PM), on all laundry equipment in the VA Bay Pines laundry facility as directed by the OEM equipment schedules scope and frequency for all laundry and support equipment at the Bay Pines laundry facility. The contractors equipment technicians will be required to perform and provide technical assistance/maintenance training with existing maintenance staff as the staff is performing repairs on the existing equipment.

3. BACKGROUND: The contractor shall provide a Preventative Maintenance Program that will include all preventative maintenance as dictated by the OEM on the Government owned laundry equipment located in the laundry processing department, soil departments and mechanical room equipment located at Bay Pines facility.

The (ESTIMATED) period of service for this requirement will be from date of award with a six month contract extension period if needed.

4. TECHNICAL REQUIREMENTS: The contractor shall furnish their own tools to perform all maintenance and PMs required per the manufactures manual for equipment specified in Appendix “A” of this PWS. Contractor will be provided copies of the equipment manual’s that identified the required PM services by specific timeframes to laundry facility manager or person(s) designated as such.

The contractor’s technicians shall be trained and certified in repairs and servicing the specific brand as identified in the Government Owned Laundry Equipment list. The contractor in question shall provide a letter of recommendation from each of the respective original equipment manufacturers of equipment to be maintained. The Letter of Recommendation shall be from a Technical Supervisor to ensure the validity of the contractor’s ability to perform the work required. The contractor will provide TRAINING/ CERTFICATIONS and recommendation letters as part of the bid/proposal. Onsite technicians shall demonstrate a verifiable proficiency in laundry equipment service and training capabilities of laundry equipment covering mechanical, electrical, laundry equipment plumbing, pneumatic and technical software troubleshooting; technicians must have startup and shutdown experience for laundry equipment.

a) Contractor must maintain a staff capable of supporting ALL equipment identified.

b) Must identify subcontracting efforts, if applicable.

c) Contractor must possess the ability to obtain software, tools, and parts directly from the manufacture of each piece of equipment. Due to the critical nature of the final product the laundry provides to the Veterans, all parts must be OEM to ensure the equipment is maintained in the best possible condition.

d) Materials: the term materials will refer to consumable items. Examples will include but not limited to lubricants (oils, grease), filters, hardware (nuts, bolts, washers), zip ties, etc.

e) Parts: Contractor will provide a requisition of any required replacement parts including, but not limited to belts, motors, bearings, seals, slings, trolleys, repair parts and electrical components (relays, circuit boards, etc.) to include sensors and software updates as needed or required by laundry facility manager or person(s) designated as such.

5. SERVICES AND PERFORMANCE CHARACTERISTICS: The contractor shall provide Laundry Maintenance Staff Training that will include:

a) All parts and/or request for manufacture technical assistance must be pre‐approved by the COR or POC as designated and approved by the CO or the contracting officer (CO).

When parts are needed, the contractor shall obtain approval from the COR/POC or CO prior to use and invoice accordingly for the part(s) obtained.

b) This contract will NOT be used to replace equipment, or to purchase new equipment. If a piece of equipment must be replaced or new equipment purchased, it will require a new contract.

c) This contract will not be used to repair/add/install any plumbing or electrical issues that are considered part of the building. This maintenance contract only covers inspection and repair of laundry facility equipment.

d) The Preventative Maintenance reports will be provided to the VA on a weekly and monthly basis, or as requested. Weekly, the Factory Trained Technician shall meet with the VA Laundry Manager to review any service‐related issues, outstanding work orders, and preventative maintenance programs shall be discussed to assure that compliance has occurred. The VA Laundry Manager will keep the COR abreast to any areas of concerns based on the contractor’s performance. If the need arises, the VA Laundry manager can request to review and discuss recommended improvements, overall review of all work performed and to address all service‐related concerns or issues.

e) Contractor will implement a Quality Control Program to be conducted by the Contractor Administrator. This program will include an evaluation of work being performed by Contractor Technicians, plant walk‐throughs to identify potential safety, security and housekeeping issues.

