36C24822Q0961 Amendment 0001 Parking Garage Cleaning Services 15 Aug 2022.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 672-23-1-516-0002

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

To all Offerors/Bidders

36C24822Q0961

08-15-2022

X x

See CONTINUATION Page

The purpose of this amendment is to provide responses for questions received for Request for Quote 36C24822Q0961, Parking Garage Cleaning Services at VA Caribbean Healthcare System. In addition, a revised Performance Work Statement (PWS) is provided along with this Amendment. See Continuation Page for further details.

Amendment 0001 for RFQ 36C24822Q0961 Page 2 of 5

CONTINUATION PAGE

a. Amendment 0001 for RFQ 36C24822Q0961, Parking Garage Cleaning Services is issued to provide responses for the following questions:

Q1. PWS Paragraph 3.1.3 indicates that that Parking Garage Building #1 OPA Building has 400 parking spaces. Can you please confirm this amount?

A1. The correct quantity is 250 parking spaces. PWS Paragraph 3.1.3 is revised to indicate the correct amount of parking spaces.

Q2. PWS Paragraph 3.1.3 indicates that Parking Garage Building #1 OPA Building has four stair wells and entrance doors; however, during the site visit, these doors were closed, and their appearance indicates that they have not been service for a while. Please confirm if these stairs are included or not.

A2. Due to COVID-19, these stairwells are currently closed to direct the personnel to a single checkpoint entrance. Nonetheless, the stairwells are included in this requirement.

Q3. PWS Paragraph 3.4.1.3 indicates cleaning of bathroom. Can you please advise where this bathroom is located at?

A3. No bathroom cleaning is included in this requirement. The PWS is updated to remove this task.

Q4. Storage. Will you be providing a storage room at each parking garage? Please advise what is/are the room(s) dimensions.

A4. The government will be providing two (2) storage rooms. The storage room dimensions are as follows:

a. Building #60-Sourth Parking Garage: 15’ 6” x 22’ 6”

b. Building #20-North Parking Garage: 5’ x 4’

Q5. PWS Paragraph 3.4.3.1: Please advise where the VACHS dumpsters are located at?

A5. The dumpsters are located in the Main Building and Community Living Centers (CLC).

Once the contract is awarded, the COR will provide a tour so contractor and it’s employees are familiarized with the areas.

Q6. PWS 3.4.4 indicates to conduct police grounds. Please advise if you’re referencing to policing the interior of each parking lots or adjacent areas. If so, can you please define it more specifically (i.e. 5, 10, 25 ft beyond the actual parking garage building).

A6. As a matter of clarification, policing is limited to the interior and ten (10) feet perimeter of each parking garage. PWS paragraph 3.4.4 is updated to indicate: The policing is to be conducted in the interior and ten (10) feet exterior perimeter around each parking garage.

Amendment 0001 for RFQ 36C24822Q0961 Page 3 of 5

Q7. Do we have to provide the bags for the recycle bins? If so, is it ok to provide clear bags?

A7. Yes, the contractor is responsible for providing the trash bags/liners for the recycle bins.

The use of clear bags is acceptable for the government; however, the contractor is responsible for the proper disposal of garbage and recyclable materials.

Q8. Please provide the quantities of garbage and recycle bins? Do you expect to add additional bins in the future?

A8. Building #60, North Parking Garage has 20 waste containers and 7 recycling bins.

Building #20, North Parking Garage has 20 waste containers and 6 recycling bins. Building #1, OPA Parking Garage has 4 waste containers and 2 recycling bins. Adding and/or removing bins is always possible but the contractor will be previously notified of any change.

PWS paragraphs 3.1.1, 3.1.2, and 3.1.3 are updated to reflect the number of waste and recycling bins in the parking garages. Paragraph 3.1.5 (new) is added to the PWS to indicate that the government may add/remove garbage and/or recycling bins.

Q9. PWS Paragraph 3.1.1 indicates that the elevators at Building #20, North Parking Garage, are enclosed with a glass curtain. Please advise if the contractor will be required to conduct interior and exterior cleaning of this glass curtain.

