36C24822Q0975 ATTACHMENT D Evaluation Criteria.pdf

36C24822Q0975 ATTACHMENT D- EVALUATION CRITERIA

EVALUATION CRITERIA AND BASIS FOR AWARD

Part 1 – EVALUATION PROCESS AND BASIS FOR AWARD:

1. This acquisition will be solicited, evaluated and awarded following the procedures of Federal Acquisition Regulation (FAR) Part 12 and 13, Subparts 12.6, 13.106.

2. This solicitation is set-aside based on an order of priority as established in 38 U.S.C. 8127.

TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

3. A comparative evaluation will be performed in accordance with FAR 13.106-2 (b)(3).

3.1 The Government will evaluate quotes using the following procedure:

• The agency will first evaluate quotations/offers at the highest tier (SDVOSB), if any; in sequence against any factors in the solicitation to identify the first acceptable quotation/offer – the first response that provides the government what it needs, were and when as identified in the RFQ.

• Once one quotation/offer is found acceptable, a direct comparison of the quotation/offer will be performed in a uniform and fair manner side by side to the remaining ones, rejecting those that are unacceptable, and choosing the “best” one.

• If no offers were submitted by SDVOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the government, the SDVOSB set-aside will be withdraw and proceed to the set -aside for Small Business (SB) concerns.

• The same process stated above will be conducted in the SB concerns tier.

• If no offers were submitted by SB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the government, the solicitation will be cancelled and re-solicited unrestricted.

3.2 Award will be made based on price and other non-price factors, using comparative evaluation of quotes in accordance with FAR Part 13 procedures, awarding to the responsible Quoter whose quote, conforming to the solicitation, and which is most advantageous to the Government. Therefore, the Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum but is not required to do so. Responses may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement statement.

3.3 The Government contemplates award of a single firm fixed contract for Fuel Storage Tanks System Testing, Maintenance and Repairs.

Part 2 -EVALUATION FACTORS FOR AWARD:

The Evaluation factors for this Request for Quote (RFQ) solicitation are: Technical, Past Performance and Price.

2.1 Technical Factor:

a. Prospective contractor (quoter) shall submit all certifications, permits, and licenses required to perform the services to include Company level held certifications as well as individual technician licenses.

b. The Quoter shall demonstrate personnel/technicians proposed for contract performance hold Cathodic Protection (CP) Tester and, Tank and Line Integrity Tester Certifications by Petroleum Equipment Institute (PEI), Steel Tank Institute (STI) and American Petroleum Institute (API) or any recognized industry standards by providing evidence of such certifications.

c. The Quoter shall provide enough documentation to demonstrate personnel are Petroleum Fuel Mechanics and Electronic Technicians, Engineers or an Electronics Technician with experience in fuel storage and distribution supply equipment, monitoring equipment system (i.e., Veeder Root systems TLS 350, 450, 450 plus), with Building Automated System (BAS) in place.

d. The Quoter shall provide proposed number of personnel to be assigned for contract performance along with individual qualifications/certifications and responsibilities within the contract performance. Qualifications shall demonstrate adequate experience for the position and when applicable specific experience in fuel equipment repairs and replacement of same or similar manufacturer and models of equipment to be serviced (see PWS).

e. Quoter shall demonstrate that proposed technicians and personnel hold all required certifications and licensures for the positions and possess at least 10 years of successful experience in this field.

f. Quoter shall include narrative statement (action plan, brochures, capability statement, etc.) that shows how it intends to comply with the requirements of the PWS describing how they will be accomplished. The quoter shall include sufficient documentation to allow through evaluation of how services will be provided in accordance with Government requirements, quality standards and established business practices as per PWS description. Demonstrating experience in managing a similar service requirement in a facility that operates continuously without service interruptions, including boilers and power generators to sustain life critical equipment as accredited by the Joint Commission.

g. Quoter shall provide the proposed detailed plan for the performance verification for each unit AST/UST equipment units included in this service contract with timelines of services.

h. The Quoter shall demonstrate capability to respond to emergency situations within certain critical periods from the time of notice i.e. critical incidents listed on PWS ranging from one hour to a 24 hours period based on the situation. Such capability can be demonstrated by submitting written emergency response protocols and dispatch of personnel.

i. Quoter shall demonstrate capability and preparedness to initiate performance immediately upon award.

2.2 Past Performance:

2.2.1 A quoter past performance is important in determining its ability to successfully perform the services described in the PWS. The Government is interested in ensuring that the quoter has a successful history of recent and relevant past performance. In order to be considered relevant and recent, all references shall be similar in scope to the solicitation requirement, and services performed within the last five (5) years preceding the submission of this quote.

To be considered as relevant, reference shall document a service of similar scope and level complexity. Relevancy in terms of scope and complexity can be established by providing a description of the contract performance to include number of tanks, type, models, etc.

For reference to be considered recent it shall be of services currently being provided or from within the las five (5) years:

a. Prospective contractors (quoter) shall submit three (3) recent and relevant references of past or current contract performance. References may include Federal, State, Local Government and/or private sector. Each reference shall include contract number, contract amount, period of performance, agency and/or company name, point of contact with name, telephone number and email address.

b. Past Performance will be evaluated to assess its relative merit with respect to the solicitation requirements. Evaluation will be based on current and past performance information furnished by the quoter, as well as information from available sources such as other government agencies, suppliers, etc.

2.2.2 Past Performance information to be considered includes:

a. Timeliness: Met or exceeded the contract schedule of services

b. Quality of Product or Services: Quoter’s ability to comply with the contract requirements, effectiveness of its quality control system, field associated quality control problems and corrective action taken.

c. Customer Satisfaction: Satisfaction of prior customers and end users. This includes the willingness of prior customers to do business with the quoter again if given the choice.

2.2.3 In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available, quoter will not be evaluated favorably or unfavorably on past performance.

2.3 Price Factor:

Price will be evaluated to determine price reasonableness.

The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options does not obligate the Government to exercise them.

Part 3 – QUOTE PREPARATION INSTRUCTIONS

3.1 To assure timely and equitable evaluation of quotes, prospective contractors (quoters) must follow the instructions contained herein. Quoters are required to meet all solicitation requirements.

3.2 The quoter response shall consist of three (3) sections submission: a price, technical and past performance submission. Submit to the Contracting Office by the time and place indicated in the solicitation. Incomplete quotes will be considered unacceptable therefore, the quote will be rejected, and no further evaluation conducted.

3.2.1 Price quote Submission: Quoters shall price all line items listed in the price schedule.

3.2.2 Technical Submission: In demonstrating the ability to comply with the solicitation requirements, quoters shall meet and provide all solicitation technical requirements and submissions with their quote in accordance with the PWS and section 2.1 above.

3.2.3 Past Performance Submission: Submit with quote three (3) past performance references in accordance with section 2.2 above.