36C24821Q1236.docx

36C24821Q1236

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

675-21-3-6340-0121 36C24821Q1236 08-11-2021 Rohan McKenzie 407-646-4272 08-27-2021

3:00PM

EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827 X X Y 561720 $19.5 Million N/A X Department of Veterans Affairs Orlando VA Healthcare System Multiple Locations 13800 Veterans Way Orlando FL 32827 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

a. COVID-19 Terminal, and High Touch Cleaning Services

b. Refer to Section E.2 52.212-1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS prior to requesting for information and submitting your quotation.

c. Period of Performance: Date of award up to six (6) months.

See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Person administering contract for the Contractor

Address

City-State-Zip

Phone Number

Fax Number

Email Address

DUNS #

Federal Tax I.D. #

b. GOVERNMENT: Contracting Officer, 36C248, Rohan McKenzie Network Contracting Office 8 (NCO8) Department of Veterans Affairs Orlando VA Healthcare Systems 13800 Veterans Way Orlando, FL 32827-7403

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Office (FSC) PO Box 149971 Austin, TX 78714-9971 A

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

6. CONTRACT ADMINISTRATION: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

Orlando VA Medical Center (OVAMC), 13800 Veterans Way, Orlando, FL 32827

0001AA

High Touch Cleaning: The Contractor shall perform this type of cleaning IAW the Performance Work Statement (PWS).

PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 213,000 sq. ft."

POP Begin:

POP End:

0001AB

COVID-Terminal Cleaning: The Contractor shall provide prescribed cleaning and disinfection procedures established by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA) and IAW the Performance Work Statement (PWS).

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 213,000 sq. ft."

0.00

Lake Baldwin VA Medical Center, 5201 Raymond St., Orlando, FL 32803

0002AA

High Touch Cleaning: The Contractor shall perform this type of cleaning IAW the Performance Work Statement (PWS).

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 25,000 sq. ft."

0002AB

COVID-Terminal Cleaning: The Contractor shall provide prescribed cleaning and disinfection procedures established by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA) and IAW the Performance Work Statement.

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 25,000 sq. ft."

0.00

Tavares VA Community Based Outpatient Clinic (CBOC), 1390 E. Burleigh Blvd., Tavares, FL 32778

0003AA

High Touch Cleaning: The Contractor shall perform this type of cleaning IAW the Performance Work Statement (PWS).

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0003AB

COVID-Terminal Cleaning: The Contractor shall provide prescribed cleaning and disinfection procedures established by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA) and IAW the Performance Work Statement.

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

Kissimmee VA CBOC, 2285 N. Central Avenue, Kissimmee, FL 34741

0004AA

High Touch Cleaning: The Contractor shall perform this type of cleaning IAW the Performance Work Statement (PWS).

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 3,500 sq. ft."

0004AB

COVID-Terminal Cleaning: The Contractor shall provide prescribed cleaning and disinfection procedures established by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA) and IAW the Performance Work Statement.

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 3,500 sq. ft."

0.00

Clermont VA CBOC, 805 Oakley Seaver Dr., Clermont, FL 34711

0005AA

High Touch Cleaning: The Contractor shall perform this type of cleaning IAW the Performance Work Statement (PWS).

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0005AB

COVID-Terminal Cleaning: The Contractor shall provide prescribed cleaning and disinfection procedures established by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA) and IAW the Performance Work Statement.

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0.00

Deltona VA CBOC, 1200 Deltona Blvd., Deltona, FL 32725

0006AA

High Touch Cleaning: The Contractor shall perform this type of cleaning IAW the Performance Work Statement (PWS).

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0006AB

COVID-Terminal Cleaning: The Contractor shall provide prescribed cleaning and disinfection procedures established by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA) and IAW the Performance Work Statement.

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0.00

Palm Bay VA OPC, 5200 Babcock Street, Suite 101, Palm Bay, FL 32905

0007AA

High Touch Cleaning: The Contractor shall perform this type of cleaning IAW the Performance Work Statement (PWS).

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0007AB

COVID-Terminal Cleaning: The Contractor shall provide prescribed cleaning and disinfection procedures established by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA) and IAW the Performance Work Statement.

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0.00

Westside Pavilion VA Clinic (UMHS Annex), 1821 Business Park Blvd., Daytona Beach, FL. 32114

0008AA

High Touch Cleaning: The Contractor shall perform this type of cleaning IAW the Performance Work Statement (PWS).

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0008AB

COVID-Terminal Cleaning: The Contractor shall provide prescribed cleaning and disinfection procedures established by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA) and IAW the Performance Work Statement.