Q9. Contractor shall be responsible for cleaning the interior and exterior of the glass curtain at Building #20, North Parking Garage. This task shall be performed at a minimum once every six months. Contractor shall follow all applicable safety laws and regulation when conducting this task. In summary, all glass in this building, whether interior and/or exterior are part of this requirement. Paragraph 3.4.9.1 is added to the PWS to clarify this task.

Q10. PWS Paragraph 3.1.2 indicates that Building #60, South Parking Garage has an exterior glass curtain wall system. Please advise if the contractor will be required to conduct exterior cleaning of this glass curtain.

A10. Yes, the exterior cleaning of the glass curtain at Building #60 is included in this requirement. Contractor shall follow all applicable safety laws and regulation when conducting this task. In summary, all glass in this building, whether interior and/or exterior are part of this requirement. Paragraph 3.4.9.1 is added to the PWS to clarify this task.

Q11. There is a connector bridge between Building 60 and main building. Is this bridge part of this contract? Please advise if the contractor will be required to conduct interior and exterior cleaning of the glass curtain of this bridge.

A11. The connecting bridge is not included in this requirement.

Q12. Building 1 Parking Garage. Are the glass doors (access to main building) and glass windows (Credit Union) included?

Amendment 0001 for RFQ 36C24822Q0961 Page 4 of 5

A12. The contractor is responsible for cleaning the exterior of these glass only. The interior is cover by another contract. PWS paragraph 3.4.9 is updated to clarify the extent of glass cleaning at this parking garage.

Q13. PWS Paragraph 3.5.2.2 indicates that the contractor shall be familiar with the VACHS Emergency Plan. Please provide a copy of this plan.

A13. A copy of VACHS Comprehensive Emergency Management Plan (CEMP) is uploaded along with this amendment.

Q14. Can we use Clorox when doing the power washing cleaning and other services? I’m asking because it’s my understanding that there is a creek near VA facilities.

A14. No cleaning products shall be used if the water is going to the sewers. Cleaning products can be used if water is going to the sanitary system. PWS paragraph 3.4.2.3 is updated to reflect this information. In addition, this paragraph is updated to clarify that pressure washing of all parking garage shall be performed on a quarterly basis.

Q15. In your experience, how full are the parking garages during service hours? (e.g. ¼, ½, etc.).

A15. Between 6:00 AM and 3:00 PM, Monday through Fridays, all the garages are close to 100% occupancy rate. On Saturdays, Sunday, and/or Federal Holidays, the occupancy rate is around 50%.

Q16. Do we have the ability to coordinate the closing of sections of the parking lot for high dusting, power washing, etc. and if yes, how much in advance do we need to submit the request?

A16. Performance Work Statement (PWS) 3.3.1 indicates that the contractor shall provide an annual work schedule at the beginning of each period (base year and option periods).

Updated work schedules shall be provided by the 5th day of each month if there are changes to the annual schedule. These schedules will be used by the COR to do the coordination with the VA Police and affected department(s), if closing of sections is needed. Contractor is encouraged to provide two (2) weeks in advance reminder/notification to the COR.

Q17. Is the inside of the security booth part of the cleaning contract (It was closed at the time of visit)?

A17. No, the security booth is not included in this requirement.

Q18. On Building #20 - North Parking Garage, there are two long hallways where the stairwells end on the ground floor. Are these hallways part of the cleaning contract? On one of the sides of these hallways there is a long-curved wall as well, is that part of the contract?

Amendment 0001 for RFQ 36C24822Q0961 Page 5 of 5

A18. Yes, these hallways are part of this requirement. PWS paragraph 3.1.1 is updated to include this information.

b. A revised Performance Work Statement (PWS) is uploaded along with this Amendment.

PWS uploaded with the original solicitation (dated 26 July 2022) is rescinded.

c. Contractors are reminded that this amendment needs to be signed/acknowledge and provided along with the quote.

d. The RFQ closing date and time remain unchanged.

See attached document: PWS Parking Garage Cleaning Services 15 Aug 2022 (Revised after site visit).

See attached document: Comprehensive Emergency Management Plan.