f) Contractor employees shall have safety training, either on‐the‐job or classroom type training, in the electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. The CO or COR/POC may request training certificates to validate training completion. If no training certificates are available the Contractor shall certify, in writing, that contract employees have met the requirements upon request by the CO or COR.

g) Lock out Tag out program is required on all laundry equipment replacement parts shall be ordered from Manufacturer’s replacement parts manual by equipment specific operations manual.

h) Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

i) Contract employees shall be required to provide the COR with Material Safety Data Sheets (MSDS) prior to bringing any chemicals to the facility for use. The MSDS shall be reviewed and approved by the COR/POC prior to the chemicals being used.

j) The Contactor shall not employ any individual identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the VAMC facility or personnel. The Contractor is fully responsible for the performance and conduct of his/her employees always. The Contractor shall not allow any employee to perform work under this Contract while under the influence of alcohol, drugs, or any other incapacitating agent.

k) Contractor shall perform all preventative maintenance (PM) checks and services according to OEM (Original Equipment Manufacturer) recommendations. Refurbished parts or gray market parts will not be accepted.

l) Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment, and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish. Contractor must have adequate insurance protection against negligent work and other forms of liability and follow all federal, state, local, and VA Regulations related to this requirement.

m) Supervision/Communication. At all times during the performance, the contractor’s superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR/POC with the telephone number(s) for the Superintendent.

n) The contractor shall have at least 3 years’ experience in preventative maintenance of laundry equipment in VA Medical Center facilities. Contractor’s employees shall be knowledgeable of original equipment manufacturers standards associated with conducting Preventative Maintenance on Industrial Laundry Equipment and more specifically, the types of equipment listed in Section E of this Statement of Work.

Contractor’s shall provide correspondence from ALL original equipment manufacturers indicating that the vendors’ technicians have been properly trained and are qualified to service the equipment detailed in Section 3.0 Schedule A. Training certifications particular to the equipment listed shall be provided with contractors bid submission.

Evidence must be provided of training being current on each piece of equipment by evidence of the correspondence being dated within the calendar year of the bid submission.

o) Contractor shall provide the VAMC/COR with individual service reports within five business days of maintenance (e‐mailed to the COR for verification), which describes the maintenance and/or repair services performed on the equipment. The report must also include any needed repairs and recommended parts for future visits to keep machines in good running condition. No additional work will be conducted outside of the scope of work of the contract without prior approval from the Contract Officer (CO).

p) Contractor shall provide proof of certification yearly attesting that all gauging and measurement equipment used has been currently calibrated according to the manufacturer’s specifications. Provide the COR documentation of proof of yearly calibration.

6. SOFTWARE: Contractor shall develop a Computerized Maintenance Management Software (CMMS) supporting all hardware and software concerns. This system shall be maintained by the contractor. Contractor will track all repairs, part orders and recommended repairs in the CMMS.

All data input shall be performed by the contractor. Contractor will provide VA Laundry Management, Engineering Management and COR a weekly and monthly report detailing all maintenance activity conducted at the VA Laundry. Contractor will meet in person with the Laundry Manger or person(s) designated as such to review all reports and provide recommended repairs and identify any suggested upgrades and safety specifications. Copies of the reports will be provided to Laundry/Engineering management for PM history and documentation record keeping. Any software needed or required to perform any/all maintenance and/or scheduled service intervals shall be provided by the contractor at no additional cost to the Government.

7. TRAINING: Contractor shall supply maintenance staff training, as it pertains to the laundry equipment maintenance and repairs. As the laundry maintenance staff performs regular laundry equipment service, the contractor technician(s) will provide training and support to improve the laundry staff knowledge and capabilities and certifications if provided. The laundry staff training time more than (60) minutes per day must obtain preapproval from the Laundry Manager or person(s) designated as such.

