Attachment A - Vendor Questions.pdf

Warehouse Support Services 36C24822Q0352

Questions/Answers

Question 1: Will the contractor be performing their duties from a VA facility?

Answer: No, it would be from a facility the contractor owns or rents.

Question 2: Is a separate warehouse required for this project, if so, is the facility for overflow purposes?

Answer: Yes. This is an overflow warehouse that will have to be managed daily.

Question 3: What is the estimated square footage needed for the contractor owned facility?

Answer: At least 65,000 sq. ft.

Question 4: What are the VA's requirements for Warehouse Management System (WMS) on this project?

Answer: A real time warehouse inventory management system that VA can access.

Question 5: What is the annual shipment volume?

Answer: Estimated 300 pallets; not including initial transfer to location.

Question 6: How many National Stock Numbers (NSN) or SKUs are represented and what is the total quantity of items in stock currently that would me moved to the new facility?

Answer: There are about 150+ different IFCAPS. Currently estimating 300 pallets as that number changes weekly

Question 7: Can historical order frequency per NSN be provided?

Answer: Most of these are expendable medical supplies and with the current times, the order frequency has not been consistent to provide this data.

Question 8: What is the average number of NSNs and volume of each ordered per day currently?

Answer: Right now, the average is 2 shipments per week on Tues and Friday between 2-6 pallets.

Question 9: On page 1, para iii of Attachment A - RFQ, the Government states that the set aside is Small Business, but in the next para the Government states, "Also, if you are a Service-Disabled Veteran Owned Business (SDVOSB) or Veteran-Owned Small Business (VOSB) please be sure to be registered in VIP (Vendor Information Pages) at https://www.vip.vetbiz.gov/." Will the VA confirm the set-aside status of this solicitation?

Answer: This is a Small Business set-aside for all categories under Small Business size.

Question 10: On page 1, para iii of Attachment A - RFQ, the Government states, "This solicitation is 100% set-aside to Small Business (Comparative Evaluation)." Will the Government define “Comparative Evaluation”?

Answer: The Comparative Evaluation is defined under b) Evaluation Approach of 52.212-2 Evaluation of Quotes on page 34 of Attachment A – RFQ – 36C24822Q0352.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.vip.vetbiz.gov%2F&data=04%7C01%7C%7Ca8c8aaa6be1645d456e608d9db7dbee5%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637782155390830531%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=tBEN4zmpRXsSv54bYBQ3giQTJe0T88YD05bNoNXb8gU%3D&reserved=0

Question 11: On page 2, para 2.3 of Attachment A - RFQ, the Government states the warehouse, "... shall be located within a 45- mile radius / 60 minutes driving distance of the Bay Pines VA Healthcare System. Will VA consider expanding the distance/time requirements of the warehouse if the contractor can confirm that the increased distance will not impact their ability to conduct pickup/delivery in a timely manner? The greater Tampa Bay area is currently experiencing below 3-1/2% (all-time low) commercial real estate availability and we believe it would be advantageous to the VA to consider expanding the stated distance/time requirement.

Answer: We would consider extending the range ONLY if no viable options are available within the desired range.

Question 12: On page 2, para 2.5 of Attachment A - RFQ, the Government states, "The facility should be equipped with a backup generator and multiple power sources within 60 days of award." Will the Government define the requirement for “multiple power sources” as stated in the SOW?

Answer: The ability to have items plugged in that the back-up generator will support that have to be powered at all times (Ex: Medical Fridges).

Question13: On page 4, para 2.11 of Attachment A - RFQ, the Government states, "A backup option for WMS outage should be presented to COR so that inventory is always available." Will the Government expound upon this idea? Does it mean having a back-up database, or a separate system?

Answer: A backup data base for inventory.

Question 14: On page 5, para 2.17 of Attachment A - RFQ, the Government states, "Contractor shall provide complete warehouse management services for an average of 46,000 square feet, with expansion capabilities up to a maximum of 65,000 square feet. Can the expansion of additional space be at a separate location?

Answer: This requirement is for at least 65,000 square feet at one location.

Question 15: On page 5, para 3 of Attachment A - RFQ, the Government shows 5 Option Years. Can we assume 'Option Year 1' is really the Base Year, and that there are only 4 Option Years?

Answer: This solicitation is for a base and 4 option years. Please submit pricing as indicated in Attachment A – Price/Cost schedule.

Question 16: Who’s the incumbent, what’s the total contact price value and over how many years?

Answer: This information can be obtained through FOIA request at https://www.foia.gov/

Question 17: Is there a scheduled site visit?

Answer: VA will conduct a site visit of the warehouse space the contractor will use to ensure it meets the needs.

ALL QUOTES ARE DUE 2/11/2022 BY 4PM EST VIA EMAIL TO ANNETTE.WHITFIELD@VA.GOV

https://www.foia.gov/ mailto:ANNETTE.WHITFIELD@VA.GOV