36C24822Q0192.docx

36C24822Q0192

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

516-22-1-5309-0002 36C24822Q0192 12-07-2021 Chad L. Raterman 727-398-6661 Ext. 13307 12-21-2021 10:00 am

EST

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744 X X 811310 $8 Million N/A X

MCC: 90D

Department Of Veteran Affairs C.W. Bill Young VA Medical Center Bldg 100 Warehouse 10,000 Bay Pines Blvd.

Bay Pines FL 33744 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) C.W.

Bill Young VA Medical Center 10000 Bay Pines Blvd. Room 315, Bldg. 2 Bay Pines FL 33744

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page

LEE COUNTY HEALTHCARE CENTER GENERATOR MAINTENANCE AND

REPAIR.

PRINCIPAL NAICS CODE: 811310

All Requests for Quotes (RFQ)s MUST be directly emailed to Chad.Raterman@va.gov in its Adobe PDF entirety (no physical copy will be accepted).

Contractors MUST refer to Section E 52.212-1 - Instruction to Offerors.

See CONTINUATION Page 516-3620162-5309-854100 Recurring Maintenance a-2543 Recurring Maintenance and-010055590 516-22-1-5309-0002 X X X

ONE

Chad L. Raterman Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

PREVENTATIVE MAINTENANCE IN ACCORDANCE WITH THE STATEMENT OF WORK FOR -THREE (3) GENERATORS: MTU Detroit,1500KW, Model1500RXC6DT2, SN 320312-1-3-0510, 320312-1-2-0410, AND 320312-1-1-0410

-THREE (3) POWERBREAK II Cat No. SSD40G440 GE BREAKERS

-EIGHTEEN (18) WAVEPRO WPF-08 Cat No. WSKD3P9XXXBBXXX BREAKERS

-FOUR (4) ENTELLIGUARD Cat No. GA32M1HEMXX4CLXL3Z62 BREAKERS

-EIGHTEEN (18) SPECTRA RMS BREAKERS

-SEVENTEEN (17) AUTOMATIC TRANSFER SWITCHES: 16 GE Cat No. Z20K4S1AB70XDE4XXS AND 1 Fire Pump ATS Cat No. FTA900-Al260B, SERIAL NO. 615988-01RE

-ONE (1) UNINTERRUPTIBLE POWER SUPPLY SG 150 Serial Number P0505-4710-B135P

-ONE (1) GE GENERATOR AND LOAD CONTROL SWITCHGEAR Serial Number 1585256

-ONE (1) POWER MANAGEMENT CONTROL SYSTEM (PMCS)

- ENSURE FUEL QUALITY FOR GENERATORS IN ACCORDANCE WITH THE STATEMENT OF WORK.

Contract Period: Base POP Begin: 01-01-2022 POP End: 12-31-2022 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

BASE YEAR

Maintain GE Load Control Switchgear, PLC Programming, and breakers Perform UPS Maintenance Perform ATS Maintenance Maintain PMCS Infrared Scan Breakers, Transformers, and Panels Fuel Quality for Generators - These requirements include but are not limited to the following: two 25,000-gallon Fuel Tanks, three 450-gallon day tanks, and one Fuel Polishing system and all associated piping. 4 quarterly fuel quality samples for each primary and each day tank. 2 Semi Annual Fuel polishing for each of the primary and secondary day tanks.

PREVENTATIVE MAINTENANCE IN ACCORDANCE WITH THE STATEMENT OF WORK FOR -THREE (3) GENERATORS: MTU Detroit,1500KW, Model1500RXC6DT2, SN 320312-1-3-0510, 320312-1-2-0410, AND 320312-1-1-0410

-EIGHTEEN (18) WAVEPRO WPF-08 Cat No. WSKD3P9XXXBBXXX BREAKERS

-FOUR (4) ENTELLIGUARD Cat No. GA32M1HEMXX4CLXL3Z62 BREAKERS

-EIGHTEEN (18) SPECTRA RMS BREAKERS

-SEVENTEEN (17) AUTOMATIC TRANSFER SWITCHES: 16 GE Cat No. Z20K4S1AB70XDE4XXS AND 1 Fire Pump ATS Cat No. FTA900-Al260B, SERIAL NO. 615988-01RE