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0.00

Psychosocial Rehabilitation & Recovery Center (PRRC), 3731 S. Clyde Morris Blvd., Port Orange, FL 32129

0009AA

High Touch Cleaning: The Contractor shall perform this type of cleaning IAW the Performance Work Statement (PWS).

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

0009AB

COVID-Terminal Cleaning: The Contractor shall provide prescribed cleaning and disinfection procedures established by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA) and IAW the Performance Work Statement.

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial "Estimated Occupiable Cleaning Space per Month is 5,000 sq. ft."

B.3 PERFORMANCE WORK STATEMENT

Orlando VA Healthcare System 13800 Veterans Way Orlando, FL 32827

1.0 PURPOSE

This is a nonpersonal service contract to provide high touch and terminal cleaning for the Orlando Veterans Affairs Healthcare System (OVAHCS). The Contractor shall provide all personnel, equipment, supplies, material, transportation, and supervision to perform the services herein, except as specified as Government Furnished Property/Equipment (GFP/GFE). The Government will not exercise any supervision or control over the Contractor’s personnel performing the services. Contractor’s personnel shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.0 BACKGROUND

The OVAHCS has a bona fide need for continued cleaning and disinfection services for procedures prescribed by the Center for Disease Control (CDC) and Prevention for Healthcare facilities, the Environmental Protection Agency (EPA) and the Occupational Safety and Health Administration (OSHA).

3.0 TYPE of CONTRACT

The Government will award a firm-fixed price performance-based contract.

4.0 PERIOD of PERFORMANCE

The period of performance is from date of award up to six (6) months.

5.0 PLACE of PERFORMANCE

a. Table 1 Orlando VA Medical Center 13800 Veterans Way Orlando, FL 32827 (Total Estimated Sq. ft.: 1.2 Million) Lake Baldwin VA Medical Center 5201 Raymond Street Orlando, FL 32803 (Total Estimated Sq. ft.: 390,355)

Tavares VA Community Based Outpatient Clinic 1390 East Burleigh Boulevard Tavares, FL 32778 (Total Estimated Sq. ft.: 10,000) Kissimmee VA Community Based Outpatient Clinic 2285 N. Central Ave.

Kissimmee, FL 34741 (Total Estimated Sq. ft.: 4,500)

Clermont VA Community Based Outpatient Clinic 805 Oakley Seaver Drive Clermont, FL 34711 (Total Estimated Sq. ft.: 5,645) Deltona VA Community Based Outpatient Clinic 1200 Deltona Boulevard Deltona, FL 32725 (Total Estimated Sq. ft.: 10,000)

Palm Bay VA Outpatient Clinic 5200 Babcock Street, Suite 101 Palm Bay, FL 32905 (Total Estimated Sq. ft.:8,500) Westside Pavilion VA Clinic (UMHS Annex) 1821 Business Park Blvd Daytona Beach, FL. 32114 (Total Estimated Sq. ft.:12,064)

Psychosocial Rehabilitation & Recovery Center (PRRC) 3731 S. Clyde Morris Blvd Port Orange, FL 32129 (Total Estimated Sq. ft.: 7,774)

6.0 HOURS of OPERATIONAS

a. The hours of operation for each location is listed in table 2 below. Contractor shall perform all required services for the locations and hours listed in table 2.

b. Table 2

Orlando VA Medical Center

Lake Baldwin VA Medical Center

Kissimmee VA Community Based Outpatient Clinic

Clermont VA Community Based Outpatient Clinic

Palm Bay VA Outpatient Clinic

Westside Pavilion VA Clinic (UMHS Annex)

Psychosocial Rehabilitation & Recovery Center (PRRC)

7.0 SERVICE HOURS

a. Contractor shall perform services herein between the hours and days provided in table 2 above. Alternate scheduling will be considered if the COR approves in advance. The Contractor may request occasional weekend hours during the course of this contract to complete work that was not able to be performed during the week. Weekend work, if it becomes necessary, shall be schedule with the approval of the COR in advance, and shall be kept at an absolute minimum. Duties that disturb the work force, such as vacuuming, dusting, and interior window cleaning shall be completed after normal working hours.

b. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort. Prior to commencing services herein, the Contractor shall provide a proposed work schedule to the COR describing how services will be accomplished.

8.0 FEDERAL HOLIDAYS

a. The contractor shall not perform services on federal holidays, or when the government facility closes due to local or national emergencies, administrative closings, or similar government directed facility closings. government shutdowns occur when the government refuses passage of key bills, resulting in the cession of some or all operations by the government. If Veterans Affairs (VA) is affected by a government shutdown during the period of performance, the contractor shall not provide services or submit claims against the government during and after the shutdown. The following Federal Holidays are observed by the government.

b. Table 3

9.0 DEFINITIONS

a. As Required. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.

b. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

c. Contracting Officer (CO). A person with the authority to enter into, administers, and/or terminates contracts and makes related findings. The Contracting Officer is the only individual who has the authority to contractually bind the government. The Contracting Officer may designate a government employee to act as his authorized technical representative.

d. Contracting Officer Representative (COR). The person has been designated as the authorized technical representative of the Contracting Officer acting within the limits of his/her authority. This individual shall not be authorized to award, agree to, or sign any contract or modification thereto, or in any way to obligate the payment of money by the government. The COR advises the Contracting Officer on matters relating to this contract, verifies completion of the work, certifies invoices related to completed work, and ensures compliance with all provisions of the contract.

e. Corrective Action. Action taken by the Contractor to correct a deficiency and identify the cause(s) of the deficiency.

f. Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

g. Daily. Services performed once each calendar day, Monday through Friday, not to include holidays unless otherwise noted.

h. Facility. An establishment, structure, or assembly of units of equipment designated for a specific function.

i. High Touch Cleaning: The process to remove bacterial contamination from environmental surfaces and equipment surfaces where patients receive care in order to prevent the transmission of the microorganism from patient to patient, from patients to healthcare workers, and from patients to visitors.

j. Nonpersonal Service Contract. A contract under which the personnel rendering the services are not subject, either by the contractor’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees.

k. Personal Protective Equipment (PPE). Equipment worn to minimize exposure to hazards that cause serious workplace injuries and illnesses.

l. Response Time. Response time is defined as the time allowed to the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate tools, equipment, and materials ready to perform the work required. Response times are designated in the appropriate technical Sections.

m. Space. A space is an area to receive janitorial services which may or may not be considered a room by common definition. Examples of spaces are definable sections of hallways, stairs, lobbies, offices, exam rooms, and entrances.

n. Terminal Cleaning. Terminal cleaning is the process to remove bacterial contamination from environmental surfaces and equipment surfaces where patients receive care in order to prevent the transmission of the microorganism from patient to patient, from patients to healthcare workers, and from patients to visitors.

o. Weekly. Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

p. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

10.0 SCOPE of WORK

a. The Contractor shall provide a clean and sanitary work environment for Veterans, Clinicians and Staff by removing organic and inorganic matter, blood, salts, and visible soils which interfere with microbial inactivation. Disinfect to destroy pathogenic and other microorganisms by physical or chemical means.

b. The contractor shall use EPA-registered disinfectant which appear on the EPA List-N: Disinfectants for use against SARS-CoV-2 (COVID-19) or meet the criteria for use against SARS-CoV-2 (COVID-19) to destroy pathogenic and other microorganisms by physical or chemical means. The main objective is to present a clean and tidy space that includes halls, rest rooms, offices, work areas, entrance ways, lobbies, and storage areas. In addition, the contractor shall provide Day Porters for service calls and emergencies, Monday through Friday.

c. The Contractor's work and responsibility shall include all job planning, scheduling, administration, inspection, and management necessary to accomplish specified tasks herein. Included in these functions, will be a full range of management and quality-control.

11.0 TASKS

a. High Touch Cleaning:

i. Contractor shall clean surfaces that is frequently touch with hands, which therefore become easily contaminated with microorganisms and in contact by others on their hands.

ii. Contractor shall accomplish all administrative tasks necessary to assure performance, including, but not limited to, preparation and distribution of work schedules, emergency recall rosters, and facility defects reports.

iii. All cleaning disinfectant (germicide) shall be approved by the COR prior to use/application. Contractor shall submit copy of the Safety Data Sheets of all cleaning agents within 5 calendar days after the effective date of the contract award.

iv. Low Dusting / Cleaning all furniture, partitions, equipment, grills, ledges, sills, hand railings shall be dusted. Dusting shall be performed with a damp cloth or other approved means as to inhibit dust particles from becoming airborne. Walls, doors, and partitions shall be wiped clean. Glass in doors and/or partitions shall be cleaned with approved glass cleaner.

v. Kitchen/Break Rooms. Clean sink arears, counter tops using suitable ecofriendly cleaners. Surfaces shall be free of grime, soap scum, mold, and smudges.

