36C24820Q1137_1.docx

Attachment C - Clauses 36C24820Q1137

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice W065

EQUIPMENT: HOSPITAL BED RENTAL

33744 36C24820Q1137 09-11-2020

2:00 PM

EASTERN TIME, NEW YORK, USA

N 532490 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744 Contracting Officer Janice Fornaro janice.fornaro@va.gov 727-398-9335 C.W. Bill Young VA Healthcare System 10,000 Bay Pines Boulevard Bay Pines

FL

33744

USA

https://www.va.gov Department of Veterans Affairs janice.fornaro@va.gov Contracting Officer Synopsis/Solicitation

Action Code: Combined Synopsis Solicitation Document Type: RFQ

Contracting Office Address:

Network Contracting Office (NCO) 8 ATTN: Janice Fornaro – Contracting Officer 10,000 Bay Pines Blvd Bay Pines FL 33744

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Department of Veterans Affairs, C.W. Bill Young VA Healthcare System, Contracting Office, Bay Pines, FL, 33744, has a need to lease/rent hospital beds and accessories. The RFQ number is 36C24820Q1137.

The government anticipates making an award as a firm-fixed price requirements contract resulting from this solicitation. This combined synopsis solicitation Request for Quote (RFQ) and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular FAC 2020-08 (08/13/2020).

The North American Industrial Classification System (NAICS) code for this procurement is 532490, standard size is $35.0 million. The combined synopsis solicitation is: Full and Open Competition (unrestricted); however all small businesses are welcome to submit quotations. Responses shall be on an all or none bases, no partial submissions will be accepted. New product(s) only. The Government reserves the right to make no award at all. Quotes must be valid for 60 days.

All quotes are due by September 11, 2020; NLT 2:00 PM Eastern Standard Time (EST) via e-mail to: janice.fornaro@va.gov. Offers received after the exact time specified in the solicitation are considered late and, may at the discretion of the Contracting Officer, be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government. All questions or inquires must be submitted no later than September 2, 2020; NLT 2:00 PM EST. Use RFQ “36C24820Q1137-Company Name” in the subject line when emailing quotes and questions. One amendment will be posted to answer all questions.

ATTACHMENTS:

Attachment A: Statement of Need (SON) Attachment B: Schedule Attachment C: Clauses

STATEMENT OF NEED (SON)

1. Introduction:

Department of Veterans Affairs (VA), Bay Pines VA Healthcare System, requires hospital bed lease/rentals, surfaces, mattresses, trapezes and bariatric commodes. The Contractor shall provide all required literature to ensure technical evaluation of equality and acceptability.

2. Description / Scope / Objective:

The Contractor shall provide rental equipment of specialty medical equipment, of that equipment, such as specialty bed rentals, and related supplies, outlined below, on a rental or rent-to-own basis as needed for short-term and/or long-term care for the sole purpose of short-term and/or long-term individualized patient care as identified by medical staff. The contractor shall be responsible for supporting a hospital bed management program in the areas of; bed rental, and mattress management. All equipment provided shall meet all electrical safety requirements for hospital equipment in accordance with the latest edition of National Fire Protection Association (NFPA)-99 Standard for Healthcare Facilities. The Contractor shall provide maintain valid and current Certifications for all Biomedical Equipment (CBET) Technicians issued an Accredited Institution, proof of current licensure.

3. Period of Performance:

The Government anticipates single award for a Firm Fixed Price Requirements contract, with a one-year base and four (4) option years and anticipates an award on 10/01/2020.

4. Place of Performance:

Bay Pines VA Healthcare System, 10,000 Bay Pines Blvd, Bay Pines FL 33774. All inpatient care areas within the Bay Pines campus.

5. Scope of Work:

Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, all supplementary or miscellaneous items, appurtenances and devices incidental to or necessary for successful completion of the requirements as herein defined for routine hospital bed lease/rental.

5.1 Software Update:

Software updates shall be performed in accordance with manufacturer recommendation. Government may be responsible for software procurement based upon ownership and privacy rights of software. Contractor shall provide support of Original Equipment Manufacturer (OEM) installed software.