-ONE (1) UNINTERRUPTIBLE POWER SUPPLY SG 150 Serial Number P0505-4710-B135P

-ONE (1) GE GENERATOR AND LOAD CONTROL SWITCHGEAR Serial Number 1585256

Contract Period: Option 1 POP Begin: 01-01-2023 POP End: 12-31-2023 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

OPTION YEAR 1

Maintain GE Load Control Switchgear, PLC Programming, and breakers Perform UPS Maintenance Perform ATS Maintenance Maintain PMCS

Fuel Quality for Generators - These requirements include but are not limited to the following: two 25,000-gallon Fuel Tanks, three 450-gallon day tanks, and one Fuel Polishing system and all associated piping. 4 quarterly fuel quality samples for each primary and each day tank. 2 Semi Annual Fuel polishing for each of the primary and secondary day tanks.

PREVENTATIVE MAINTENANCE IN ACCORDANCE WITH THE STATEMENT OF WORK FOR -THREE (3) GENERATORS: MTU Detroit,1500KW, Model1500RXC6DT2, SN 320312-1-3-0510, 320312-1-2-0410, AND 320312-1-1-0410

-EIGHTEEN (18) WAVEPRO WPF-08 Cat No. WSKD3P9XXXBBXXX BREAKERS

-FOUR (4) ENTELLIGUARD Cat No. GA32M1HEMXX4CLXL3Z62 BREAKERS

-EIGHTEEN (18) SPECTRA RMS BREAKERS

-SEVENTEEN (17) AUTOMATIC TRANSFER SWITCHES: 16 GE Cat No. Z20K4S1AB70XDE4XXS AND 1 Fire Pump ATS Cat No. FTA900-Al260B, SERIAL NO. 615988-01RE

-ONE (1) UNINTERRUPTIBLE POWER SUPPLY SG 150 Serial Number P0505-4710-B135P

-ONE (1) GE GENERATOR AND LOAD CONTROL SWITCHGEAR Serial Number 1585256

Contract Period: Option 2 POP Begin: 01-01-2024 POP End: 12-31-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

OPTION YEAR 2

Maintain GE Load Control Switchgear, PLC Programming, and breakers Perform UPS Maintenance Perform ATS Maintenance Maintain PMCS

Fuel Quality for Generators - These requirements include but are not limited to the following: two 25,000-gallon Fuel Tanks, three 450-gallon day tanks, and one Fuel Polishing system and all associated piping. 4 quarterly fuel quality samples for each primary and each day tank. 2 Semi Annual Fuel polishing for each of the primary and secondary day tanks.

PREVENTATIVE MAINTENANCE IN ACCORDANCE WITH THE STATEMENT OF WORK FOR -THREE (3) GENERATORS: MTU Detroit,1500KW, Model1500RXC6DT2, SN 320312-1-3-0510, 320312-1-2-0410, AND 320312-1-1-0410

-EIGHTEEN (18) WAVEPRO WPF-08 Cat No. WSKD3P9XXXBBXXX BREAKERS

-FOUR (4) ENTELLIGUARD Cat No. GA32M1HEMXX4CLXL3Z62 BREAKERS

-EIGHTEEN (18) SPECTRA RMS BREAKERS

-SEVENTEEN (17) AUTOMATIC TRANSFER SWITCHES: 16 GE Cat No. Z20K4S1AB70XDE4XXS AND 1 Fire Pump ATS Cat No. FTA900-Al260B, SERIAL NO. 615988-01RE

-ONE (1) UNINTERRUPTIBLE POWER SUPPLY SG 150 Serial Number P0505-4710-B135P

-ONE (1) GE GENERATOR AND LOAD CONTROL SWITCHGEAR Serial Number 1585256

Contract Period: Option 3 POP Begin: 01-01-2025 POP End: 12-31-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

OPTION YEAR 3

Maintain GE Load Control Switchgear, PLC Programming, and breakers Perform UPS Maintenance Perform ATS Maintenance Maintain PMCS

Fuel Quality for Generators - These requirements include but are not limited to the following: two 25,000-gallon Fuel Tanks, three 450-gallon day tanks, and one Fuel Polishing system and all associated piping. 4 quarterly fuel quality samples for each primary and each day tank. 2 Semi Annual Fuel polishing for each of the primary and secondary day tanks.