8. SECURITY: Department of Veterans Affairs requires all Contractor employees to have a CAVHS issued Identification Badge and wear it always while at the CAVHS facilities. This ID badge shall be issued by the CAVHS security office under its rule for issuance. Contractor personnel shall present a neat appearance and be easily recognized as a Contractor employee by wearing distinctive clothing bearing the name of the company and a CAVHS issued ID badge. When an employee leaves the Contractor’s service or the Contract is terminated, the employee’s badge shall be returned to the CAVHS immediately. Contractor will provide proof “Certificate of Insurance.”

9. SCHEDULE OF SERVICE: The schedule of preventative maintenance (PM) checks and services shall be conducted at a minimum of 13 days per month, or as required, to perform ALL OEM recommended preventative maintenance for the listed equipment. Vendors must submit a Checklist detailing items that will be addressed and covered in the contract for each piece of Laundry Equipment during each Site Visit / Preventive Maintenance Service. The Checklist must include all parts and labor that will be covered in the contract. These Checklists shall mirror the Preventive Maintenance Schedules in the Maintenance Manuals for each piece of Laundry Equipment. These Checklists must be used during the Site Visits /Preventive Maintenance Service and signed by the Technician indicating that all applicable services were completed for each Piece of Laundry Equipment. Except by special alternative arrangement, scheduled PM will be performed only during VAMC’s normal working hours (7:30 a.m. to 4:00 p.m. Monday through Friday excluding federal holidays). Downtime of laundry machines for PM/Services must be scheduled through the Laundry Plant Supervision/COR/POC at least 2 days in advance. When downtime for service/repairs is needed, notify Laundry Plant Supervision/COR/POC the same day as soon as possible upon observation.

a) The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. Normal work hours are from 7:30am to 4:00pm (8:00am to 4:30pm also acceptable) Monday through Friday, Excluding Federal Holidays.

b) Technicians shall be onsite during the normal working hours of 0730‐1600. Hours beyond and before 7:30am to 4:00pm (8:00am to 4:30pm also acceptable), shall be required only during emergency calls and approved by the COR. The contractor in question will check‐in with the laundry supervision upon arrival to the facility and before leaving at the end of the day. This will assist in all communications pertaining to the laundry equipment in question.

10.PLACE OF DELIVERY/SERVICE: C. W. Bill Young VA Medical Center, Bay Pines VA Healthcare System 10,000 Bay Pines Blvd. Bay Pines, FL 33744

See Appendix “A” FOR EQUIPMENT LISTING

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (Amended October 25, 2021)

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date.

Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

https://www.va.gov/covid19screen/

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with FAR 52.232-99 and VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

Appendix “A”

Laundry Equipment list.pdf

Additional Current Equipment Photos Below:

QASP-The contractor will be evaluated in accordance with the following:

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored?

• How monitoring will take place.

• Who will conduct the monitoring?

• How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor through contract modification. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

2. GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (CO) – The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned CO: Chad Raterman – chad.raterman@va.gov Telephone: 727-313-0876

Organization or Agency:

b. Contracting Officer’s Representative (COR) – The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

Assigned COR: Jerry Dunmore- email_____________phone____________

Organization or Agency:

3. CONTRACTOR REPRESENTATIVES

The following employee(s) of the contractor serve as the contractor’s program manager(s) for this contract.

Primary:

Alternate:

4. PERFORMANCE STANDARDS

The contractor is responsible for performance of ALL terms and conditions of the contract. CORs will provide contract progress reports quarterly to the CO reflecting performance on this plan and all other aspects of the resultant contract. The performance standards outlined in this QASP shall be used to determine the level of contractor performance in the elements defined. Performance standards define desired services. The Government performs surveillance to determine the level of Contractor performance to these standards.

The Performance Requirements are listed below in Section 6. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the standard and assign a rating. At the end of the performance period, these ratings will be used, in part, to establish the past performance of the contractor on the contract.

5. INCENTIVES/DEDUCTS

The Government shall use past performance as incentives. Incentives shall be based on ratings received on the performance standards (Inclusion of any monetary incentives requires approval through the Department’s Senior Procurement Executive (SPE).