vi. Furniture. All chair cushions, (including wheelchairs), tabletops, and counter tops shall be cleaned with an all-purpose cleaner/degreaser. These surfaces shall be clean and free from spots, stains, and residues.

vii. Sink. The sink shall be cleaned with detergent or scouring powder using sponge or cloth. All film, spots, stains, and other residue shall be removed. Fixtures shall be cleaned using a metal polish or cleaner. Metal parts shall be cleaned and bright.

viii. Clean Drinking Fountains. All chrome or bright work fittings and stainless-steel surfaces shall be wiped clean with a damp cloth. Metal polish or abrasive substances shall not be used on water outlet or spigot. Wipe adjacent surfaces clean with a damp cloth. Fountains shall have no streaks, film, or spots and shall be kept clean and bright. Vented area on drinking fountains shall be kept free of dust collection.

ix. Windows/Window Blinds/Window Area Cleaning. Interior office windows and all other glass areas shall be cleaned with an environmentally safe glass cleaner. All windows/window area shall be streak, film, spot, and stain free. Where windows have a protective film or a tinted film; special cleaning solutions shall be used that do not harm the window film. Open and dust both sides of all window blinds.

x. The Contractor shall provide Day Porter services during the service hours. The response time for the day porter to respond to emergency clean-up is ten (10) minutes or less. Daily performance requirements for these services include the following:

xi. Contractor shall perform high touch cleaning in common and public areas every two hours during service hours. Specific items for high touch cleaning are listed in table 4 below.

xii. Table 4.

HIGH TOUCH CLEANING

TASK/ FREQUENCY

b. Terminal Cleaning:

i. Contractor shall perform terminal cleaning on a, “as needed basis” scheduled by the COR.

ii. Contractor’s response time after receiving the call from the COR to provide terminal cleaning is one (1) hour. Any response time longer than an hour must be coordinated with the COR.

iii. Terminal Cleaning services personnel shall use Environmental Protection Agency (EPA)-approved, hospital-grade cleaning and disinfectant products. All horizontal surfaces and other surfaces in the room that may have become contaminated must be cleaned and disinfected. All terminal cleaning supplies are to be provided by the Contractor

iv. Terminal Cleaning services personnel shall receive infection control training and education on patient room cleaning and disinfecting protocols, and they must use all barrier precautions (such as masks, gloves and gowns) when cleaning in rooms or units where surfaces may be contaminated with infectious microorganisms. All infection control training will be coordinated with the VA infection control staff and will be completed within 30 calendar days after the effective date of contract award.

v. Terminal cleaning procedures of infected rooms shall include but not limited to the following steps:

· Following patient discharge, VA personnel will clean and disinfect clinical equipment, relocate the equipment to the door of the room for removal to central supply or to the sterile processing department. Only VA Personnel will move clinical equipment.

· In rooms, Contractor shall damp wipe all high-touch points dispatch areas including cabinets, workstations and inner drawer, phone and cradle, armchairs, door and cabinet handles, lights witches, remove linen, remove trash, and clean windows.

· In restrooms, Contractor shall start with the highest surface and clean the toilet last; clean the sink and counter area, including sink fixtures, and if there is a shower, the support bars and shower fixtures and surfaces. All toilet supplies and janitorial materials shall meet or exceed OSHA, FDA, and Consumer Products safety standards.

· Privacy curtains shall be removed by the Contractor, placed in a plastic bag in the room and double bagged into a laundry bag with the assistance of another member standing at the door outside the room. Curtains in the exam rooms and procedure areas shall be laundered when visibly soiled. Contractor shall clean window curtains, ceiling, and walls.

· Following the terminal cleaning of a patient room, gloves should be removed so as to avoid touching the outside of the gloves. Hands should be washed with an antimicrobial soap and water or an alcohol rub applied to the hands prior to donning a new set of gloves.

vi. Table 5.