PREVENTATIVE MAINTENANCE IN ACCORDANCE WITH THE STATEMENT OF WORK FOR -THREE (3) GENERATORS: MTU Detroit,1500KW, Model1500RXC6DT2, SN 320312-1-3-0510, 320312-1-2-0410, AND 320312-1-1-0410

-EIGHTEEN (18) WAVEPRO WPF-08 Cat No. WSKD3P9XXXBBXXX BREAKERS

-FOUR (4) ENTELLIGUARD Cat No. GA32M1HEMXX4CLXL3Z62 BREAKERS

-EIGHTEEN (18) SPECTRA RMS BREAKERS

-SEVENTEEN (17) AUTOMATIC TRANSFER SWITCHES: 16 GE Cat No. Z20K4S1AB70XDE4XXS AND 1 Fire Pump ATS Cat No. FTA900-Al260B, SERIAL NO. 615988-01RE

-ONE (1) UNINTERRUPTIBLE POWER SUPPLY SG 150 Serial Number P0505-4710-B135P

-ONE (1) GE GENERATOR AND LOAD CONTROL SWITCHGEAR Serial Number 1585256

Contract Period: Option 4 POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

OPTION YEAR 4

Maintain GE Load Control Switchgear, PLC Programming, and breakers Perform UPS Maintenance Perform ATS Maintenance Maintain PMCS

Fuel Quality for Generators - These requirements include but are not limited to the following: two 25,000-gallon Fuel Tanks, three 450-gallon day tanks, and one Fuel Polishing system and all associated piping. 4 quarterly fuel quality samples for each primary and each day tank. 2 Semi Annual Fuel polishing for each of the primary and secondary day tanks.

Page 1 of Page 1 of

SOW LEE COUNTY HEALTHCARE CENTER

GENERATOR MAINTENANCE AND REPAIR

INTRODUCTION:

A. This document contains information for the minimal submission and execution requirements for the maintenance specified in the Maintenance contract. The awarded contractor shall provide Maintenance and Repair services as outlined in this Scope of Work (SOW) document. Services shall be provided for the LEE COUNTY VA HEALTHCARE CENTER, located at 2489 Diplomat Parkway East Cape Coral FL. 33909

B. This document is for Generators, Fuel and Fuel Systems, Breakers, Switchgear, Power Monitoring Control System (PMCS), Uninterruptable Power Supply (UPS), and Automatic Transfer Switches (ATS) needed to support clinical operations at LCHCC.

C. This Scope of Work defines the work activities broken down with deliverables and timelines the contractor will be held responsible to perform. The contractor will be held responsible for performing each requirement in this document and its references, whether such requirements are addressed in the contractor’s proposal or considered by the contractor in calculating the proposed cost. The contractor’s failure to submit a price for a requirement in the SOW or to address such requirement in its proposal will not relieve the contractor of their obligation to perform such requirement, and the contractor will not be entitled to any additional compensation from the VA for such requirement.

D. The awarded contractor shall provide all necessary/required professional engineering services to include, but not limited to: Investigation / evaluation, services, tools, equipment, materials, labor, travel, expertise, supervision, testing, analysis, and specialty services to accomplish all items and requirements outlined in this SOW. The awarded contractor shall update As-Built Drawings, Specifications, Calculations, Cost Estimates, and all other necessary documentation for all disciplines as required for maintenance and repair of the Emergency Power System and all associated components of the system and utilities necessary for the system to operate as required by United States Department of Veterans Affairs Design Guide. The awarded contractor shall provide all materials, labor, tools, equipment, transportation, contractor quality control (CQC), supervision, project management, administrative support, and specialized expertise to perform the work stipulated in the SOW. Electrical and Mechanical (piping) installations performed shall comply with manufacturer’s recommendations and applicable NEMA, NEC, ANSI, ANSA, NFPA and VA standards. This shall apply to all items in Section 3.