5.2 Product modification, removal or recall:

The contractor shall take immediate action to notify the hospital point of contact (POC) of any product, piece of equipment or item supplied and/or serviced under this contract that is deemed dangerous, hazardous, unsafe, requires modification, or is removed or recalled by the contractor or manufacturer. This includes any safety alerts issued in regard to an established contract and any required modification, removal or recall that is suggested or mandated by a regulatory or official agency.

The following steps will immediately be taken by the contractor:

(a) Notify the POC or government designee in writing, or by the most expeditious manner possible.

(b) The notice shall be signed, dated and shall include, but not be limited to the following:

(1) Complete item description and/or identification, serial numbers, and the contract/purchase order number assigned;

(c) The contractor shall maintain a record system, documenting any of the above incidents by the date, time and description of the action that prompted this action to be taken.

5.3 Response Time and Reporting Requirements:

Contractor will provide onsite response for a down system within four (4) hours from receipt of call by telephone, email or otherwise from the POC or CO. Contractor will verify if afterhours labor is approved and that the system is down as part of the telephonic response that is provided within two (2) hours of receiving a request for service. Government reserves the right to schedule the required services at a time that does not interfere with daily operations. The contractor shall report to each facility Logistics or Facility Management Department prior to on-site repairs. The contractor is responsible for providing service and repair reports to the POC within four (4) hours after completion of repairs. Defective parts replaced by the Contractor become the property of the Contractor. Discard materials removed or replaced during work shall be collected by the contractor and placed in appropriate container for disposal.

VI. Equipment Lease/rental:

6.1 Contractor shall provide beds and mattress equipment on a rental basis for terms no longer than 12 months per issuance of each delivery order. The equipment shall be delivered on a lease/rental basis and the contractor shall maintain responsibility of the equipment. Contractor shall be responsible for maintenance of repairs of contractor owned equipment during lease/rental. In the event lease equipment become inoperable the contractor shall replace equipment with four 4 hours of notice from the government. Contractor shall not conduct repairs with patients in room or bed without express permission from the POC, or delegated to a Nurse Manager; POC cannot make clinical decision regarding patient safety or if the patient is stable enough to allow activity in the room. If repairs are required, the contractor shall exchange bed for replacement at no additional charge unless government negligence is factual and accepted by POC. Replacement equipment shall arrive within four 4 hours if unable to repair defective equipment. Contractor shall replace any leased equipment damaged during delivery/set-up or retrieval. The Government shall not endure any cost for equipment.

6.2 Equipment Lease/Rental Salient Characteristics:

1) Memory Foam Mattress Non-powered pressure ulcer prevention Material molds to patient’s shape and evenly distribute weight Shear liner and bi-directional stretch ticking Polyurethane coated ticking RF Welded Seams Mattress Length: 80” and 84” available Weight Limit: 500 lbs

2) Therapy Surface Designed for Flat & Step Deck Frames Surface Surface width (inflated) 35” Surface length (inflated) 84” Surface height (inflated) 10.875” for step deck frames / 8” for flat deck frames Maximum Patient Weight limit 400 lbs Air Supply Unit L x W x D 13.75" x 14.5" x 8.5" Weight 21 lbs Power Requirements Power requirements 120v AC, 60 Hz Standard Features Pressure redistribution Low air loss Shear Relief Advanced Microclimate Therapy Head and Seat Cushions Foam Side Bolsters Vertical Air cells in foot section Turn assist Bed Exit Alarm Head of Bed Angle Display and Alert Transport inflation time 2 hours minimum* During transport or power failure, the air surface will stay at its current pressure levels for approximately 2 hours.

3) Therapy Surface Designed for Flat Deck Frames Surface L x W x D (inflated) 84" x 35.5" x 8" Weight 45 lbs ± 2 lbs Maximum Patient Weight limit 500 lbs Air Supply Unit L x W x D 13.75" x 14.5" x 8.5" Weight 30 lbs ± 2 lbs Power Requirements Power requirements 120v AC, 60 Hz Standard Features Pressure Redistribution Low Air Loss Turn Assist Bed Exit alert HOB Sensor Reminder Alert settings X-Ray cassette sleeve Transport inflation time 3 hours minimum* During transport or power failure, the air surface will stay at its current pressure levels for approximately 3 hours.