6. METHODS OF QA SURVEILLANCE

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

a. DIRECT OBSERVATION. 100% surveillance by observation by the Laundry Operations Manager

b. PERIODIC INSPECTION. Inspections scheduled and reported quarterly per COR delegation or as needed. For example, ten (10) randomly selected Preventative Maintenance Records will be reviewed per inspection period. All inspections and reports will be by a competent person, Laundry Operations Manager, COR, etc.

PERFORMANCE MEASURES

Measure

PWS

Para.

Performance

Requirement Standard

Acceptable Quality Level

Surveillance

Method Incentive

Disincentive/

Deduct

Schedule or Checklist completed during the week for the equipment listed in Appendix A

8.1 PREVENTIVE

MAINTENANCE (PM)

CHECKS AND SERVICES

and TRAINING

100% 100% Compared provided checklist with worked performed and report provided.

Favorable contactor performance evaluation.

Unfavorable contractor performance evaluation

List Provided at beginning of contract

8.2 Provide a list of replacement

parts that should be on hand to keep down time at a minimum.

100% 100% List Provided/not provided

Favorable contactor performance evaluation

Unfavorable contractor performance evaluation

Quick response times on critical equipment when inoperable

8.3 . EMERGENCY

SERVICES (NON-

PREVENTIVE

MAINTENANCE) AND

RESPONSE TIMES

100% 100% Document response time for critical equipment that is needed to maintain continuity of Service

Favorable contractor performance evaluation

Unfavorable contractor performance evaluation

Review the weekly checklist for completion

8.4

SCHEDULE/FREQUENCY

OF SERVICES AND

REQUIRED

DOCUMENTATION

(CHECKLISTS)

100% 100% the contractors must submit a Checklist detailing items that will be addressed and covered in the contract for each piece of Laundry Equipment

Favorable contactor performance evaluation.

Unfavorable contractor performance evaluation during each week of Preventive Maintenance Service.

Contractor shall provide the Government individual service reports once a week to the Laundry

Operations Manager

8.5

REQUIRED REPORTING

(FOR SERVICES

RENDERED)

100% 100% Plant Manager will review the report

Favorable contactor performance evaluation.

Unfavorable contractor performance evaluation a “Competent Person” shall be assigned in order to provide the necessary supervision, oversight, inspection, and accountability for all work that is being performed.

8.6 SUPERVISION,

COMMUNICATION,

ACCESSIBILITY

(DURING

PERFORMANCE OF

WORK)

100% 100% Provided copies of the

OSHA 30

hour and 10 hour qualification

Favorable contractor performance evaluations

Unfavorable contractor

Provide training and document and sign for filing in employee files.

8.7.1 TRAINING OF USER

STAFF

100% 100% Provide a demonstration of the typical proper usage procedures of each piece of production equipment and safety procedures.

Favorable contractor performance evaluations.

Unfavorable contractor performance evaluation

Training completed and documented for mechanics education folders

8.7.2

TRAINING OF LAUNDRY

MECHANICS

100% 100%

Provide a demonstration of proper preventative maintenance on each piece of equipment listed in Appendix A

Favorable contractor performance evaluations

Unfavorable contractor

7. RATINGS

Metrics and methods are designed to determine rating for a given standard and acceptable quality level. The following ratings shall be used:

EXCEPTIONAL: Contractor always meets the standard. Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Note: To justify an Exceptional rating, you should identify multiple significant events in each category and state how it was a benefit to the GOVERNMENT. However, a singular event could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

VERY GOOD:

Contractor almost always meets the standard, always performs over the Acceptable Quality Level.

Performance meets contractual requirements and exceeds some to the Government’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Note: To justify a Very Good rating, you should identify a significant event in each category and state how it was a benefit to the GOVERNMENT. Also, there should have been NO significant weaknesses identified.

SATISFACTORY:

Contractor occasionally meets the standard, but more often meets the Acceptable Quality Level.

Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Note: To justify a Satisfactory rating, there should have been only minor problems, or major problems the contractor recovered from without impact to the contract. Also, there should have been NO significant weaknesses identified.

MARGINAL:

Contractor most often meets the Acceptable Quality Level, occasionally does not meet the Acceptable Quality Level and CDRs have been reported. Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Note: To justify Marginal performance, you should identify a significant event in each category that the contractor had trouble overcoming and state how it impacted the GOVERNMENT. A Marginal rating should be supported by referencing the management tool that notified the contractor of the contractual deficiency (e.g. Management, Quality, Safety or Environmental Deficiency Report or letter).

UNSATISFACTORY:

Contractor has history of not meeting Acceptable Quality Level. Significant efforts have been made to bring Contractor into performance. Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Note: To justify an Unsatisfactory rating, you should identify multiple significant events in each category that the contractor had trouble overcoming and state how it impacted the GOVERNMENT. However, a singular problem could be of such serious magnitude that it alone constitutes an unsatisfactory rating. An Unsatisfactory rating should be supported by referencing the management tools used to notify the contractor of the contractual deficiencies (e.g.

Management, Quality, Safety or Environmental Deficiency Reports, or letters).

8. DOCUMENTING PERFORMANCE

a. The Government shall document positive and/or negative performance. Any report may become a part of the supporting documentation for any contractual action and preparing annual past performance using CONTRACTOR PERFORMANCE ASSESSMENT REPORT (CPAR).

b. If contractor performance does not meet the Acceptable Quality level, the CO shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the CO shall document the discussion and place it in the contract file. When the COR and the CO determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to CO. The CO will in turn review and will present to the contractor's program manager for corrective action.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the CO. The Government shall review the contractor's corrective action plan to determine acceptability. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance and the acceptability of the Contractor’s corrective action plan.

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

9. FREQUENCY OF MEASUREMENT

a. Frequency of Measurement.

The frequency of measurement is defined in the contract or otherwise in this document. The government (COR or CO) will periodically analyze whether the frequency of surveillance is appropriate for the work being performed.

b. Frequency of Performance Reporting.

The COR shall communicate with the Contractor and will provide written reports to the Contracting Officer quarterly (or as outlined in the contract or COR delegation) to review Contractor performance.

10. COR AND CONTRACTOR ACKNOWLEDGEMENT OF QASP

SIGNED:

Lisa Delaporte, Administrative Officer DATE

SIGNED:

CONTRACTOR NAME/TITLE DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

One (1) Full Time Laundry Facility Trained Service Technician

Contract Period: Base POP Begin: 08-31-2022 POP End: 08-30-2023 PRINCIPAL NAICS CODE: 333318 - Other Commercial and Service Industry Machinery Manufacturing PRODUCT/SERVICE CODE: J069 - Maintenance, Repair, and Rebuilding of Equipment - Training Aids and Devices

1.00 YR __________________ __________________

One (1) Full Time Laundry Facility Trained Routine Technician

Contract Period: Base POP Begin: 08-31-2022 POP End: 08-30-2023 PRINCIPAL NAICS CODE: 333318 - Other Commercial and Service Industry Machinery Manufacturing PRODUCT/SERVICE CODE: J069 - Maintenance, Repair, and Rebuilding of Equipment - Training Aids and Devices

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: CW Bill Young VAMC 10000 Bay Pines Blvd.

Bay Pines, FL 33744 usa

1.00 08/30/2023

MARK

FOR:

Lisa Delaporte

(727) 398-6661 14180 lisa.delaporte@va.gov

0002 SHIP TO: CW Bill Young VAMC 10000 Bay Pines Blvd.

Bay Pines, FL 33744 usa

1.00 08/31/2023

MARK

FOR:

Lisa Delaporte

(727) 398-6661 14180 lisa.delaporte@va.gov

SECTION C - CONTRACT CLAUSES

C.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Paid in arrears upon completion of services.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable…