36C24822Q0281 for CO.docx

36C24822Q0281

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

675-22-2-2900-0026 36C24822Q0281 01-24-2021 Keila President 8139785998 01-31-2022

12:00 PM

EST

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637 X X 811219 $22 Million Net 30 N/A X Department of Veterans Affairs James A. Haley Veterans Hospital (90C) 13000 Bruce B. Downs Blvd Tampa FL 33612 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa FL 33637

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page This requirement is performed in accordance with the Performance Work Statement.

Price/Cost Schedule is located on page of 1 Offerors are to submit any questions regarding this requirement via email to keila.president@va.gov, no later than 1/27/2022, at noon, EST.

Offerors shall email completed quotes to Keila President, Contract Specialist at keila.president@va.gov, no later than noon on 1/31/2022.

Effective period of performance is 2/4/2022-2/3/2023, and 4 one-year options if in the best interest of the government.

EACH OFFEROR SHALL COMPLETE LIMITATIONS ON SUBCONTRACTING

LETTER ATTACHED TO SOLICITATION.

See CONTINUATION Page X X X

ONE

Clarelle Sylvain Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: LIKO Contract Period: Base POP Begin: 02-04-2022 POP End: 02-03-2023 PRINCIPAL NAICS CODE: 811219 - Other Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: TOLLOS

POP Begin: 02-04-2022 POP End: 02-03-2023

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. Manufacturer: Patient Lift (GULDMANN)

POP Begin: 02-04-2022 POP End: 02-03-2023

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: ARJO

POP Begin: 02-04-2022 POP End: 02-03-2023

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL In case of emergency, repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURERS: LIKO, TOLLOS, ARJO, and GULDMANN.

POP Begin: 02-04-2022 POP End: 02-03-2023

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

San Juan VAMC San Juan PR Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor Manufacturer: Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 Patient Lift (GULDMANN)

POP Begin: 02-04-2022 POP End: 02-03-2023

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

San Juan VAMC San Juan PR In case of emergency repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURER: Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 GULDMANN

POP Begin: 02-04-2022 POP End: 02-03-2023

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: LIKO Contract Period: Option 1 POP Begin: 02-04-2023 POP End: 02-03-2024

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: TOLLOS

POP Begin: 02-04-2023 POP End: 02-03-2024

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: ARJO

POP Begin: 02-04-2023 POP End: 02-03-2024

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. Manufacturer: Patient Lift (GULDMANN)

POP Begin: 02-04-2023 POP End: 02-03-2024

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL In case of emergency, repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURERS: LIKO, TOLLOS, ARJO, and GULDMANN.

POP Begin: 02-04-2023 POP End: 02-03-2024

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

San Juan VAMC San Juan PR Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor Manufacturer: Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 Patient Lift (GULDMANN)

POP Begin: 02-04-2023 POP End: 02-03-2024

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL In case of emergency, repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURERS: LIKO, TOLLOS, ARJO, and GULDMANN.

POP Begin: 02-04-2023 POP End: 02-03-2024

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: LIKO Contract Period: Option 2 POP Begin: 02-04-2024 POP End: 02-03-2025

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: TOLLOS

POP Begin: 02-04-2024 POP End: 02-03-2025

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: ARJO

POP Begin: 02-04-2024 POP End: 02-03-2025

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. Manufacturer: Patient Lift (GULDMANN)

POP Begin: 02-04-2024 POP End: 02-03-2025

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL In case of emergency, repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURERS: LIKO, TOLLOS, ARJO, and GULDMANN.

POP Begin: 02-04-2024 POP End: 02-03-2025

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

San Juan VAMC San Juan PR Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor Manufacturer: Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 Patient Lift (GULDMANN)

POP Begin: 02-04-2024 POP End: 02-03-2025

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

San Juan VAMC San Juan PR In case of emergency repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURER: Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 (GULDMANN).

POP Begin: 02-04-2024 POP End: 02-03-2025

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: LIKO Contract Period: Option 3 POP Begin: 02-04-2025 POP End: 02-03-2026

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: TOLLOS

POP Begin: 02-04-2025 POP End: 02-03-2026 PRINCIPAL NAICS CODE: 811219 - Other Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

LOCAL STOCK NUMBER: CLIN 0002

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: ARJO

POP Begin: 02-04-2025 POP End: 02-03-2026

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. Manufacturer: Patient Lift (GULDMANN)

POP Begin: 02-04-2025 POP End: 02-03-2026

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL In case of emergency, repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURERS: LIKO, TOLLOS, ARJO, and GULDMANN.