4) Low Air Loss, Alternating Pressure Mattress (Standard & Bariatric Sizes) Mattress Material Latex-free comforter polyurethane-coated taffeta nylon Cell polyurethane-laminated taffeta nylon Base high denier polyester Dimensions (H" x W" x L") Inflated 10" x 36" x 85" 10" x 39" x 85" 10" x 48" x 85" Suggested Medicare code E0277 Product weight 33 lbs (Standard) 40 lbs (Bariatric) Weight range 36" Width 600 lbs 39" Width 1,000 lbs 48" Width 1,000 lbs Control Unit Inflation time under 2 minutes Functions: alternating pressure, pressure relief, max inflate, low air loss Weight 13.2 lbs Alternating pressure 5-95 minutes Max flow rate 1200 lpm Rated voltage 110-120V Max current 5 AMPS Rated frequency 60 Hz Protection type Class II, Type BF Mode of operation continuous

5) Med Surg Bedframe with Flat Deck & Therapy Surface Standard Features Emergency CPR Release lever with dampened descent Brake Alarms Alerts when the bed is plugged in and the brake is not set One Button Chair Position Battery Backup: Backup for all bed articulation (high/low position, head-of-bed, knee section and foot angle) Siderail Controls Head-of-bed and Trendelenburg angle indicators integrated into siderails Electric Vascular Foot One-handed up/down siderail operation Built-in Bed Extender Open Architecture (Range of available mattresses) Optional Low Air Loss, Alternating Pressure Mattress Optional Therapy Surface with Low Air Loss, Advanced MicroClimate Technology, Weight Based Pressure Redistribution, Turn Assist Bed articulation technology to support patient positioning Technical Specifications Frame width 40" (101.6 cm) Frame length with head/footboard (w/ bumpers) Normal 91" (231 cm) Extended 94" (238.9 cm) Sleep deck Width 36" (91.44 cm) Normal length 84" (213.4 cm) Extended length 87" (221 cm) Bed clearance under frame 5.5" (13.97 cm) Scale Accuracy +/- 2.2 lbs or 1.0% of patient weight whichever is greater Bed can weigh in any articulated deck position Yes Scale repeatability 0.2% of patient weight Low position floor to deck 15.75" (42.55 cm) High position floor to deck 32.5" (82.55 cm) Max head elevation 65° Max Trend and Reverse Trend 16° Caster size 6" (15 cm) Safe working load 500 lbs

6) Air Fluidized Therapy Bed System Bed:

Low Position – 21.5” High Position 34.75” Overall length 92.5” Overall width (Siderails on / off) 36”/40” Therapeutic Weight Limit 350 lbs Head elevation range 0° – 60° Frame ground clearance 6.7” Bed Weight 1,225 lbs Bead temperature control range 82° – 102° Braking System Individual-wheel braking and steer Safety listing and Power Requirements:

Safety Listing UL 2601-1 Power requirements 120 V AC, 60 Hz Standard Features:

Air Fluidized Therapy (lower body portion of bed contains silicone coated microspheres) Pressure redistribution (upper body portion of bed) Removeable siderails Patient comfort settings Head-of-bed elevation Caregiver Pendant controls Optional Patient-Helper Trapeze

