36C24822Q0768 0001.docx

36C24822Q0768 – NF/SG Lab Courier Amendment 0001 - Responses to Vendor Questions

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Commerce Building 300 E. University Ave. Ste. 180 Gainesville FL 32601-3460

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Commerce Building 300 E. University Ave. Ste. 180 Gainesville FL 32601-3460 To all Offerors/Bidders

36C24822Q0768 05-12-2022

X

The purpose of this amendment is to incorporate responses to vendor submitted questions.

1. The responses to all vendor submitted questions are on the following pages.

2. The due date for all quotes remains at 5/23 3PM EST.

3. Quoters must aknowledge this and other amendments (if posted) on their submitted quote to be considered for award.

Todd Pappas

CONTINUATION PAGE

1. Who is the incumbent contractor? Crosstown Courier Service Inc

2. What was the previous award amount? $3.2M

3. Are there going to be any stats? No, these are set routine PU and Delivery. Stat service is provided on another contract.

4. Will the couriers originate from CBOC’s or the main VA? It varies due to delivery of the empty container

5. How many drivers are currently being used? We do not know – that is up to the contractor to perform on the contract

6. Are there any new requirements to this contract? No

7. How much dry ice will be needed? No. On a very rare occasion, it could be needed, but far from the norm.

8. In the place of the Project Manager can we have a lead driver? If the driver can fulfill the duties of a PM while driving – that’s up to the contractor.

9. We have an Operations Manager that handles everything from our home location, will that be acceptable? I assume by “home” you mean - the business office. But again – if duties can be performed.

10. As stated in the SOW on page 7; The government has the option to increase quantity during the contractual period.

Question: Are there any planned closings or relocations during the contract period? We can’t predict closings/openings of clinics. There could be changes, which will be addressed through modifications. There may be closings due to inclement weather – but announcements/emails will be sent as soon as possible.

10. As stated in the SOW on page 14; The Contractor shall pick up all empty containers/coolers and other items from the delivery site and return them to the specified clinic locations at their next scheduled pick-up date/time. Coolers/containers can remain at a designated VA site. No coolers/containers can be stored in the contractor’s vehicle or off site location overnight or on the weekends.

This statement appears to be contradictory. It appears that the courier is to pick up empty coolers at the delivery location to be returned to the clinics; however, it also states that these are not to be stored overnight. Please clarify. It depends on how the vendor locates/initiates drivers. The ultimate goal is to have containers available for specimen pickup at any location. Containers can’t be stored in vehicles or alternate non-VA sites.

11. Dry Ice: How often was dry ice needed in the previous contract year? What is the anticipated number of times dry ice will be needed and how much each time for the upcoming contract year? No. On a very rare occasion, dry ice could be needed, but far from the norm. Maybe 1 or 2x per year.

12. Will all locations listed in the SOW Schedule with a scheduled daily stop (M-F or as noted), be active and need service at the start of this contract or will any be “on hold”? All routes are effective upon award date.

13. If there are any locations in the SOW Schedule with a scheduled daily (M-F or as noted) that won’t start on the effective date of this contract, can you provide an anticipated start date for those items?

All routes are effective upon award date.

14. On the price schedule, most of the runs are covered on Item Number 1 with a quantity of 6000 and a Unit Price is asked for.

Because these runs involve different distances/time/cost; would it be possible to price locations individually by line item? This would be more cost effective and beneficial for both the VA and the Veteran Owned Small Business. All trips under this requirement will be within the catchment area and day groupings as defined in the Performance Work Statement Pick-up/Delivery Schedule. To relieve administrative burden and to inspire industry solutions toward competitive pricing, we are interested in a fully burdened rate per day trip grouping (M-F, M-Th, Tue-Fri). Quoters should calculate their pricing accordingly. Invoicing can display individual trips (pickup and delivery locations).

16. Is there an SF 1449 for this solicitation? Para 1 of the Opportunity Description states “This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.”

In addition it states - *Note* To prepare / complete a Quote, See Offerors Checklist under 52.212-2 Evaluation – Commercial Items.