36C24821R0150.docx

36C24821R0150

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24821R0150 X 06-15-2021 673-20-104 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Attn: Stacy Figlinski 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 Stacy Figlinski Stacy.Figlinski@va.gov No award will be made until appropriated funds are available.

Project Location: James A Haley Medical Center, Tampa, FL

Magnitude of this construction project is between $500,000.00 and $1,000,000.00. NAICS - 236220 Commercial and Institutional Building Construction; Size Standard of $39.5M; Service Code: Y1DA.

Project Title: Incorporate/Integrate Double-Ended Switchgear for Building 38, Project No. 673-20-104 Project Description: Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of titlled contract. The project includes designing and constructing for the Building 38 Switchgear.

Project is located at the James A. Haley Medical Center, 13000 Bruce B. Downs Blvd, Tampa, FL 33612

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR Part 36.3. One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13 A refers to Phase I proposals.

This requirement is set-aside for Vendor Information Portal(VIP) certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB) Vendor verification for SDVOSB can be found here at https://www.vetbiz.va.gov/

WPB VAMC is a smoke free facility. Contractors, in order to enter the WPB VAMC campus you must have picture ID. All contractors are required to wear a face covering (covering nose and mouth per CDC guidelines) while on property. All contractors will be screened at the entrance of the property. A series of questions will be asked and temperature taken.

While working on the Medical Center Property (both inside and outside the Medical Center) the contractor will be responsible to wear a face covering at all times. PPE is not provided.

AT THE TIME OF PROPOSAL SUBMISSION, interested contractors MUST be actively registered in the following databases.

System for Award Management: https://www.sam.gov Vet Biz: https://www.vetbiz.gov

X X 52.211-10 X 1 Electronic

2:00 PM

EDT

07-15-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa

FL

33637 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971 Stacy Figlinski

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide all labor, materials, tools and equipment, and design-build services necessary to incorporate into the existing Building 38 Electrical Switchgear a new Secondary Substation Transformer, Main Switchboard and Tie Breaker. The project is located at the James A Haley Medical Clinic.

Page 1 of Page 1 of

REQUEST FOR PROPOSAL

SOLICITATION NO. 36C24821R0150

ISSUE DATE: June 15, 2021 PHASE I PROPOSAL DUE DATE: July 15, 2021 @ 2PM (EST)

PROJECT NUMBER: 673-20-104

PROJECT TITLE: Design Build – Incorporate/Integrate Double Ended Switchgear for Building 38

LOCATION: Tampa VAMC

PROJECT SUMMARY: Provide all labor, materials, tools and equipment, and design-build services necessary to incorporate into the existing Building 38 Electrical Switchgear a new Secondary Substation Transformer, Main Switchboard and Tie Breaker. The project is located at the James A Haley Medical Clinic.

PURPOSE: This project will provide design-build services to have an automated PLC controlled distribution system, which will integrate a Double Ended Switchgear for Building 38 Main-Tie Switchgear.

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs Network Contracting Office (NCO) 8 Construction Team 2 8875 Hidden River Pkwy. Suite 560, Room Tampa, FL 33637

Point of Contact: Stacy Figlinski, Contract Specialist Email: Stacy.Figlinski@va.gov Phone: 813-972-2000 ext 2434

PART I – GENERAL INFORMATION

1. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

2. DEFINITIONS

a. Design-Build (D/B) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) as identified in your basic contract, for both design and construction services for a specific project.

b. Contracting Officer Representative (COR): The COR responsible for administering contracts under the immediate direction of the Contracting Officer.

c. Design Build Contract: This term, as used herein, refers to the Contract to perform the design and construction of the project.

d. Contractor: This term, as used herein, refers to the contractor under this contract or the D/B team.

e. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the D/B team, also referred to as D/B/AE.