7) Bariatric Bed System with Powered Length & Width Adjustment and Motorized Transport Standard Features Powered Width Expansion from 40" – 50" Powered Bed Length Adjustment feature Digital HOB angle indicators and alert Integrated caregiver and patient controls In-bed scale Battery backup Motorized powered transport 3-Mode bed exit Optional Patient-helper trapeze Optional Foam Surface Optional Low air loss surface with Turn Assist Optional Low air loss surface with CLRT Technical Specifications Bed Low position Sleep deck to floor 18.5" (47 cm) High position Sleep deck to floor 26.8" (68 cm) Transport position Sleep deck to floor 17" (43 cm) Minimum overall width (width extenders retracted) 43" (109 cm) Minimum overall length (foot extension retracted) 91" (231 cm) Maximum Patient weight capacity 1,000 lbs (453.6 kgs) Bed Angles Head section 0-50° Knee section 0-30° Max Tilt/Reverse Tilt 0-9° Surface Surface width 40" to 50" (102 cm to 127 cm) Surface length - inflated 80" to 88" (203 cm to 224 cm) Surface Height - inflated (foam) 8" (20 cm) Surface Height - inflated (low air loss) 8.5" (21.5 cm) Caster & Braking System Caster size 6" (15 cm) Four-wheel braking Yes Brake Not Set Alert Yes Brakes lock both rolling & swiveling Yes Scale System Accuracy 1% of patient weight (with sleep deck flat) Weigh in any position Yes Scale weight capacity 1,000 lbs (453.6 kgs) Power Requirements Power requirements 120v, 60 cycle AC Fuse 15A Maximum current 9.9A

8) Bariatric Expandable Hospital Bed Standard Features Expandable width frame and foam surface Pendant Battery backup Optional Full frame trapeze In-bed scale Technical Specifications Bed Low position—sleep deck to floor 14" (36 cm) High position— sleep deck to floor 28" (71 cm) Maximum overall width 40.75" (109 cm) Maximum overall length 94" (939 cm) Patient weight capacity 1,000 lbs (453.6 kgs) Bed Angles Head section 0-60° Knee section 0-24° Max Trend 12° Sleep Surface Sleep deck width 37"-48" (93.98 cm-121.92 cm) Sleep deck length 86" (137.16 cm) Foam surface 86"L x 37"-48"W x 9.4"H (218.44 cm x 93.98-121.92 cm x 23.876 cm) [includes two 5.5" (13.97 cm) interchangeable side bolsters] Optional Low air loss surface 86"L x 39" or 48"W x 10"H (218.44 cm x 99.06 cm or 121.92 cm x 25.4 cm) Caster and Braking System Caster diameter 6" (15.26 cm) Steer and Lock Scale System Accuracy 1% of patient weight Scale weight capacity 1,000 lbs (453.6 kgs) Safety Listing and Power Requirements Safety listing UL 60601-1 Power requirements 120v AC, 60H

9) Bariatric ICU Bed System with Integrated Surface Standard Features Full Chair and Chair egress position Powered Transport In-bed scale Bed exit with nurse call connection Battery backup Head-of-bed alarms (30°/45°) Head and Trend angle indicators Graphical caregiver touch screen Radiolucent sleep deck Powered bed length adjustment 72” – 84” Optional Patient-helper trapeze Optional Foam pressure redistribution surface Optional low air loss surface with turn assist Optional low air loss surface with Continual Lateral Rotation Therapy (CLRT) and Percussion & Vibration (P&V) Transport inflation time 2 hours minimum* During transport or power failure, the air surface will stay at its current pressure levels for approximately 2 hours.

Bed Low position – sleep deck to the floor 19" High position – sleep deck to the floor 38" Maximum overall width 44.5" Maximum overall length 81.5" - 93.5" Patient weight capacity 500 lbs Bed Angles Head section 0°-65° Knee section 0°-10° Max Trend/Reverse Trend 15°/20° Chair position: Head 50°-65°/ Thigh 0-10° / Foot 30°-70° Egress position: Head 65°-75° / Thigh 0-10° /Foot 70°-85° Sleep Surface Pressure redistribution foam 72"-84"L x 40"W x 7"H Low air loss 72"-84"L x 40"W x 11"H Caster & Braking System Caster diameter 5" Four-wheel braking Brake not set alert Brakes lock both rolling and swiveling Safety Listing & Power Requirements Safety listing UL60601-1 Power requirements 120v AC, 60 Hz

