1- SF30 Amendment 36C24822Q0162 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

None

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) West Palm Beach VA Medical Center 7305 North Military Trail Palm Beach Gardens FL 33410-6400

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) West Palm Beach VA Medical Center 7305 North Military Trail Palm Beach Gardens FL 33410-6400

To all Offerors/Bidders

36C24822Q0162

06-23-2022

X

X X

06-25-2022 3:00 PM Eastern Time

The purpose of this Amendment is to Answer Questions that were Submitted by Contractors who have Interest In this Solicitation for Home Oxgyen Services.

Malcolm Davis Contracting Officer

VA-VHA-2019-8891VDD96

CONTINUATION PAGE

Question#1 The guaranteed minimum contract amount, including the base year and option years exercised, is $798,562.40 and the maximum contract amount, including the base year and any option years exercised, shall not exceed $3,992,812.00

Given the scope of the requirement of a 5-year period the value of $3,992,812.00 seems to fall significantly short of current market prices. Should the value be more like $7M or Higher? As a note- the value of $798,562.40 as a guaranteed minimum seems much higher that most VA home oxygen solicitations. Is this number actually lower?

Questions#1 Answer: These are estimated minimum and maximum limits, actual minimum and maximum limits will be determined upon award.

Question#2 CLINs 0008 and 0014 appear to refence the same item. HELiOS is a brand name for a portable liquid oxygen system (CLIN 0014). There are others, such as the Companion T. Is CLIN 0008 designed for generic portable liquid oxygen systems while CLIN 0014 is for the model specific HELiOS system?

Question#2 Answer: HELiOS is the preferred system

Question#3 CLIN 0012 has a couple of observations:

a. If maintenance is to be performed quarterly, shouldn’t the quantity be 880 (220 systems x 4 times/year)? Answer Yes, to 880.

b. I note in the statement of work there are both 5 liter and 10-liter oxygen concentrators mentioned. Which type of concentrator is this referring to (while very similar, each type has slight difference in the maintenance required)? Answer 5 liter and 10 liters.

Question#4 CLIN 0029 is somewhat tied to question 2.b above. The costs for 5-liter and 10-liter oxygen are different. Which type of concentrator is this CLIN referring to?

Question#4 Answer: Both 5-liter and 10-liter

Question#5 Answer section 16.0, you refer to getting security clearances from the Defense Security Service or the Office of Personnel Management. Why is this necessary? This contract does not require the contractor to access any VA-owned/operated networks or handle any classified (CONFIDENTIAL, SECRET, or TOP SECRET information. In order to remain accredited in the State of Florida, each employee of a company who has contact with patients must undergo a Level II background check by the Agency for Health Care Administration (better known by its acronym, AHCA) which includes a nation-wide criminal history check.

Question#5 Answer: After further review this requirement is no longer required for this solicitation.

Question#6 Since this bid is patterned from the recent Orlando Home Oxygen bid which closed last month, if a potential vendor has some past performance reviews as part of that bid, can the vendor include those as well (since quite literally they are less than a month old)?

Quesiton#6 Answer: Yes

Question#7 Does the Government intend to add a CLIN for emergency/after-hours/holiday deliveries? There are significant labor costs involved bringing a person in after hours (call back and overtime pay).

Question#7 Answer: No. the Government does not

Question#8 For section 5.0, the way “normal business hours” is defined as 8:00 AM to 8:00 PM seven days a week, 365 days per year. Would the Government consider changing this to something along the lines of “Normal business hours are from 8:00 AM to 8:00 PM Monday through Friday (Excluding Holidays). The contractor must maintain an on-call employee to cover requests for service within the 12-business hour time window with after-hours defined as 8:01 PM to 7:59 AM, all day on weekends, and all day on federal holidays.”? This would cover the intent of this paragraph better.

Question#8 Answer: No

Question#9 On page 15, section 6.d in the paragraph right above 6.e, please take a look at the county EOC participation requirement. The counties specified are not in West Palm Beach Catchment areas. As currently written, it states Orange, Brevard, and Volusia counties while the catchment area are Hendry, Glades, Indian River, Martin, Okeechobee, Palm Beach and St Lucie counties.

Question#9 Answer: The Contractor is responsible for Hendry, Glades, Indian River, Martin, Okeechobee, Palm Beach, St. Lucie. The other counties are not required.

Question#10 Would the government consider the format to notify the government of receipt of the service order to be a return encrypted email rather than a password protected Excel sheet? If not, what data points does the VA want included in the spreadsheet, so the contractor doesn’t inadvertently leave off a data collection point the VA wants.

Question#10 Answer: Yes, the Government will consider the format.

Question#11 Will the government add an “act of God” riser for this contract? When COVID hit and the quarantines started, supplies of medical equipment, in particular medical grade oxygen, increased dramatically in cost while decreasing in availability. There are lingering supply chain problems currently as a result.

Question#11 Answer: This is not a yes or no answer and needs to be discussed more during contract award.

36C24822Q0162- AMENDMENT DESCRIPTION# 0003

SUBJECT Answers to Questions (1 through 11)

SEE ATTACHED: 1- Amendment Description- 0003

SEE ATTACHED: 2- SF30 Amendment 36C24822Q0162- 0003

SEE ATTACHED: 3- Answers to Questions 1 to 11 - 0003