3. MAGNITUDE OF CONSTRUCTION: Between $500,000.00 and $1,000,000.00.

4. Site Visit: An organized site visit is scheduled for Phase I. Participants are to meet at 1:00 PM, June 17, 2021, at Building 42 Elevator Lobby, 2702 E 131st Avenue, Tampa, FL 33612. Please notify the Contracting Officer via e-mail of your firm’s intent on coming to the site visit by 12:00 PM, June 16, 2021. The Government requests that parties be limited to prime representative and estimator.

5. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

6. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted by the prime contractor, through email to the Point of Contact listed above. No telephone RFIs will be accepted. The cutoff for submission of RFIs for Phase I is June 24, 2021 @ 2:00 PM (EST). Phase I RFI’s should address Phase I evaluation factors only, if Phase II questions are asked, they will be deferred until Phase II. Responses will be provided in a Question & Answer format as an amendment to this . Do not send RFIs via the vendor portal-this is not an acceptable method and will not be responded to by the Contract Specialist. All questions must be submitted by email to the Contracting Officer, Stacy.Figlinski@va.gov.

7. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the TOPR. No hard copies will be made available to proposing contractors.

8. SDVOSB Verification – The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

9. LIMITATIONS ON SUBCONTRACTING (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

10. FUNDS: Funding is NOT currently available for this acquisition. No contract award will be made until appropriated funds are made available.

11. BONDS (Reference Contract Clause FAR 52.228-15 for further information on applicability): A payment and performance bond shall be provided. The penal sum shall be one-hundred percent (100%) of order price. Bonds and other payment protection shall be provided within 10 calendar days of award of the Contract. Notice to Proceed will not be issued until the Contractor provides sufficient bonding to cover the work being performed.

12. OFFER GUARANTEE (BID BOND) (SUBMIT WITH YOUR PRICE PROPOSAL): Per FAR Clause 52.228- 1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

13. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is General Decision FL20210208 05/07/2020. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are always available at: http://www.wdol.gov/.

14. CONTRACT PERFORMANCE PERIOD: 180 calendar days after receipt of written Notice to Proceed performed in concurrent or sequential phases as indicated or required.

15. Work Element No. 1 (Design Build Effort Required): Contractor shall develop project design documentation including drawings, specifications, design analysis etc. representative of 30% and 95%, completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

PART II – PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. This addresses both the Phase One and Phase Two proposal requirements. Do not submit the pricing information requested in Phase II with the Phase I proposal.

2. The Phase I proposals will be evaluated to determine which offerors will be invited to submit Phase II technical and price proposals.

3. A maximum of five (5) most highly rated Phase I proposals will be invited to submit a Phase II proposal.

4. Prospective vendors shall provide their proposal in any of the following formats: .pdf, .docx, or .doc to the issuing office address identified above. The proposal shall be provided via email to Stacy.Figlinski@va.gov. The technical proposal shall address each of the evaluation criteria.

a. During Phase II, the price proposal shall be provided as a separate file from the technical proposal. The price proposal shall include a copy of the vendor VETBIZ registration information, a copy of the vendor SAM.GOV registration information, and a price sheet with pricing on the statement of items. While there is no page limit to the price proposal, it shall also be on 8 ½” x 11” pages, when printed. The statement of items shall be filled out in its entirety.

5. Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

PHASE I

1. GENERAL INFORMATION:

a. Cover Page with Solicitation Number, Project Title

b. Signed offer/Acknowledgement of Amendments

c. Copy of current vetBiz.gov SDVOSB certification

2. TECHNICAL PROPOSAL REQUIREMENTS

a. Factor I – Experience and Capability

Prime Contractor/Key Subcontractor Example Projects Demonstrating Experience and Capability

The offeror is required to submit examples of same/similar work performing demolition design, constructing, and renovating a facility similar to this project in a hospital environment. Demonstrating plumbing/welding/electrical/trade coordination work as critical activities for each of the following two (2) areas. These areas identify the prime’s and/or key subcontractor’s experience and capability to successfully complete the example project.

