36C24822Q0081.docx

SUBJECT*

Preventive & Corrective Maintenance Chlorination Skids at VA Caribbean Healthcare System

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

POINT OF CONTACT*

Contract Specialist Baryan Sierra baryan.sierrapierluissi@va.gov

(787) 641-7582 Ext. 134983

PLACE OF PERFORMANCE

10 Casia St.

San Juan PR

ADDITIONAL INFORMATION

DESCRIPTION

INTRODUCTION

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8 San Juan, Puerto Rico is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for “Preventive & Corrective Maintenance Services for Chlorination Skids at Veterans Affairs (VA) Caribbean Healthcare Systems (VACHS) at San Juan, Puerto Rico. The intent of this notice is to identify interested sources and their respective socio-economic group.

Responses to this sources-sought notice/market research may be used to issue the requirement as set-aside for small businesses or procured through full and open competition. However, the primary purpose of this notice is to identify potential Service-Disable Veteran-Owned Small Business (SDVOSB) and/or Veteran-Owned Small Business (VOSB) companies that can fulfill this requirement.

PLACE OF PERFORMANCE: VA Caribbean Healthcare System at San Juan, Puerto Rico

DISCLAIMER

“This sources-sought is for informational purposes only. This is not a “Request for Quote (RFQ)” to be submitted. It does not constitute a solicitation and shall not be construed as a commitment by the government. Responses in any form are not quotes and the government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement. Any information submitted by respondents to this technical description is strictly voluntary. Responses will not be returned to the responder. Not responding to this notice does not preclude participation in any future solicitation, if any issued. If a solicitation is released, it will be synopsized through the Contract Opportunities webpage at https://beta.sam.gov/search?index=opp. It is the responsibility of potential offerors to monitor the Contract Opportunities website for additional information pertaining to this requirement.”

ELIGIBILITY

The applicable North American Industry Classification System (NAICS) code for this requirement is 221310, Water Supply and Irrigation Systems with a Small Business Size Standard of $30,000,000. The Product Service Code is H346.

Responses to this notice shall include company/individual name, a service capability statement, examples of similar performances which you have provided services to, DUNS number, address, point of contact. Contractors should provide their size status for the above references NAICS code. (i.e. small, large) and whether they are certified SDVOSB, VOSB, HUBZone, 8(a), and/or women-owned concern. Standard company brochures will not be considered enough response to this Source Sought.

CONTRACTOR’S QUALIFICATIONS AND REQUIREMENTS:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for “Preventive & Corrective Maintenance Services for Chlorination Skids at Veterans Affairs (VA) Caribbean Healthcare Systems (VACHS) at San Juan, Puerto Rico. The response shall consider the following:

1. Contractor must have a minimum of 10 years of experience in the water treatment Industry.

2. Contractor must provide a certified water treatment operator class 4 to provide services for the equipment listed in this PWS. The license shall be from the Commonwealth of Puerto Rico.

3. Contractor personnel shall be trained and certified in order to provide services for the following equipment:

4. The contractor personnel must possess the required Occupational Safety and Health Administration (OSHA) training and certifications to provide the requested services.

5. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services under the same or a related NAICS codes.

6. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services that are registered under the same or a related NAICS code with the Center for Veterans Enterprise (CVE); Provide the certification type (SDVOSB/VOSB), Federal Identification Number, and state of incorporation for each.

7. Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owner?

Yes ___No ___ If yes, please identify which companies are considering a Joint Venture and the ownership of each company.

8. If you have a contract with GSA, please provide the schedule and contract number.

9. What type of work has your company performed in the past in support of the same or similar requirement? What was the awarded amount?

10. What specific technical skills does your company possess which ensure capability to perform the tasks?

11. Vendors that do not have a presence in Puerto Rico shall provide a brief explanation indicating how they plan to carry out the recurring services. As a matter of clarification, the intent is not to limit the competion to Puerto Rico local vendors; rather is to ensure that VACHS receive the expected recurring services during the entire period of performance of the contract. Response shall consider:

a. Limitation on Subcontracting (LOS). Only applicable to the following socio-economic groups: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), HUBZone, and/or Women-Owned Small Business. Offerors will be required to submit a Limitation on Subcontracting (LOS) Certification during the solicitation phase, demonstrating compliance with 13 CFR 125.6. Awarded contractor shall not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated (within the same socio-economic group)

b. How recurrent services will be performed?

c. If you will be subcontracting, please indicate which company(ies) are you contemplating. In addition, if subcontracting, what percentage of the job will be performed by the subcontractor(s).