E. A preliminary/pre-proposal site visit is strongly encouraged (coordinate with the Contracting Officer). All “As-Built” AutoCAD facility drawings pertaining to this project and historical documentation pertaining to this project will be made available to the awarded contractor after contract award. It is the awarded contractor’s responsibility to request any additional drawings not initially provided by the VA. The VA does not guarantee the accuracy of drawings and similar documents, the awarded contractor shall field verify all data provided regardless of source.

F. The preliminary phase of the contract consists of a site survey, user meetings with the LCHCC VA Stakeholders, and survey of the area within the CEP, switchgear, generator room, and associated rooms requiring maintenance. The site evaluation, programming, and layout phase shall include user meetings and/or a formal presentation if required. The planning development phase shall include a formal presentation, submission, safety plan and pre implementation review phase.

1. SCOPE OF WORK

Project Overview: The scope of this SOW is to perform general maintenance, repair, testing, and operation in accordance with the Manufacturers recommended guidelines and these specifications. Where conflicts exist the most stringent application will apply. Work shall be performed on the following systems and their associated equipment:

Three Generators:

MTU Detroit,1500KW, Model1500RXC6DT2, SN 320312-1-3-0510 Rm 2B197 MTU Detroit,1500KW, Model1500RXC6DT2, SN 320312-1-2-0410 Rm. 2B197 MTU Detroit,1500KW, Model1500RXC6DT2, SN 320312-1-1-0410 Rm. 2B197

43 EA GE BREAKERS:

04 EA ENTELLIGUARD Cat No. GA32M1HEMXX4CLXL3Z62 03 EA POWERBREAK II Cat No. SSD40G440 18 EA WAVEPRO WPF-08 Cat No. WSKD3P9XXXBBXXX

18 EA SPECTRA RMS

I UNIT GE Generator and Load Control Switchgear:

Serial Number 1585256

1 EA Uninterruptable Power Supply:

SG 150 Serial Number P0505-4710-B135P

17 Automatic Transfer Switches:

16 EA GE Cat No. Z20K4S1AB70XDE4XXS 1 Fire Pump ATS Cat No. FTA900-Al260B, SERIL NO. 615988-01RE

1 Power Management Control System (PMCS)

In addition to the associated equipment outlined by these specifications the Contractor shall be responsible for ensuring fuel quality for this contract. These requirements include but are not limited to the following: two 25,000-gallon Fuel Tanks, three 450-gallon day tanks, and one Fuel Polishing system and all associated piping. 4 quarterly fuel quality samples for each primary and each day tank. 2 Semi Annual Fuel polishing for each of the primary and secondary day tanks. Any damages resulting from poor fuel quality shall be the sole responsibility of the Contractor. Copies of fuel quality reports shall be presented to the COR within 24 hours of results. Copies of all other required logs shall be provided within a maximum seven calendar days from date of test. All other mandatory compliance requirements.

3. SPECIFICATIONS

A. Check engine cooling system and correct deficiencies as needed:

3. Add anti-freeze in coolant.

4. Check condition of fan and alternator belts.

5. Ensure adequate fresh air to engine and radiators.

6. Squeeze and check condition of hoses and connections.

7. Ensure function of coolant heater (if installed).

8. Change coolant (per manufacturers recommendations) at least annually.

9. Check engine cooling system and correct deficiencies:

B. Inspect engine lubricating system and correct deficiencies as needed:

1. Check lubricating oil level and ensure correct level.

2. Ensure crank case breather not restricted.

3. Check lubricating oil appearance.

4. The correct lubricating oil must be used when oil is changed or when the oil is added to manufacturer’s specified level on the dipstick.