(1) Provide two example projects demonstrating the offeror’s project management experience and capability as a prime contractor on a construction project of similar type and scope;

(2) Provide two example projects demonstrating similar construction capability of the firm (prime or subcontractor) that will be performing the largest construction effort;

The four different example projects to be submitted are to demonstrate a firm’s experience and capability and must be relevant to the work that the firm will be performing under the prospective contract. At least one of the example projects shall provide evidence demonstrating the experience and capability of the lead Architect-Engineer firm (prime or subcontractor) that will be designing the project; The A/E services shall include the services of a registered Architect or Engineer with a minimum of three (3) projects designing a similar structure to that required under this prospective contract within a hospital environment. The Design/Build contractor shall submit examples to sustain this experience with the initial proposal.

The offeror should explain how the work performed by the proposed firm in the example project(s) is relevant to the proposed acquisition.

Relevant is defined as work that is the same or similar to this project. Also, the ability to coordinate construction with the existing structures and architectural aesthetics. Projects including replacement/renovation/new construction. Relevant projects shall have been completed within the last seven years from the issuance date of this , or that are currently ongoing at least 50% construction progress complete.

The information provided will be used to evaluate the relevancy and depth of each Offeror’s experience. Offerors are responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement. The more relevant the experience, the more credit will be given.

Offeror experience shall be submitted using the attached Experience Information Sheet. Experience Information Sheet must be filled out in its entirety.

In this context, “Offeror or Offeror’s” refers to the proposed prime contractor, and all proposed major subcontractor(s).

Signed Letters of Commitment from any key subcontractors (to include directed subcontractor) for all work to be performed under this contract. Signed letters are not included in the page count restrictions.

If more than four (4) projects are submitted, only the first four (4) will be evaluated. If the project is older than 7 years, it may be considered less relevant.

The Government may contact point(s) of contact to verify project information on the Experience Information Sheets.

Formatting and Other Restrictions The submission is limited to 15, 8-1/2” x 11” pages in total when printed.

b. Factor II – Organization and Management Plan

Provide information that describes the offeror’s organization including the Prime Contractor, Design Firm(s) and Key Subcontractors.

Organization: The offeror is required to submit a narrative that describes what/how the Prime Contractor, Design Firm, Subcontractors will be utilized, their roles and responsibilities and any contractual arrangements that have been established. Include a simple organizational chart outlining the proposed contractor’s organization. Any subcontractor with a portion of work valued at $100,000.00 dollars or greater shall be identified with the contractor team narrative and organizational chart. In addition to identifying the subcontractor an overall estimated value of the work shall be listed along with their primary work activities for this project. Offeror shall submit resumes for their proposed project manager and site supervisors. The resumes should demonstrate experience and qualifications commensurate with managing and executing a $500,000.00 to $1,000,000.00 contract.

Formatting and Other Restrictions The submission does not have a page limitation.

c. Factor III – Past Performance

The Government will survey PPIRS (Past Performance Information Retrieval System) for two completed contracts for each prime contractor. In the event multiple rated contracts exist in PPIRS which meet the defined “relevant” and “recent” and “magnitude” the most recent will be used. The contracting officer’s knowledge or that of the technical team may be used in past performance evaluations.

Offerors without relevant PPIRS records can provide references for their past performance. Offerors shall use included questionnaire titled “Past Performance Questionnaire” for this purpose.

PHASE II

a. Factor IV – Schedule

The offeror is required to submit a proposed progress schedule in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process including:

(1) Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).

(2) Construction Period: Mobilization; Demolition method and sequencing; Excavation; Structure Completion; Exterior finishing; Procurement and installation of equipment; Provisions for overtime or shift work; Timing of relocation of existing equipment; Site utilities, roadway realignment; and temporary rerouted medical center vehicular and pedestrian routes, Tests and final inspection.

(3) General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities.

(4) The Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

(5) The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated on the submitted schedule.