POP Begin: 02-04-2025 POP End: 02-03-2026

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

San Juan VAMC San Juan PR Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor Manufacturer: Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 Patient Lift (GULDMANN)

POP Begin: 02-04-2025 POP End: 02-03-2026 PRINCIPAL NAICS CODE: 811219 - Other Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

LOCAL STOCK NUMBER: CLIN 0006

San Juan VAMC San Juan PR In case of emergency repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURER: Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 GULDMANN

POP Begin: 02-04-2026 POP End: 02-03-2027

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: LIKO Contract Period: Option 4 POP Begin: 02-04-2026 POP End: 02-03-2027

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: TOLLOS

POP Begin: 02-04-2026 POP End: 02-03-2027

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. MANUFACTURER: ARJO

POP Begin: 02-04-2026 POP End: 02-03-2027

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor. Manufacturer: Patient Lift (GULDMANN)

POP Begin: 02-04-2026 POP End: 02-03-2027

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

James A. Haley VAMC, Tampa FL In case of emergency, repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURERS: LIKO, TOLLOS, ARJO, and GULDMANN.

POP Begin: 02-04-2026 POP End: 02-03-2027

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

San Juan VAMC San Juan PR Patient Lift, Lift Gate, Rails, and Turnstiles Preventive Maintenance. All bed types to be verified by contractor Manufacturer: Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 Patient Lift (GULDMANN)

POP Begin: 02-04-2026 POP End: 02-03-2027

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

San Juan VAMC San Juan PR In case of emergency repair and replacement parts, contractor shall submit a quote. Contracting officer and Customer, Point of Contact will determine if the quote is priced fair and reasonable. Repairs under $2500.00, may be paid with credit card by the customer. MANUFACTURER: Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 GULDMANN.

POP Begin: 02-04-2026 POP End: 02-03-2027

PRODUCT/SERVICE CODE: J049 - Maintenance, Repair, and Rebuilding of Equipment - Maintenance and Repair Shop Equipment

36C24822Q0281

Page 1 of Page 1 of

B.3 PERFORMANCE WORK STATEMENT

I. INTRODUCTION:

Veterans Integrated Service Network (VISN) 8 requires preventative maintenance, repair, inspection and installation services to be performed on ceiling mounted patient lifts. Recent VA safety alerts regarding ceiling mounted lifts have generated a requirement to have a process in place to comply with VA mandated corrective preventative maintenance, installation or relocation checklists and inspection to be performed by a certified technician on a semi-annual basis and each time a new lift is put into place.

Equipment: Estimated quantities of installed and inventory stock patient lift systems that are manufactured by ARJO, LIKO, Guldmann, Getinge, Tollos, Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3 located at the below listed facilities.

· James A Haley Veterans’ Hospital and associated Clinics, 13000 Bruce B. Downs Blvd. Tampa, FL 33612.

· Lakeland Community Based Outpatient Clinic, 4237 South Pipkin Rd Lakeland, FL 33811.

· New Port Richey Outpatient Clinic, 9912 Little Road, New Port Richey, FL 34654.

· James A. Haley Veterans' Hospital Primary Care Annex, 13515 Lake Terrace Lane Tampa, FL 33637.

· Zephyrhills Community Based Outpatient Clinic, 6937 Medical View Lane, Zephyrhills, FL 33542.

· VA Caribbean Healthcare System (VACHS), 10 Casia Street, San Juan, Puerto Rico 00921-3201

LIST OF PATIENT LIFT EQUIPMENT LOCATED AT VA HOSPITAL/CLINICS

· Note: Patient Lift listing is ATTACHED.

The requirements above are hereafter referenced as “Maintenance”. The Contractor shall perform to the standards in this contract. This Performance Work Statement (PWS) requires the work to be performed by qualified Contract Professionals, and they will hereafter be referred to as “Contractors.” The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved service personnel for each model the Contractor services at the VA to the Contracting Officer and/or the COR within 10 days after contract award. Contractor shall revise this documentation whenever service personnel are assigned or re-assigned to the VA. The COR reserve the right to request authentication of factory training certificates or credentials from the Contractor at any time for any personnel who are servicing VA equipment. The contractor will not require access to VA sensitive information, therefore the “Certification and Accreditation” (C&A) requirement in accordance with (IAW) VA Handbook 6500.6 Contract Security does not apply.

Definitions/Acronyms/Abbreviations:

a) Central Utility Plant (CEP) - Maintains the VA utility infrastructure: Steam distribution piping/Chilled water distribution piping/Utilities/Electrical Substations/Electrical distribution system/Power Generation.

b) Center for Devices and Radiological Health (CDRH)

c) Contracting Officer (CO) – VA official with the authority to enter, administer, and/or terminate contracts and make related determinations and findings.

d) Contracting Officer's Representative (COR) – VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. Responsibilities include certification of invoices, placing orders for service, providing technical guidance, overseeing technical aspects of the contract. All administrative functions remain with the Contracting Officer.

e) Contractor –refers to both the prime Contractor and his/her employees, and any sub-contractor and their employees.

f) FSE – Field service engineer

g) Fixed-price contract- is a type of contract that provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract.

h) NICET – National Institute for Certification in Engineering Technology

i) National Fire Protection Association (NFPA) - is a United States trade association, albeit with some international members, that creates and maintains private, copyrighted standards and codes for usage and adoption by local governments.

j) Out-Patient Clinic (OPC) - the part of our VA hospital system designed for the treatment of veteran’s outpatients with health problems who visit the VA for diagnosis or treatment out in their local community.

k) Quality Assurance Surveillance Plan (QASP) – an organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the Contractors continuous performance.

l) Quality Control and Quality Control Plan (QCP) – Those actions taken by the Contractor to control the production of goods or services so they will meet the requirements of the contract.

m) Performance Work Statement (PWS) - is a statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

n) Weekends, Holidays, Evenings and Nights Hours – WHEN

o) JAMES A. HALEY Veterans Hospital - (JAHVH)

References:

a) NFPA 70, National Electric Code

b) NFPA 70B, Chapter 28 Uninterruptible Power Supply (UPS) Systems

c) NFPA 70E, Standard for Electrical Safety in the Workplace

d) NFPA 99, Health Care Facilities Code, Latest Edition

e) NFPA 101, Life Safety Code, Latest Edition

f) NFPA 110, Standard for Emergency and Standby Power Systems, Latest Edition.

g) The Joint Commission Accreditation Manual for Hospitals, Latest Edition.

h) OSHA Standard 29 CFR Part 1910

i) OSHA - Safety and Health Regulations for Construction Part 1926 Subpart K - Electrical

j) Inter-National Electrical Testing Association (NETA) – Maintenance & Testing Specifications

k) Operating/Maintenance manuals and specifications of all components of identified attached/above systems. The VA will not provide service manuals or service diagnostic software to the contractor. The Contractor shall obtain, have on file, and make available to its FSE all operational and technical documentation (such as: operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract.

II. SCOPE

Contractor must furnish all necessary labor, supervision, equipment, tools, materials, repair service, software updates, parts, weight testing, etc., preventative maintenance, repair, inspection and installation service of ceiling mounted patient lift systems as specified with manufacturers’ recommendations, terms, conditions and schedule of this Performance Work Statement (PWS), attachment 1 installation or relocation and attachment 2 corrective and preventative maintenance checklist. Contractor shall coordinate Semi-Annual inspections/Preventative Maintenance (PM) with the COR at locations listed above. Contractor shall be required to sign in with the COR after contract award, before beginning a service call, emergency service, etc. When the COR is not available and during WHEN hours, the Contractor shall sign in/out at the Central Energy Plant bldg. 39 (813-972-7129). Upon completion of PM inspection, the Contractor shall leave a copy of the service report with the using service and submit to the same location as designated above a service report annotating what service, calibration, etc., were performed and whether preventive maintenance was done. Each service report shall include the name of the contractor, name of Field Service Engineer (FSE), date, time (starting and ending), equipment downtime, hours of labor including costs (when emergency service is authorized outside of normal working hours), the parts utilized including costs, the nature of the problem, the nomenclature of the item replaced (serial number & VA inventory number), and the room number where equipment is located. The service designee and the FSE attesting that the equipment is in satisfactory working order and is functioning at an acceptable level of performance shall sign this report. The contractor shall sign out at the designated location before leaving. NOTE: Failure to furnish a service report or obtain a signed copy of the service report could result in delay of payment or non-payment. The COR or alternate COR in the using service has the authority to approve/request a service call from the contractor.

Preventive maintenance (PM):

a) The contract shall include a comprehensive scheduled PM inspection to be performed semi-annually. A mutually agreeable time for inspections will be scheduled through the COR.

b) The contractor shall perform PM service to ensure that equipment listed in schedule functions in conformance with the latest published editions of NFPA, OSHA, CDRH. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. PM procedures will be submitted to the COR for approval prior to the initiation of this service contract.

c) PM Services shall include but not be limited to the following:

· Cleaning of equipment

· Reviewing operating system software diagnostics to ensure that system is operating to the manufacturer’s specifications.

· Calibrating and lubricating the equipment.

· Performing remedial maintenance of non-emergent nature.

· Test and replacing faulty and worn parts and/or parts which are likely to become faulty fail or become worn.

· Adjusting and calibrating as necessary.

· Inspecting electrical wiring and cables for wear and fraying.

· Inspecting all mechanical components including, but not limited to patient restraints and support devices, chains, belts, bearing and tracks, interlocks, clutches, motors, mechanical integrity, safety, and performance being priority

· Performing Electrical Safety Inspections, which should include line cord ground wire resistance and leakage as specified in the Conformance Standards.

d) The contractor shall furnish/replace all parts, equipment, and materials to meet identified Original Equipment Manufacturer (OEM) PM specifications. All materials shall be provided as part of this contract at the vendor’s cost. The contractor shall have ready access to all replacement parts. The contractor shall maintain enough stock of all parts needed for maintenance of the equipment or be able to secure needed parts within three (3) calendar days. The contract does not cover operating supplies that are consumed during normal operation of the covered equipment. The contractor shall use new parts only. If and when requested, the contractor shall provide the VA with a letter from the manufacturer of the equipment specifying that all parts for the equipment will be sold to the contractor. All replacement parts provided under this contract shall be warranted for a period of one (1) year for replacement of same including all applicable costs, e.g., travel, labor, etc. If published or issued by the equipment manufacturer, field service software/hardware updates/upgrades will be provided at no additional cost (to include parts and labor) during the contract period.

e) The Contractor shall notify the COR in writing (report form) any uncorrected deficiencies. Contractor shall provide a quote for all deficiencies not covered by PM. Written notification shall include the type of deficiency noted, dated, and initialed. Contractor shall immediately notify the COR of any deficiencies, which are a hazard. It shall be the responsibility of the VA to take the necessary actions to initiate any Interim Life Safety Measures (ILSM).

Unscheduled and Emergency Service:

f) All PM will be performed during the normal VA business hours (7:00 - 16:30) Monday through Friday, except Federal holidays, unless otherwise specified. Contractor may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the Government. Any overtime charges must be approved by the COR or designee prior to the initiation of overtime work.

g) A technical maintenance representative shall respond by telephone to the VA within one (1) hour of the original service call. The contractor shall arrive on-site for maintenance within two (2) business hours from the original service call. The equipment and all sub-systems shall be restored to fully operational status within twenty-four (24) business hours (three days) of the original call. All on site visits will be authorized by the COR only.

A. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this PWS until the CO has conducted a Kickoff meeting or advised the contractor that a kickoff meeting is waived.

B. PERIOD OF PERFORMANCE

This shall be a fixed price contract. The period of performance for this contract must consist of a Base year, and four-one year option years. Each option period will be exercised based on continuing need, satisfactory performance, funding availability, and at the prices established on the contract. An option to extend services clause (FAR 52.217-8) will also be included in the contract.

C. CHANGES TO THE PERFORMANCE WORK STATEMENT (PWS)

Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder with all other products of the project. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

D. PERFORMANCE REQUIREMENTS:

1. Contractor must furnish all necessary labor, equipment, tools materials, repair service, software updates, parts, etc., for preventative maintenance, repair, inspection, and installation service as specified below in accordance with the terms and conditions and schedule of this PWS:

a. Complete an individual “Installation and relocation” checklist within thirty (30) days after contract award for patient lift and lift gates.

b. Complete an installation or relocation checklist for each ceiling lift and lift gates within thirty (30) days after contract award and for each time repairs are accomplished in accordance with the VA Patient Safety Alert, AL 14-07 checklists.

c. Complete Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts and lift gates within thirty (30) days after contract award” to include:

· Modifications to or replacement of the lift unit

· Replacement of the lift strap

· Modifications to the track/rail structure

· Other major corrective maintenance procedures that may not be identified above.

· Deflection of rail and support structure integrity during weight testing inspect annually or at installation.

d. For minor corrective maintenance procedures that do not fall into the above categories, the manager of the service responsible for maintaining ceiling mounted patient lifts and gates (or designee) will determine the relevant section and gates of the “Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts” to be completed. The maintenance includes motor unit, load testing and inspecting all the components that lifts patient.