The estimated period of performance consists of 1 base year plus 4 (one-year) option periods.

The anticipated contract type is Firm-Fixed Price.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

Interested parties are requested to submit a capabilities statement, information requested and answers to all questions indicated. The deadline for response to this request is no later than October 25, 2021 at 10:00 AM, Puerto Rico local time. All responses under this Sources Sought Notice must be e-mailed to baryan.sierrapierluissi@va.gov.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

A.1 PERFORMANCE WORK STATEMENT

PREVENTIVE & CORRECTIVE MAINTENANCE SERVICES FOR CHLORINATION SKIDS AT VA CARIBBEAN HEALTHCARE SYSTEM

1.0 Introduction. This is a non-personal services contract to provide “Preventive & Corrective Maintenance Services for Chlorination Skids at Veterans Affairs (VA) Caribbean Healthcare Systems (VACHS). The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required service at VACHS as defined in this Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of this PWS.

1.1 Mission. The Facilities Management Service (FMS) provide, operate and maintain a "state of the art" facility service program in support of our Veterans Health Care System; carry out a program of education and development of personnel involved in the health care environment, promote environmental research and development of technologies in support of health care and provide these services in a cost effective, compassionate, humanitarian and ethical manner.

1.2 Background. The VA Caribbean Healthcare System provides services to a population of 150,000 Veterans in Puerto Rico and the U.S. Virgin Islands. In Fiscal Year (FY) 2008, the VA Caribbean Healthcare System registered 66,955 unique patients with 11,428 inpatients treated and provided 927,072 outpatient visits at all clinic areas in Puerto Rico and the U.S. Virgin Islands. The VACHS is located at 10 Casia St. San Juan, Puerto Rico.

1.3 Scope. The Contractor shall perform these requirements in accordance with this PWS, manufacturer's manual, local, state, and federal laws and regulations, and Veteran Affairs (VA) regulations. In the event of conflict between regulatory guidance, the most stringent requirement shall apply. The contractor shall provide Preventive & Corrective Maintenance Services for 8-system Chlorination Skids at VACHS. The chlorination skids are located throughout the VACHS facility.

SBT Basement Cold Water

SBT Penthouse Hot Water

Evel-80 Cold Water

5.3 GPH, 20 L/H, 145 PSI

5.3 GPH, 20 L/H, 145 PSI

2.0 General Requirements. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

2.1.1 Type of Contract. The Government will award a firm-fixed price contract.

2.1.2 Period of Performance. The period of performance for this effort will be a base year of 12 months and four (4) option periods of twelve (12) months each. Each option will be exercised at the government’s discretion. In addition, the resulting contract will have an additional option to extend the services for up to six (6) months at the government’s discretion.

2.1.3 Location and Hours of Work. The Contractor shall perform maintenance services at VACHS during the core hours of operation from 7:00 AM 4:00 PM Monday through Friday. The exceptions are Federal Holidays, Good Friday, and/or when the government facility is closed due to local or national emergencies, administrative closings, or similar federal government directed facility closings. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons.

2.1.4 Recognized Government Holidays. The Contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published United States Office of Personnel Management (OPM) calendar.

2.1.5 Medical Emergency Services. The Contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries. The contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. In case of emergency the Contractor shall immediately notify the Contracting Officer’s Representative. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

2.2 Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, submittals, timely identification of issues, and effective management of subcontractors, if any. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. Within the bounds of acquisition policy, the VACHS intends to work to find solutions that will be beneficial to both the Government and its Contractors.

2.3 Contract Administration and Management

2.3.1 Post Award Conference/Performance Evaluation Meetings. Post Award Conference / Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. Written minutes of such meetings will be recorded by the Contractor and signed by the Program/Project Manager and the contracting Officer (CO), or COR and distributed within five (5) workdays after the meeting.