Formatting and Other Restrictions The submission does not have a page limitation.

b. Factor V – Technical Approach

The offeror shall submit a narrative description of how they intend to approach the scope of the work. The description shall include a written narrative of the planned phasing so that the facility remains operational while the construction is occurring. The narrative will also detail how the contractor intends to prepare the site, complete construction and return the site to original condition. Narrative shall explain how the project will be accomplished to ensure minimal interruptions with daily hospital operations and patient care.

Formatting and Other Restrictions The submission for each contractor is limited to a total of seven, (7) 8-1/2” x 11” pages.

VI. Price Proposal

The Government will evaluate price based on the total price. Contractor is to complete the attached Project Price Breakdown. Total price consists of the basic requirement.

The price proposal shall show direct and indirect project price break down. The price breakdown shall reflect the Base proposed items detailed separately using at a minimum the following cost elements:

(1) Labor (Direct & Indirect),

(2) Materials, Material Markups, Materials overhead,

(3) Equipment

(4) Subcontractor Cost

(5) Travel

(6) Other Direct Costs

(7) Overhead expenses

(8) Indirect Cost

(9) General & Administrative (G&A) expenses

(10) Profit

3. AWARD

a. The Government will evaluate proposals submitted in response to this solicitation, which meet the requirements in accordance with the factors listed above.

b. This procurement will be a single award on a best value basis resulting from this solicitation to the responsible offeror:

(1) The six (6) factors, Experience and Capability; Organization and Management Plan; Past Performance; Schedule, Technical Solution and Price. Factors one (1) through five (5) are equal in importance and when combined are approximately equal to price.

(2) Award may be made without discussions, except for minor clarifications.

Statement of Work Incorporate/Integrate Double-Ended Switchgear for Building 38 Project 673-20-104

I. INTRODUCTION

This project is to provide design-build services to incorporate into [the existing Building 38 Electrical Switchgear] a new Secondary Substation Transformer, Main Switchboard, and Tiebreaker. Project deliverable is to have an Automated PLC controlled distribution system, which will integrate A Double-Ended Switchgear for Building 38 Main-Tie Switchgear.

II. PLACE OF PERFORMANCE

James A Haley VA Medical Center – 13000 Bruce B. Downs Blvd, Tampa, FL 33612 Background This project will provide redundancy in the supply of electricity to the building 38 substation on an additional normal circuit so that in the event of a failure of one of the two circuits, the AC will not be lost, thereby preventing the evacuation of portions of the building 38. There was a loss of power to this area in 2019 that resulted in a large emergency generator having to be rented to supply power so that this area could remain in operation.

III. SCOPE OF WORK

Requirements:

· Furnish all necessary professional services, equipment, labor materials, supervision, tools, testing, and specialty services to perform design-build services for Project 6743-20-104, Incorporate / Integrate Double-Ended Switchgear for Building 38 at the James A. Haley VA Hospital, located at 13000 Bruce B. Downs Boulevard, Tampa, Florida, 33612. The work includes, but is not limited to site investigation, designing, and preparing drawings, phase planning, specifications, cost estimates, construction period services, and general construction for all disciplines.

· The design development (DD) (preliminary drawings) design phases will take the design to 30% completion. It does not include editing of specifications.

· The contract document (working drawing) design phases will include 95% and 100% review stages. If the documents do not meet all of the requirements of each submission, then the portions of the documents that are not acceptable by the VA according to the design standards and criteria must be updated by the A/E prior to moving on to the next scheduled submission.

· The VA will provide requested As-Built drawings (in either AutoCAD, PDF, or JPG form) on a CD-ROM to the A/E for design purposes. The A/E is encouraged to review all drawings with the assigned VA representative COR to verify what existing drawings are available. The A/E shall coordinate with the VA representative COR prior to viewing the drawings located at the VA and shall not remove any documents from the files.

· The existing drawings on file at the VA may not be 100% accurate and may not exactly reflect the current conditions of the James A. Haley VA Hospital. It is the responsibility of the A/E to review the existing drawings and verify the existing conditions.