TERMINAL CLEANING

High Dust

Remove Trash

Remove Curtain

Damp Wipe Room with VA Approved disinfectant

Damp Mop Walls (Including Restroom Walls) with VA Approved disinfectant

Damp Wipe Restroom with VA Approved disinfectant

Damp Wipe Room -Clean High Touch Points with VA Approved Sporicidal

Damp Wipe Restroom - Clean High Touch Points with VA Approved Sporicidal

Dust Mop

Damp Mop

Inspect

12.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT (GFP/GFE))

a. Services: None

b. Supplies: Toilet Paper, Paper Towels, Liquid Soap, Personal Hygiene

c. Commodities: Keys to Supply Closet

d. Government Telephones: None

e. Supply Closets: Only at designated facilities. (COR will provide list of facilities)

f. Utilities: The government will provide the Contractor the option of using utilities for use only in connection with this contract. Contractor shall be directly responsible for instructing employees in utility conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which shall include, but not be limited to the following:

i. Lights shall be turned out in non-occupied space/area when work is finished.

ii. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor employees.

iii. Water faucets shall be turned off when not in use.

g. Storage Space: Materials, supplies, and equipment used in performance of this contract shall be stored properly at the end of each workday at an area designated by the COR.

i. The government will furnish, without cost to the Contractor, a designated space(s) for the storage of equipment and supplies. The Contractor shall maintain storage space to the same standards as similar areas occupied by OVAHCS.

ii. All boxes shall be on pallets and supplies shall be on shelves in organized fashion. Sinks shall be scoured daily after use, and all buckets shall be emptied and cleaned daily.

iii. Closet floor shall be swept daily and mopped weekly. Mops and brooms if used shall be cleaned and left in an upright position (mop/broom heads up). The Contractor shall vacate such building space and leave the premises in the condition in which received, with fair wear and tear expected by contract completion.

iv. The Contractor shall return areas under this contract to their original condition, to include painting, refinishing, or replacement, if necessary. OVAHCS will consider normal wear and when assessing government property for replacement cost. The use of government furnished property/equipment/information or utilities for other than carrying out the duties of this contract are prohibited. Facilities and all GFP will be provided in "as is" condition, no alternations are to be made to GFP.

h. Keys to Supply Closet: The contractor’s supervisor is issued a key to each facility that has a designated closet and is responsible for the safe keeping of the keys. The contractor shall immediately notify the COR and the Administrative Officer if the key has become misplaced or lost.

13.0 CONTRACTOR’s PERSONNEL

a. Contractor personnel shall wear a standard custodial type uniform which is easily recognizable and clearly distinguish them as the “Contractor.” Uniforms shall present a neat, distinctive appearance; shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer. Appropriate footwear shall be worn to cover the entire foot for safety purposes.

b. Contractor shall provide a written list to the COR of all persons performing services within 5 calendar days after the effective date of the contract award. The written list shall contain the names of all on-site personnel, job assignment, and qualifications, licenses, and certifications. The Contractor shall be responsible for continually updating the list of on-site Contractor personnel when substitutions are made, and when employees are terminated (for reasons of illness, or any other cause).

c. Contractor shall provide a supervisor during the performance of this contract and who has the authority to act for the Contractor. The Contractor or his supervisor shall be available by phone to accept reworks, one-time cleaning requests, and always maintain liaison with the COR that work is in progress. The Contractor shall provide the Contracting Officer the name(s) of the responsible supervisor authorized to act on behalf of the Contractor within 5 calendar days after the effective date of the contract award. This person shall be available to meet with the COR within 90 minutes during normal work hours and within four (4) hours if outside normal work hours. The supervisor must be able to read, write, speak, and understand English.

d. Any personnel the contractor substitutes shall have the ability and qualifications to complete daily tasks and shall complete the appropriate background checks. The contractor shall notify the COR in writing and submit a copy of the new personnel OSHA training certificate.

e. Food, snacks, or drinks products shall not be consumed except during specified break periods in appropriate designated break areas only.

f. The Contractor shall adhere to the VHA smoke-free campus policy.

g. The Contractor’s personnel are required to have physical examination prior to work on this contract. An approved CDC face mask shall be worn by all Contractor’s personnel at all locations. The Contractor’s personnel shall not be assigned to this contract if not in good physical health or pose a risk to patients. Contractor’s personnel who acquires a communicable illness shall not perform service under the contract and shall be free of illness before returning to work. The Contractor will inform the COR, if their employee was at risk of exposing Veterans, visitors or VHA employees to a communicable disease.

h. The Contractor will obtain appropriate background checks. Online questionnaire must be completed and scheduled for review prior to staff arriving at a VA location. Fingerprinting will be required to complete the background check but will not need completed prior to commencing work.

i. Contractor will be required to obtain a Non-PIV badge from OVAHCS. The Non-PIV badge is good for no more than 180 cumulative days onsite at any facility. If, Contractors are expected to perform on-site more than 180 cumulative number of days, the Contractor will be required to obtain a PIV badge without network access. Contractor personnel released from service by the Contractor shall have their badge collected by the Contractor and turned over to the COR. It is the responsibility of the Contractor and the COR to renew current personnel badges before expiration. It is the responsibility of the COR to track the number of days the Contractor is performing and collect the PIV badges at the end of the Contractor’s term.