2.3.2 Performance/Progress Meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the Quality Control (QC) system or procedures which may require corrective action by the Contractor. The Contractor Representative shall meet with the COR and/or CO as required. A mutual effort will be made to resolve all problems identified. The Contractor Representative and the COR shall sign the written minutes of these meetings.

2.3.3 Contract Administration. Notwithstanding the contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the government and the contractor.

2.3.3.1 Contracting Officer (CO). The CO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the CO. In the event the contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and solely at the risk of the contractor. All contract administration will be effected by the CO. Communications pertaining to contractual administrative matters shall be addressed to the CO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the CO authorizing such changes.

2.3.3.2 Contracting Officer's Representative (COR). In accordance with Veteran Affairs Acquisition Regulation (VAAR) Clause 852.270-1, Representatives of the Contracting Officers, the CO reserve the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation shall be furnished to the contractor.

2.3.4 Contractor Employees. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work specified herein. The contractor shall ensure the labor categories/occupation code as defined by the Department of Labor are aligned to those tasks delineated in this PWS. The contractor shall comply with the minimum rates established in the applicable wage determination for this service. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.3.4.1 Contractor Identification. All contract personnel shall be identified as a Contractor (i.e., badge, company logo, or uniform). All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.3.5 Key Personnel. The contractor shall provide a single point of contact to administer this contract. All key personnel shall have means of verbal and e-mail communication with the COR. Key personnel and alternates must be able to communicate fluently in English both verbally and in writing.

2.3.6 Personnel Qualification:

2.3.6.1 Contractor must have a minimum of 10 years of experience in the water treatment Industry.

2.3.6.2 Contractor must provide a certified water treatment operator class 4 to provide services for the equipment listed in this PWS. The license shall be from the Commonwealth of Puerto Rico.

2.3.6.3 Contractor personnel shall be trained and certified in order to provide services for the equipment listed in this PWS.

2.3.6.4 The contractor personnel must possess the required Occupational Safety and Health Administration (OSHA) training and certifications to provide the services requested in this PWS.

2.3.7 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractors employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The contractor shall remove, from the job site, any employee for reasons of misconduct or security. The contractor shall ensure employee conduct complies with 41 U.S.C. 423, Procurement Integrity. The contractor shall also ensure that no contractor employees conduct political related activities or events on VACHS facilities.

2.3.7.1 Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of VACHS facilities. The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain facilities’ access as required. The Contractor shall provide a current personnel roster listing all employees and the last four numbers of social security number for each to the COR by the 5th day of each month thereafter. Contractor access to the VA facilities will be exclusively for work in connection with this contract.

2.3.8 Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor's responsibility to assure compliance with this PWS and requirements referenced in this contract. Provisions provided in the PWS are not intended to relieve the Contractor of this responsibility.

2.4 Health and Safety. The contractor and its subcontractors, if any, shall comply with Public Law 91-596, Occupational Safety and Health Act (OSHA). In addition, the contractor shall comply with all other applicable federal, state, and local requirements for protecting the safety of the contractor's employees, building occupants and the environment. All applicable standards of the OSHA shall be followed when working in accordance with this project.

2.4.1 Occupants Safety. The contractor shall take all safety precautions and safety measurement necessary to protect the lives and health of occupants of the building and user of the equipment. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space. In addition, shall have in place and be responsible of enforcing it, a safety program/procedure, which shall be followed by their employees in the performance of their duties.

2.4.2 The Contractor shall adhere to all applicable Environmental Protection Agency (EPA), National Fire Protection Association (NFPA) Safety Codes, ANSI, Agency, and all other regulatory requirements. Among the applicable codes and regulations are:

a) VHA Directive 1061, Prevention of Health Care-Associated Legionella Disease and Scald Injury from Water Systems.

b) NSF/ANSI Standard 60-2020, Drinking Water Treatment - Chemicals - Health Effects

c) ANSI/ASHRAE Standard 188-2018, Legionellosis: Risk Management for Building Water Systems

d) ASHRAE Guideline 12-2020 -- Managing the Risk of Legionellosis Associated with Building Water Systems

2.4.3 In performance of this contract, the Contractor shall follow Veterans Affairs Central Office (VACO) Directive 7710, Occupational Safety and Health, for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VACHS smoking policy, which designates all space as non-smoking areas.