· Design Services shall review the existing field conditions and perform a survey of Building #38 to verify the existing conditions. The A/E shall evaluate this building to determine if utilities or any other objects will need to be relocated or addressed in the design. The A/E shall also review the As–Built drawings and the site drawings for Building 38.

· New work includes, but is not limited to designing and preparing drawings, phasing planning, specifications, cost estimates for all disciplines, and general construction to incorporate into the existing Building 38 Electrical Infrastructure. The A/E will be required to attend phase meetings at 30%, 95% and 100% to discuss progress with the VA staff. The A/E will be required to take meeting minutes and distribute to the VA for approval and as documentation of what was covered in the meeting.

· The Contractor will utilize a value engineering approach to ensure this project remains within budget.

· Design Services shall conduct a site survey of the project area to ensure that the design is feasible and without any major obstacles. Available as–built drawings and related other project drawings are available to the A/E, but field verification by the A/E must be completed to verify existing site conditions and to collect data as required for design development work to successful completion of design and construction documents.

· The project demolition work may include structural, architectural, plumbing, mechanical and electrical demolition to clear space for the new systems. The minor demolition of existing landscaping and other items shall be included in this project. Provide for the demolition of unused controls, control wiring, and electrical of the Building 38 Electrical Room. Remove and dispose of all abandoned pipe. All penetrations, and/or damage created by removal of the aforementioned components shall be repaired and returned to original condition prior to project completion.

· The electrical systems need to be evaluated and updated to meet the latest Design Criteria. The A/E must evaluate the electrical systems serving the design scope area to provide modifications and extensions to the existing electrical systems. All panels shall be metered before any planned connection to insure available capacity. This required metering will be the responsibility of the A/E firm to complete. This design shall evaluate existing As–Built drawings and all ongoing electrical upgrade projects during the design process. Provide design, procurement, and installation for the incorporation of a new unit substation/transformer for the 38-1NSWA Switchgear lineup to create a new double-ended Switchgear a with an automated tie breaker. Extend the existing supply feeders from the medium voltage switch N2 to the new unit substation 38-1NSWB. Integrate existing unit substation 38-1NSWA and the new 38-1NSWB with electronically operable low voltage breakers for PLC controlled alternate feeder selection (ATS).

· Contractor shall provide the necessary personnel and equipment to meet or exceed required service. Contractor shall have the following responsibilities:

· Provide licensed and trained personnel to perform the project in the State of Florida.

· Provide all supervision, labor and materials to complete all requirements described in this SOW.

· Contractor shall obtain all necessary licenses and permits required to perform this work required by this SOW, with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour Construction Outreach Training or General Industry Outreach Training.

· Contractor shall take all precautions necessary to protect persons and property from injury and/or damage during performance of this contract.

· Contractor shall be responsible for any injury to their employees as well as for any damages to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

· Contractor shall insure that all areas where equipment is serviced under this contract are left in a clean, neat and orderly condition.

· Contractors shall have technical training and evident track records of working experience in Maintenance and Testing of Roofing and related components in healthcare, industrial, educational, or commercial facilities for a minimum of five (5) years.

· Contractors shall possess and utilize all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform all work safely, effectively, and timely. Tools, equipment, and PPE shall comply with OSHA Standard 29 CFR 1910, (Subpart I), and NFPA 70E. Prior to initiating work, the Contractor shall provide documentation demonstrating that all instruments, test equipment, tools, and PPE possess current calibration and safety inspections. Dated calibration and safety inspection labels shall be visible on all equipment as applicable

· Arrange and pay for all proper disposal of waste and debris.

· Maintain project schedule agreed upon in the purchase order documents.

· Provide all OSHA site safety for each employee during work.

· Contractor employees shall have background checks completed.

· D/B Team and Contractor are responsible for all proper electrical coordination efforts in the involved circuit to ensure that distribution settings are updated to reflect the new arrangement and will perform selectively in adverse conditions.