14.0 SAFETY/SECURITY REQUIREMENTS:

a. Occupational Safety and Health Administration (OSHA) training certificate, documented hepatitis B for all personnel performing tasks on site shall be presented to the COR within 10 calendar days after contract award.

b. OSHA has identified the minimum worker safety standards and related training that are required by respective State Laws and that are applicable to all employees. All Contractors providing service at OVAHCS facilities shall follow these established Code of Regulations “General Industry Safety Orders, Section 3203 Title 8 “Illness and Injury Prevention Program.” Exception: Employers having fewer than 10 employees shall be permitted to communicate to and instruct orally in general safe work practices with specific instructions with respect to hazards unique to the employees’ job assignments, as compliance with subsection (a) (3), Section 5193 Title 8. “Blood Borne Pathogens” and Section 5194 Title 8. “Hazard Communication”.

c. Contractor’s personnel Non-PIV badge shall be issued prior to performing work under this contract. The Contractor’s on-site supervisor shall ensure that all Contractor personnel wear their badge during duty hours.

d. The Contractor shall take safety precautions necessary to protect the lives and health of all staff, patients, and visitors. The Contractor shall continually exercise all reasonable and prudent efforts to ensure the security of OVAHCS contents.

e. Occupation Exposure to Blood Borne Pathogens, 29 CFR Part 1910.1030, states “employers shall make available the Hepatitis B vaccine and vaccination series to all employees who have occupational exposure, and post-exposure evaluation and follow-up to all employees who have had an exposure incident. Under the terms of this contract and within 10 calendar days after contract award, the Contractor shall either provide, at no expense to the Government, the required documented vaccination defined herein for each personnel working on site or have a letter of declination on file with the Contractor.

f. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the end of each workday/night, government facilities, equipment, and materials shall be secured.

g. The Contractor shall also be responsible for adhering to all requirements under the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to contractor employees during performance of their daily duties. The Contractor shall obtain a signed “Confidentiality Certificate” from each employee prior to allowing them to start work under this contract. The contractor shall keep a copy of confidentiality certificate on site for inspection purposes.

h. Contractor shall display appropriate warning signs in all areas where housekeeping operations may cause traffic obstruction or personnel hazard. The Contractor shall comply with applicable federal, state, local, facility safety, and fire regulations codes. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract.

i. The Contractor shall immediately correct any fire and safety deficiencies caused by contractor personnel and report deficiencies to the COR. If the Contractor fails or refuses to take corrective actions, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default of the contract.

j. Maintain Safety Data Sheets (SDS) logbook on all chemicals provided for cleaning and disinfecting. The SDS logbook shall always be kept up to date in accordance with OSHA regulations.

k. Contractor shall provide lost and found items to the VA Police Office on site as soon as possible and notify their immediate supervisor on articles found

l. The Contractor shall comply with all VA security requirements. Upon request, the Contractor shall submit to VA security the name and address of employees hired for work on this contract and shall complete questionnaires and other forms required by the OVAHCS security office. Neither the Contractor nor any of its employees shall disclose or disseminate any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations. Disclosure of information relating to the services hereunder to-any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under his control in connection with work under this contract, may subject the Contractor, his agents or employees to criminal liability under Federal Law. All inquiries, comments or complaints arising from any matter observed, experienced or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information will be directed to the Contracting Officer.

15.0 DELIVERABLES

a. Table 6.

11.0 a. iii.

Submit copy of the Safety Data Sheets of all cleaning agents

11.0 b. iv.

Infection Control training

13.0 b.

List of Contractor’s Personnel providing services.

13.0. c.

Name of supervisor authorized to act on behalf of the Contractor.

14.0 a.

Occupational Safety and Health Administration (OSHA) training certificate, documented hepatitis B for all personnel performing tasks on site.

14.0. e.

Provide, at no expense to the Government, the required documented vaccination defined herein for each personnel working on site or have a letter of declination on file with the Contractor.

15.0 PERFORMANCE REQUIREMENT SUMMARY (PRS)

a. The PRS is a performance indicator that is used to measure the acceptable quality levels that must be met, who is responsible for each measurement, and how these measures will define the success of our program. The below PRS will be measured accordingly:

b. Table 7.

Satisfactory CPARS

Negative CPARS

Negative CPARS

Satisfactory CPARS

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71,…