5. Check operation of lubricating oil heater (if used).

6. Check for proper oil pressure.

7. Change oil (per manufacturer's recommendations). To be done at least annually.

C. Check engine electrical starting system and correct deficiencies as needed:

1. Ensure battery terminals are clean and connections tight.

2. Check for battery leaks.

3. Fill or replace battery fluids (manufacturer’s specifications) as necessary.

4. Ensure battery charging system is operating properly and batteries are charged.

5. Conductance test batteries.

6. Perform annual battery maintenance and repair requirements every October.

7. Perform Biennial battery charger maintenance and repair every two years beginning October 2022 ending with conclusion of contract.

8. Perform 6-year battery maintenance and repair requirements Oct 2024.

D. Inspect engine exhaust system and correct deficiencies as needed:

1. Check for and mitigate condensation in trap drain if necessary.

2. Check for and mitigate exhaust leaks.

3. Check to see if exhaust is restricted and repair.

4. Ensure all connections are tight.

E. Check entire fuel system and correct deficiencies:

1. Check fuel filter, change more frequently if necessary but at least annually.

2. Check for water in day tank and main tank. Remove water from tanks if any is found and quote repair.

3. Inspect all main fuel tank vents.

4. Test fuel at least quarterly and polish fuel at least semi-annually.

5. Check and maintain fuel polishing system. Replace additives as needed.

6. Maintain Day tank calibration.

7. Replace Faulty fuel injectors as needed per emergency.

F. Check governor and correct deficiencies:

1. Check all linkages and ball joint. Lubricate as required.

2. Check oil level and add as required.

3. Check for oil leakage.

4. Check engine safety controls and correct deficiencies:

5. Check operation of all engine alarms and safety shut-down devices (quarterly).

6. Check scavenger air system

7. Change air filter annually.

G. Maintain and repair GE generator load control switchgear and breakers as needed.

1. Change control batteries per manufacturer’s specifications. 1st year and every 3rd option year after.

2. Trouble shoot and repair PLC’s and associated switchgear to include programming as needed per emergency.

3. Perform triennial breaker testing 3rd option year.

A. Repair and retest any failed trip units as needed per emergency.

4. Maintain required compliance.

H. Perform Triennial Generator Load bank test. All three generators will run concurrently continuously for a minimum of 4 hours at required KW% of combined rated load.

1. Infrared scan all components.

2. Load bank as necessary to achieve rated load for all generators concurrently four consecutive hours for required KW load.

3. Load bank annually if compliance is not achieved or as needed.

4. Maintain required compliance.

I. Perform UPS maintenance and repair IAW Manufacturer’s and VHA guidelines as needed.

1. Monthly.

2. Annual in April.

3. Biennial October 2022.

4. 5-year capacitor and fan replacement April 2022

5. Replace 40 UPS batteries option year 4.

6. Maintain required compliance.

J. Perform ATS maintenance and repair at Manufacturer’s and VHA guidelines as needed.

1. Monthly.

2. Annually as required.

3. Annually infrared scan Gen switchgear, Gen breakers, ATS, 22 transformers and 143 panels.

4. Maintain required compliance.

K. Update, maintain, and repair the PMCS system as needed.

1. Virus scan at least annually.

2. Maintain back up files and update.

L. The Contractor will provide a separate quote only within 5 calendar days for any emergency generator issues not covered under this contract as needed. Providing a repair estimate does not obligate the VA to fund or use the proposal.

M. Immediately after each service, the Contractor shall report all findings in writing to the Engineering Technician.

N. As this contract calls for normal maintenance, repair, and replacement parts, any work beyond normal maintenance and repair must be approved by the Contracting Officer, Chief, Engineering Service, and the Engineering Technician. Contractor will provide a quote for any repair above normal maintenance and repair scope before any work is authorized. No work will be accomplished above normal maintenance and repair without prior approval by the Contracting Officer, Chief, Engineering Service, and the Engineering Technician.