2.4.4 The Contractor is responsible to identify, provide and maintain all personal protective equipment (PPE) required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, universal precautions, etc.) required to perform the work. Training on required safety programs and the proper use of PPE's shall be provided, and documentation maintained by the contractor.

2.5 Injury or Accident Reporting. The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment.

2.5.1 As defined by OSHA, EPA, NFPA Life Safety Codes, ANSI, and all other regulatory requirements any incident of a major malfunction, accident or injury, a written report shall be submitted by the Contractor to VACHS within five (5) working days following the incident. The report shall state the cause, what, where and when and why the incident happened and the repairs and tests that were or are to be made to correct the cause of the incident.

2.6 Environmental Requirements.

2.6.1 Executive Order (EO) 13834, Efficient Federal Operations applies to this service. A copy of this EO can be found at https://www.federalregister.gov/documents/2018/05/22/2018-11101/efficient-federal-operations

2.6.2 Environmental Compliance. The Contractor shall comply with all federal, state, local and facility environmental laws, rules and plans.

2.6.3 The Contractor shall submit to the Contracting Officer, prior to the start of the contract, the Safety Data Sheets (SDS) for all potentially hazardous materials to be used under this requirement, and will not use, such materials which have not been cleared in advance with the VACHS. SDS for new chemicals shall be furnished concurrently with arrival of the chemical on site.

2.7 Physical Security. The Contractor shall protect existing buildings, facilities, utilities, and equipment during working period and will be responsible for any damages resulting from operation and/or execution of this contract. The Contractor shall conduct his operations to cause the least possible interference with normal operations of the government because the facilities will remain in operation during the entire maintenance period.

2.8 Liability and Responsibility for Damaged Property.

2.8.1 Damage to Government Property. The contractor shall be held responsible for cleaning up all spillage and/or leakage at no additional cost to the government. The contractor shall be held liable for damage or destruction of Government property (e.g. buildings, vehicles, sidewalks, fences, etc.) caused by the contractor, contractor personnel or representatives of the contractor in the performance of services on this contract. The contractor shall submit their damage report to the COR within 24 hours of damage and shall include the repairs and corrective action plan, as applicable. If the contractor fails to take the required corrective action, the government retains the right to exercise other rights or remedies available to the CO.

2.8.2 Damage to Privately-Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the contractor, contractor personnel or representatives of the contractor in the performance of services in this contract. The contractor shall take corrective action within 5 working days to repair damages or replace destroyed property. Contractor shall purchase and maintain at all times a general third-party liability insurance policy of not less than $500,000 per event coverage (See FAR Clause 52.228-5).

2.8.3 Damage Reports. The contractor shall submit a damage reports to the CO and designated representative within 24 hours of damage or destruction to government property or privately owned property caused by the contractor, contractor personnel or representatives of the contractor. The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the contractor to repair damages or replace destroyed property.

2.9 Fraud, waste, and abuse. The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the government observed during or in the performance of this contract. The contractor lines of communication are with the COR and the CO.

2.10 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.

2.10.1 Contractor employees who work in or travel to VHA locations must comply with the following:

2.10.1.1 Documentation requirements:

2.10.1.1.1 If fully vaccinated, shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2.10.1.1.2 If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

2.10.1.1.3 Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

2.10.1.1.4 Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2.10.2 Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

2.10.2.1 Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2.10.3 Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

2.10.4 All contractors’ employees and its representative, to include subcontractors, are required to wear surgical masks face covering during their time at the VACHS.

2.10.5 Vendors that are located outside of Puerto Rico must comply with the entry requirements established by the Government of Puerto Rico and by VACHS to access the hospital premises. Requirements may vary; therefore, the contractor shall comply with the stringent one.

2.11 Influenza vaccine.

2.11.1 “Flu Shot” is mandatory for all VHA employees and contractors as per VHA Directive 1192.0. Contractor shall provide a list of employees under contract performance with their vaccination compliance. This requirement is to be submitted annually. Employees and Contractors who are not vaccinated as per authorized exclusions on VHA Directive are to be documented as such and always required to wear healthcare face mask while on VHA premises.

