36C24821Q0230 Amend 0001.docx

36C24821Q0230 Amendment 0001

Questions Received with Answers

1. Please confirm that the building can be “leased” rather than “owned” by the contractor so long as the contractor has control of the space and building. The requirement is for the building to be owned by the contractor.

1. Will the Government define which “holidays” should be considered for this contract? Yes.

1. Page 7 number two (2) states “Technical Ability Section shall include a technical performance plan and proof of insurance and bonding.”

2. What level and/or type of bonding is the Government requesting? No bonding is required.

2. Bonding for warehouses is typically reserved for customs clearances, is the contractor expected to be completing any customs clearances? No customs.

2. What is the value of equipment that will be stored in the facility for insurance purposes? $1 Million.

1. Page 9 section 2.7: States that the contractor is responsible for relocating VA supplies from the current location to contractors facility. Attachment A shows items to be moved.

3. Are these items palletized at this time or held as individual items? Yes. The WPBVAMC will palletize them at the Medical Center.

3. How many pallets are there? Is that 27 pallets a week, or 27 pallets a day? This was an estimate of pallets per day.

3. What support if any will be provided by the current equipment holder? None. They will have to have their own support. None in staff or equipment.

3. Are we expected to go get the supplies ourselves, package/palletized them and move them or upon arrival will the equipment be at the loading dock ready for transport? No. The WPBVAMC will have them ready to be moved from the Medical Center only. The contractor is responsible to pick up and bring back.

3. How much time do we have to move this equipment (recommend 30 days)? Is not equipment to be moved only supplies.

1. Page 9 section 2.8 and 2.9:

4. States contractor must have capability to receive and process an average of 27 pallets from Monday through Friday. Please confirm that this is 27 for the week and not 27 per day for a total of 135 pallets/week. It can be 27 per day. It is from the VA to your site and back to the VA. This will be as required. Could be daily or weekly based on need.

4. Please confirm that the 9 pallets referenced in 2.9.1 for delivery (potential/day) are not included in the 27 pallets referenced in section 2.8 meaning in a given week we could be maneuvering 27 receiving pallets and 45 delivery pallets for a total of roughly 72 pallets/week. Yes.

4. States that no government equipment will be provided at Government facility. Will the contractor be able to leave equipment (hand truck) on the Government site (7305 N. Military Trail, West Palm Beach, FL) for daily use in loading and unloading the truck? Yes.

4. Are pallets being picked up be ready for shipment or will the contractor be expected to package them at the VA site? The WPBVAMC will prepare the pallets.

4. Sub paragraph 2.12, the USG states, “Contractor shall provide an electronic mechanism to request all medical/surgical supplies/equipment for usage at VA West Palm Beach.” Does this mechanism need to be internet based? No. The WPBVAMC will control the inventory gets received in.

1. Page 11 section 2.16:

5. States contractor “shall provide….for an average of 70 pallets for 3 high with expansion capabilities of up to a maximum of 210 pallets.” Please confirm that the 70 pallets 3 high (210 pallets) is the low side and that expansion may be up to 210 pallets 3 high for a total of 630 pallets. Yes

5. How quickly would the contractor need to be able to expand to 210 pallets? Would the contractor have time add extra shelving needed (2-3 weeks notice) or is it expected that the contractor has the full room from the start of the contract? The contractor should have the shelving ready upon initiation of the contract.

5. Sub paragraph 2.12, the USG states, “Contractor shall provide an electronic mechanism to request all medical/surgical supplies/equipment for usage at VA West Palm Beach.” Does this mechanism need to be internet based? No. WPBVAMC controls the inventory that gets received in.

5. Sub paragraph 2.16, the USG states, “Contractor shall provide complete warehouse management services for an average of 70 pallets for 3 high with expansion capabilities up to a maximum of 210 pallets. A standard pallet is 40x48 inches, with a maximum height of 7 feet (approximately 86.5 cubic feet per pallet).” What square footage does the USG believe would be sufficient for the volume of the warehouse? 7K sq/FT

1. Can the Government confirm that the contractor will be dealing primarily with pallets of equipment? Is there an expectation for when a pallet arrives to completely break down the pallet, store the equipment on shelves and then build new pallets based on requirements from the VA? As an example, will the VA order 5 boxes of masks, 10 boxes of medical gowns, 5 cases of face shields and then the contractor will pull that stock and build a pallet with that equipment or will they take the entire pallets of what is in stock? Is not equipment is supplies.

1. How long does Vendor have after receipt of order (ARO) to be ready for the first shipment from the VA? On day one? After 30 days? Could be day one again it is as needed.

1. Please confirm that this is NOT an SCA Wage Determination contract. Its not a SCA Wage Determination contract but SCA Wage Determination need to be followed.

1. Is this a current contract with an incumbent or a new requirement? New Requirement

1. RFQ Page 3 states that the offeror shall include a completed copy of the provision at FAR 52.212-3 (Representation and Certifications). Please confirm that this is required even if the company is registered in SAM as on Page 7 in number 4 states “if not completed in SAM”. Your company needs to be registered in SAM. No further documentation is needed.

1. Is the contractor required to provide a past performance volume? Yes, if applicable.

1. Is the contractor required to have past performance in warehouse operations? Yes, if applicable.

1. Will the company receive lower marks in the evaluation for not having warehouse specific past performance? It depends what relevant past performance the company has.

1. Will a new company with no past performance be considered? Yes. You will be given a neutral rating for past performance.

1. On the RFQ/Synopsis Solicitation for the warehouse and PPE Services it states SDVOSBC is that meant to be SDVOSB set-aside? If not is there another type of business that this RFQ is sought after? It’s a SDVOSB set-aside.

1. On the RFQ/ Synopsis 36C24821Q0230 the requirement is for five (5) references for same or similar work. Can we use subcontractor Past Performance? Please submit any relevant past performance. Please submit the LOS complying with 13 C.F.R. 125.6.

1. Is it possible to extend this two (2) weeks so we may properly obtain better pricing on services and secure labor with less risk? The closing of the RFQ is May 10, 2021 @ 4:00 PM EST.

1. Is the relocation of the identified supplies at the WPB VA facility to be included in the overall pricing for year one and does that include return of a similar level of items if the contract is not renewed after year one? Yes. This is a Base One Year contract with the option for four more option periods of one year each. If a contractor is performing satisfactorily and the requirement is needed, it is likely that the option periods will be exercised.

1. Do you have the example of VA IFCAP numbers we have our own tracking system that uses NSN type numbers in our Athens warehouse. The WPBVAMC has a tracking system but VA IFCAP numbers are not made available at this time, but supplies are listed in the PWS.