· D/B Team and Contractor will ensure that Arc Flash Calculations are performed, and informative placards are installed on all electrical equipment that is installed or affected by the addition of new equipment. These informative placards shall contain all the information required by the latest NFPA 70E publication.

IV. PROJECT DESCRIPTION/GENERAL INFORMATION

Hours of Operation and Scheduling:

1. Work may be accomplished as scheduled in advanced, 24 hours a day, 7 days per week.

2. Schedule all work Monday through Friday, 7AM to 4PM with COR, Paul Guerra at (813) 970-7406

CONFIRMATION OF WORK

· All service to be confirmed and approved by the COR Paul Guerra

COMPLIANCE

· The contractor shall be fully responsible for compliance with all VA, local, state, and Federal occupational safety laws, rules, and regulations.

· The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients.

· The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working procedures.

· All work for the duration of the contract shall be performed by certified trained technicians.

CONTRACTOR EMPLOYEES

· Contractor personnel shall present a neat appearance and be easily recognized as contract employees. Example: wearing steel toe boots and safety glasses ID badges and or name tags.

CONTRACTOR EMPLOYEE IDENTIFICATION

· All contractor employees must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all employees with a contractor identification (ID) badge at the contractor’s expense prior to performing work under this contract. Contractor employees are always required to display this badge when performing services under this contract.

· Employees released from service by the contractor must have their badge collected by the contractor. All badges must contain an expiration date and photograph of the employee.

· All contractor employees must also be required to wear VA issued badges and must always display these badges while in the performance of this contract and/or as instructed by the COR.

· The contractor supervisor must ensure that all contractor employees display their VA issued badges.

· The contractor supervisor must be responsible for managing all VA issued badges provided to contractor employees and immediately collect these badges from employees no longer working on the contract.

CONTRACTOR EMPLOYEE CONDUCT

· The contractor is completely responsible for all actions and conduct of their employees. Contractor employees must be well-groomed and neat in appearance.

· Contract employees must be professional in attire and must not wear any offensive clothing.

· Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises.

· Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

CONTRACTOR RESPONSIBILITY

· The contractor shall obtain all necessary licenses and/or permits as required to perform this work.

· He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

· He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Florida.

· Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

UNSCHEDULED REPAIRS AND EMERGENCY SERVICE:

· Contractor shall provide a telephone number for repair services assistance. Contractor shall notify the COR immediately if the telephone number is changed.

· Contractor shall respond to emergency repair calls with their installation/warranty by phone normally within two (2) hours but no more than four (4) hours. Contractor shall provide an on-site response time of no more than four (4) hours or next business day if call is made after 1:00 p.m. and be required to repair the equipment and place it back in service within twenty-four (24) hours after notification by telephone call (unless another specified time is agreed to by the COR placing the service call request). Response time is defined as time contractor is first notified until the time vendor arrives on station. Failure to meet the required on-site response or repair time shall allow the Government an option to contact a third-party vendor to provide services. Costs for services provided by a third party shall be billed against the Contractor.

CONTRACT AWARD MEETING:

· The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a Kickoff Meeting or advised the contractor that a kick off meeting is waived.

PERIOD OF PERFORMANCE:

· This shall be a firm-fixed price contract. Warranty period for the painting and repair will be provided as part of the original contract documents for the project.

CHANGES TO THE STATEMENT OF WORK(SOW):

· Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder with all other products of the project. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

VA INFORMATION CUSTODIAL LANGUAGE:

· Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

· If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

· A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

· All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

SECURITY INCIDENT INVESTIGATION:

· The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

· To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

· With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

· In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH:

· Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency.

· The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

SECURITY CONTROLS COMPLIANCE TESTING:

· On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

TRAINING:

· All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

· Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems.

· The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

· Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

· The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required for this SOW.

· All Contractor, Pharmaceutical Company Representative (PCR), and Healthcare Industry Representatives (HIR) will coordinate with Contracting Officer…