2.12 Addition and/or removal of equipment and/or services. VA reserves the right to add and/or remove equipment within this contract. All changes, if any, will be made via a supplemental agreement to the contract.

3.0 Performance Requirements. The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 The contractor shall provide a complete electronic copy of the latest manufacturer’s service manuals for each of the equipment listed on paragraph 1.3 of this PWS. In addition, the contractor shall provide a maintenance plan (spreadsheet/table) with the manufacturer’s recommended preventive maintenance and frequencies and items listed under paragraph 3.2. In addition, the contractor shall provide a comprehensive Maintenance Plan within ten (10) calendar days after contract award.

3.2 The contractor shall provide full maintenance services, as per manufacturers’ recommendations, for the equipment listed on paragraph 1.3 of this PWS. Contractor shall provide all materials necessary to perform preventive and corrective maintenance, such as: Schedule-80 Valves, Schedule-80 pipe, tubbing, check valves (sch.80), tools, pallet jacks, spare part of skid system, transfer pumps, other. At a minimum, the service shall include the following:

3.2.1 Check tubing connections, gaskets and unions for leaks. Repair as necessary.

3.2.2 Check operational parameters and adjust as needed.

3.2.3 Check sampling filter media and replace as needed.

3.2.4 Check pump connectivity with controller and establish connection as needed.

3.2.5 Check pump operation and replace as needed.

3.2.6 Check brine tank salt level and add as necessary.

3.2.7 Check water softeners operation, regenerate resin as needed or replace as necessary.

3.2.8 Check Envirox Generator cassette and replace as necessary.

3.2.9 Check Sodium Chloride 25% level and refill as necessary.

3.2.10 Check Sodium Hypochlorite Solution and refill as necessary.

3.2.11 Check PH sensor and adjust or calibrate as necessary.

3.2.12 Check pressure gauges and replace as necessary.

3.2.13 Check secondary containment. Maintain secondary containment clean.

3.2.14 Check pressure regulator and replace as necessary.

3.2.15 Check Chlorine 𝑪𝒍𝟐 sensor and adjust or calibrate as necessary.

3.2.16 Fill in skid station.

3.2.17 Replacement of all expendables including filters and cartridges.

3.2.18 Feedwater chemistries that test and record pH, chlorine, hardness and conductivity.

3.2.19 Calibration of pH meter and chlorine meter.

3.2.20 Mechanical checks on all equipment and components.

3.2.21 Contractor shall receive, move, store all materials and system supplies.

3.3 Emergency Response. The Contractor shall maintain a roster of personnel responsible to respond to emergency repairs after normal operating hours. The on-call technician shall respond to notification of emergency from the COR within four (4) hours after notification (call-back). Contractor shall dispatch for onsite visits within 24 hours. The roster shall be provided within five (5) days after contract award.

3.4 Emergency Repairs. While conducting the Preventive Maintenance, the contractor may be tasked to carry out all repairs necessary to ensure the equipment remain fully mission capable. Repairs will be completed during a service period that is agreed upon by the Contractor, Contracting Officer and/or the COR.

3.5 Required Records. A copy of each service report with a checklist of all tasks performed including a list of parts/materials replaced, chemicals used, etc. shall be provided to the COR after the conclusion of each service call and/or scheduled visit. Contractor’s service personnel shall ensure that in the absence of the COR, the Plant Operator may sign the service manifest/order once the service is completed.

3.5.1 Provide monthly report with all findings and corrective actions as well as operational parameters, control limits, calibration result for pH and chlorine sensors, and report values respectively.

3.5.2 Recommendations for system improvement or efficiency.

3.5.3 Recommendations to remove from service whenever any equipment is not in safe operating conditions.

4.0 Performance Requirements Summary (PRS) Matrix.

4.1 The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The government expects the contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract, and the contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and or awards.