NOTE: The “Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts” includes minimum requirements for inspection of ceiling mounted patient lifts; this list must be used in addition to manufacturer provided checklists prior to permitting the equipment to be used for patient movement.

e. Contractor shall perform semi-annual Preventive Maintenance (PM) service to ensure equipment is completely operational and tested. No later than thirty (30) days after award of contract, the contractor must submit a schedule of PMs and a PM checklist describing in detail the scheduled maintenance procedures for inspecting each piece of equipment. This checklist is subject to approval by the COR. The contractor must provide and utilize these procedures and checklists with worksheet originals indicating the work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. The preventative maintenance must be performed according to manufacturer’s recommendation, VA Patient Safety Alert, AL 14-07 checklists for corrective and preventative maintenance and installation or relocation for ceiling for patient lifts and gates. Contractor is responsible for scheduling preventative maintenance time periods with the COR.

f. Preventative maintenance inspection and training service shall be performed in accordance with the manufacture’s recommendations for each particular model of installed patient lift and gates system. Contractor must perform an initial inspection of the patient lifts and gates within 30 days after contract award. Upon completion of inspection the contractor must provide a written inspection checklist and written plan for corrected action for repairs. The recommendation must be according to manufacturer’s recommendations and VA Patient Safety Alert, AL 14-07 checklist.

g. Contractor shall perform semi-annual inspection to include but not limited to weight testing of lifts, track assemblies testing, and semi-annual service (such as belt and battery replacements). The inspection must be performed according to manufacturer’s recommendations and VA Patient Safety Alert, AL 14-07 checklist for corrective and preventative maintenance for patient lifts and gates. Contractor is responsible for scheduling inspection time periods with the COR.

h. Documentation of service performed: Contractor’s technician must submit monthly reports describing the type of inspection performed, findings, recommendations and have Patient Safety Alert AL14-07 checklist signed by a government employee (Nursing Staff Manager).

i. Upon completion of the preventive maintenance and electrical safety inspection, the technician is required to tag the equipment with the appropriate labels used and required by each facility. The information must include date inspected, inspection next due, and initials of technician.

j. While performing this service, the contractor shall verify all database information for each line-item and update/add any missing information if available. All changes/discrepancies shall be annotated and submitted to the COR for revision of the contract document. Any required adjustment in the number of installed patient lift systems will be submitted to the Contracting Officer, as a request for modification on a semi-annual basis

k. Contractor shall provide on-call repair service during normal working hours for malfunctions not successfully preempted by PM Service and other times when conditions warrant. Contractor will be responsible for repairs, and service cost to include labor, material, and travel cost for the repairs and maintenance of the equipment. Repairs, and service calls must be provided to the CO via the COR for final approval prior to performance of repairs. The number of repair service calls cannot be anticipated but shall not exceed a total of the estimated quantities in the CLIN per year located on the Price and Cost Schedule without written modification.

l. Contractor shall maintain replacement inventory lifts in a serviceable condition for temporary replacement of lifts removed from patient rooms. The temporary lift must be labeled as temporary replacements until repair or replacement of lifts from patient room are performed.

m. Upon discovery of a malfunctioning part or part requiring replacement, the contractor shall immediately notify the COR and note findings on the inspection card. The repair job shall not be initiated until approval is obtained from the COR.

n. Contractor shall maintain equipment in accordance with Conformance Standards, by furnishing all necessary labor, unlimited technical phone support, equipment, tools, materials, repair service, shipping charges and all peripherals. The contractor will provide repair service which may consist of but not limited to calibration, cleaning, oiling, adjusting, replacing parts and maintaining the equipment, including all intervening calls necessary between regular services calibrations. Only the CO, COR or designated alternate has the authority to approve/request a service call from the contractor.

o. At the COR’s option the contractor shall provide a Quote for the repair parts and additional repairs. All parts supplied must be compatible with existing equipment. New parts must be furnished by the contractor and guaranteed against defects and/or failure in accordance with manufacturer warranty period.

p. Contractor shall take immediate action to notify the COR of any product, piece of equipment or item supplied and/or serviced under this contract that is deemed dangerous, hazardous, unsafe, requires modification, is removed or recalled by the contractor or manufacturer. This includes any safety alerts issued regarding an established contract and any required modification, removal or recall that is suggested or mandated by a regulatory or official agency. The following steps will immediately be taken by the contractor:

· Notify VA Medical Center, COR, in writing, or by the most expeditious manner possible.