O. Maintenance and repair shall be coordinated at least a week in advance by the Contractor with the Contracting Officer and Engineering Technician. A schedule shall be forwarded to the Contracting Officer and Engineering Technician. This schedule should list what equipment will be worked on ensuring no interference with normal operations of the Medical Center. Contractor will test run each diesel generator for thirty consecutive minutes with at least 30% total generator load on the first Friday of every month. When the first Friday of the month falls on a Holiday the test will slip to the following Friday as long as it is within the 40-day testing window requirement. The test will be from 4:30 A.M. to 6:30 A.M. The generator checks required under load condition can be accomplished at this time for convenience.

P. The mechanic performing maintenance and repair must be a certified diesel mechanic and a copy of the mechanic’s training and qualifications must be presented with the bid.

Q. The Contractor is responsible for all maintenance, repair, and inspection of the ATS, UPS system, generator load switchgear, and any of the other associated Emergency Electrical Systems including the generators. All work on the electrical distribution equipment must be performed by a Certified Journeyman Electrician and a copy of the personnel's training and qualifications must be presented with the bid.

R. The Contractor will be required to maintain VA generator run logs, Automatic Transfer Switch (ATS) operation logs, and UPS test logs for each subsequent testing. As well, all other reports such as Triennial testing reports will be required when due.

S. After completion of all maintenance and repair, the Contractor shall report to the Engineering Technician for invoice acceptance by signature for work completed according to specifications. This signed invoice will then be forwarded to the Contracting Officer.

T. The Contractor shall maintain continuous operational readiness of the entire emergency power system. This operational readiness shall include all compliance related record keeping. Copies of all compliance documentation shall be provided to the facilities Engineering Technician immediately following the completion of every maintenance, testing, and inspection action. Any compliance failure determined to be caused by the Contractors failure to maintain the afore mentioned systems or missed compliance dates may require the Contractor to provide Load Bank testing at no cost to the Government. Any equipment failure caused by the Contractor’s failure to perform, negligence of any duties, or failure to maintain required compliance outlined by this scope of work or manufacturer’s guidance may result in the Contractor being responsible for all repair costs.

U. In addition, the Contractor shall maintain all associated equipment and spaces in a like new and clean appearance. A minimum monthly dusting and mopping frequency or more as required is expected. Any signs of wear or rust shall be prepped and painted as they occur.

4. GENERAL REQUIREMENTS:

A. Operations: The contractor shall confine all operations on the government facility to authorized areas.

B. Execute work to interfere as little as possible with normal functions of LCHCC, including the operation of utility services, fire protection systems, and any existing equipment. The use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted unless approved by the COR. All work being performed in occupied areas of the LCHCC shall be performed after normal working hours (6:00 PM and completed by 6:00 AM M-F or over weekend).

C. INFORMATION TRANSMITTAL: Information requested in electronic form (digital, DVD, etc.) shall be in the following formats:

1. Drawings and details: AutoCAD 2013 or newer.

2. Written documents: Microsoft Word 2010 or newer.

3. Spread sheets, charts, graphs: Microsoft Excel 2010 or newer.

4. Reproductions of manufacturers specifications, print “mark-ups”, pictures, and similar items: Adobe Acrobat.

5. DVD’s will be “write protected” and clearly labeled with Project Number, Project Name, Date and Contents before submission to the VA.

5. Qualifications: The Contractor shall have a minimum of five (5) years of specialized experience as required by this Statement of Work (SOW).

1. COMPLIANCE WITH CODES AND STANDARDS:

A. Contractors shall be compliant with applicable standards and codes described in VA Program Guides included or referenced in the contract/task order as well as in compliance with all parts of the SOW. Contractor shall provide a written plan and quote for emergency repairs within 24 hours of an emergency generator problem. The VA may or may not choose to remedy the issue with this plan.

B. Contractor shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of work of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

6. Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

A. If fully vaccinated, shall show proof of vaccination NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

B. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

C. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

D. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

7. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

A. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

8. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

2. DEFINITIONS and CLARIFICATIONS:

A. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

B. Contracting Officer Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

C. Contractor: This term, as used herein, refers to the contractor under this contract or their subs.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components.