4.2 Method of Surveillance: The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL).

acceptable level Random inspection conducted by the COR Re-perform tasks within 3 working days at no additional costs to the Government

acceptable level Random inspection conducted by the COR Re-perform tasks within 3 working days at no additional costs to the Government

acceptable level

4.3 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract, IAW the PRS Matrix. The Government retains the right to inspect and test all services called for by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

4.3.1 Whenever the COR notifies the contractor of any deficiencies detected in the work performed, the contractor shall correct cited deficiencies within three (3) working days, or as otherwise authorized by the COR, after the notification in writing by the COR without affecting the regularly scheduled work.

4.4 Upon satisfactory completion by the Contractor and acceptance by the COR of the work completed by the contractor in accordance with this Performance Work Statement, payment will be approved. Failure to complete the work stated in this PWS may result in unfavorable Contractor Performance Assessment Reporting System (CPARS) ratings and/or deduction to be determined by the Contracting Officer.

4.5 Quality Control. The contractor shall maintain an effective Quality Control Program to ensure services are performed IAW this PWS. The purpose of this program is to identify, prevent, and ensure non-recurrence of defective services.

5.0 Deliverables

6.0 Related Documents

6.1 Definitions

CONTRACTING OFFICER (CO): A Contracting Officer is a government employee who has authority to enter into, administer, and or terminate contracts, as well as make related determinations and findings on behalf of the Government. (Note: The only individual who can legally bind the Government.)

CONTRACTING OFFICER’S REPRESENTATIVE (COR) - A representative from the requiring activity appointed by the Contracting Officer to perform surveillance and to act as liaison to the contractor

CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with it in the Performance Work Statement

DELIVERABLE: A tangible or intangible object produced as a result of the project that is intended to be delivered to a customer (either internal or external). Examples of a deliverable are a report, a document, a server upgrade, or any other building block of an overall project.

FISCAL YEAR: A period beginning in October 1 and ending September 30 of the consecutive calendar year. The fiscal year is designated by the calendar year in which it ends.

GOVERNMENT FURNISHED PROPERTY (GFP): All equipment, goods and land possessed by the government and subsequently delivered or otherwise made available to the Contractor.

INSPECTION. Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements

MATERIAL. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

MINOR DISCREPANCIES. Problems identified during maintenance checks that do not require significant time or significant materials to correct, such as loose wires or belts, hoses, clamps, coolant additives and other minor adjustments.

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA): A non-profit organization that is concerned with the public safety and protection of the people and properties. The fire protection pamphlets published by the NFPA are accepted by the Federal Government and considered as directive in nature for this contract.

NON-PERSONAL SERVICES. The personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): Government agency part of the US Department of Labor with the primary responsibility for administrating the Occupational Safety and Health act of 1970. This act has the purpose of preservation of human resource.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

PROPERTY. All tangible property, both real and personal.

QUALITY ASSURANCE (QA): A procedure or set of procedures taken by the Government to ensure that services acquired under government contracts conform to the contract’s quality and quality requirements.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A plan specifying the surveillance methodology used by the COR for surveillance of the contractor’s performance.

QUALITY CONTROL (QC): Task performed by the contractor to ensure excellence of the organization’s output.

REPAIR. The correction of a malfunction or non-conformance that cannot be accomplished without significant time and/or material, as determined by the COR.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

6.2 Acronyms

6.3 Applicable Directives and Publications

The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

29 CFR, Part 1910 Occupational Safety and Health Standards

40 CFR Part 302 Protection of Environment, Designation, Reportable Quantities and Notification

ANSI/ASHRAE Standard Legionellosis: Risk Management for Building Water 188-2018 Systems

ASHRAE Guideline 12-2020 Managing the Risk of Legionellosis Associated with Building Water Systems

EO 13834 Efficient Federal Operations

Federal Standard #313 Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities

FIPS PUB 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

HSPD 12 Homeland Security Presidential Directive 12 Policy for a Common Identification Standard for Federal Employees and Contractor

NSF/ANSI Standard 60-2020 Drinking Water Treatment - Chemicals - Health Effects

OMB M-05-24 Office of Management and Budget (OMB) Guidance Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors

VACO Directive 7710 Occupational Safety and Health

VHA Directive 1061 Prevention of Health Care-Associated Legionella Disease and Scald Injury from Water Systems.

Technical Exhibit (TE) 1

Historical Data

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