· The notice shall be signed and consist of two copies of the official notification and shall include, but not be limited to the following:

· Complete item description and/or identification, serial numbers, and the contract/purchase order number assigned as a result of an award on this solicitation.

· Reasons for modifications removal or recall

· Required instructions for return for credit, replacement or corrective action

· Contact person name, title, address, and phone number

· The contractor shall maintain a record system, documenting any of the above incidents by the date, time and description of the action that prompted this action to be taken.

q. Contractor’s technician shall respond with a phone call to the COR and his/her designee within one (1) hour after receipt of telephoned. Technician must commence on-site repairs/service within 24 hours after verbal notification.

r. The VA will not provide service manuals or service diagnostic software to the contractor. The contractor must obtain, have on file, and make available to its technicians all operational and technical documentation, (such as operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves must be provided to the COR upon request.

s. Contractor shall report to the COR at each designated VA facility. The contractor is responsible for providing service and preventive maintenance reports to the COR within 48 hours after completion of repairs.

t. There will be no additional charge to the Government for time spent at the site during or after normal working hours awaiting arrival of additional technicians and/or delivery of parts.

u. Contractor shall ensure employees under this contract or order are required to complete VA's Information Security and Privacy combined Awareness Training Course annually. Contractors must provide signed certifications of completion to the COR during each year of the contract. This requirement is in addition to any other training that may be required of the contractor.

v. Contractor shall be, 100% responsible for compliance with all Veterans Administration (VA), local, state, and federal environmental/occupational safety laws, rules and regulations. The contractor must follow life safety codes and take necessary actions to avoid conditions that may be hazardous to health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes to include all upgrades/updates. All work for the duration of the contract must be performed by factory certified technicians qualified to work on ARJO, LIKO, Guldmann, and Tollos at the Tampa, Florida VA; and the Maxy Sky, Maxy Sky 2, Voyager, GH2 and GH3, at San Juan, Puerto Rico VA.(All San Juan , Puerto Rico VA equipment is manufactured by Guldmann.). Other equipment, but not limited to, rails and supports, transfer gates, charging systems and patient lifts.

w. Contractor shall have an established business with an office and full-time staff. Contractor staff includes a “fully qualified” field technician and a “fully qualified” technician who will serve as backup. “Fully Qualified” is based upon training and on experience in the field. For training, the technician(s) has successfully completed a formalized training program, for the equipment comparable to that identified in the Section Price/Cost Schedule. For field experience, the technician(s) has a minimum of three years’ experience, with respect to scheduled and unscheduled preventive and remedial maintenance on equipment comparable to the Ceiling Lift Systems identified. The technician(s) must be authorized by the contractor to perform the maintenance services and all work must be performed by certified Technicians. The contractor must provide written assurance of the competency of their personnel and list of credentials of approved technician(s) for each make and model the contractor services under this PWS.

x. Contractor shall ensure employees must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all employees with a contractor identification (ID) badge at the contractor’s expense prior to performing work under this contract. Contractor employees are always required to display this badge when performing services under this contract. Employees released from service by the contractor must have their badge collected by the contractor. All badges must contain an expiration date and photograph of the employee. All contractor employees must also be required to wear VA issued badges and must always display these badges while in the performance of this contract and/or as instructed by the COR. The contractor supervisor must ensure that all contractor employees display their VA issued badges. The contractor supervisor must be responsible for managing all VA issued badges provided to contractor employees and immediately collect these badges from employees no longer working on the contract.

y. Contractor shall be completely responsible for all actions and conduct of their employees. Contractor employees must be well-groomed and neat in appearance. Contract employees must be professional in attire and must not wear any offensive clothing. Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment. Loudness, vulgarity, rudeness, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises. Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing at either VA.

2. Contractor’s Minimum Requirement

a) The contractor shall provide a dedicated Account Manager to supervise all delivery of services per scope.

b) The contractor shall always be escorted by a VA employee when conducting maintenance at all facilities.

E. DELIVERABLES

The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place and time that the VA has set aside, and all in accordance with the PWS.

Contactor shall provide a copy of the inspection document used (field report) on the day of each performed inspection.

1. TESTING SPECIFICATIONS

All Preventative Maintenance (PM), testing, inspections, and calibrations of the Patient Lift and gate systems with its associated components shall be in accordance with applicable industry standards and manufacturers recommendations. The initial PM schedule shall be submitted to the COR no later than 30 calendar days after award. The PM schedule shall be submitted to the COR sixty (60) days prior to the start of the next inspection.

F. PERFORMANCE STANDARDS

Performance standards define desired services.