10) Low Bed with Surface Standard Features Battery Backup Integrated Three-Zone Bed Exit Alarm Built-In Scale Integrated Nurse Call Obstruction Sensor Patient Lockouts Central Lock-and-Steer System Footboard Staff Control Panel Auto Contour Feature Chair Positioning Trendelenburg/Reverse Trendelenburg Emergency CPR Embedded Patient Controls in Rail Composite Mattress Deck Backlit Staff Controls Power Supply Status Indicator Nightlight High Quad Siderails Patient Hand Control Optional Memory Foam Mattress Optional Low Air Loss, Alternating Pressure, With & Without Bolsters Optional Therapy Surface with Low Air Loss, Advanced MicroClimate Technology, Weight Based Pressure Redistribution, Turn Assist Technical Specifications Height of Mattress Deck to Floor – Low Position 10" Height of Mattress Deck to Floor – High Position 35.25" Mattress Deck Length 80-84" Mattress Deck Width 35" Overall Bed Length 91.75" Overall Bed Width 40" Weight Capacity 500 lbs

11) Med Surg Bed System with Integrated Therapy Surface Technical Specifications Bed Height Low position – floor to center of deck 13" (33 cm) Low position – floor to edge of deck 17" (43.2 cm) High position – floor to center of deck 30" (76.2 cm) High position – floor to edge of deck 34" (86.4 cm) Maintains low height when placed in chair Headboard/push handles maintain same height regardless of patient surface height Sleep Surface Width 35.5" (90.2 cm) Length, fully extended 86" (218.0 cm) Length, fully retracted 75" (191.0 cm) Radiolucent sleep deck No Surface weight limit 500 lbs Optional Integrated Weight Based Pressure Redistribution, Turn Assist Optional Integrated Advanced MicroClimate Technology, Weight Based Pressure Redistribution, Turn Assist Overall Width Siderails stowed 37" (94.0 cm) Siderails up 40" (102.0 cm) Overall Length Fully extended 94.5" (240.0 cm) Fully retracted 82.5" (210.0 cm) Bed Angles Head section 0° to 65° Knee section 0° to 16° Foot section 0° to -27° Max Trend/Reverse Trend 15° / 10° Head and Trend angle indicators Caster and Braking System Caster diameter 5" (12.7 cm) Four-wheel braking Brakes lock both rolling and swiveling Bed Exit Alarm System Sensitivity levels 3 Modes Positioning, Exiting, Out-of-Bed, Alarm Silence Scale System Accuracy 1% of patient weight Scale weight capacity 500 lbs (227 kg) Patient Weight Limit Patient weight, all surfaces 500 lbs (227 kg) Safe working load, including all accessories 550 lbs (250 kg) Patient Controls Siderail patient bed controls Standard Electrical Characteristics Backup battery power Standard Standards test to UL2601 & IEC 60601-1

12) Bariatric Commode Easy-to-release drop arm allows for safe lateral transfer Seat height – 18.5" Seat width – 36" Seat depth – 21" Maximum recommended weight capacity – 1,000 lbs

6.3 Delivery and Return of Equipment:

Beds, surfaces/mattresses, and other requested rental items will be delivered on an as needed basis for patients. The contractor shall deliver equipment to the facility and specific location(s) as defined in each Delivery/Task Order or Purchase Order. When requested, equipment shall be delivered to patient care unit and room defined at the time of contact for service. Contractor shall contact POC or designee prior to delivery of equipment. Delivery of equipment is to be made within 2-4 hours of phone request.

6.4 Delivery Location:

Bay Pines VA Healthcare System, 10,000 Bay Pines Blvd, Bay Pines FL 33744. All inpatient care areas within the Bay Pines campus.

6.5 Schedule for delivery/returns:

Equipment shall be delivered and/or retrieved 24/7/365 upon request including all federal holidays. Equipment to be returned will be picked-up within eight (8) hours of phone request.

· Deliveries (i.e. vendor arrival to hospital) shall be made within 2-4 hours of request.

· Pick-up shall be made within eight (8) hours of notification equipment is no longer needed.

· Vendor will report to the patient unit and unload the equipment ordered. A receipt of ordered equipment must be taken to the Logistics/Clinical Distribution location to secure POC signature. Failure to secure this signature may result in non-payment.

· Equipment shall be delivered to and retrieved from patient care unit at the facilities without the assistance of any government employee.

6.6 VA Healthcare System will not pay any additional rental charges for equipment not picked up 24 hours after an equipment return request has been made.

6.7 All beds must have labels affixed to the frame to identify the weight limit of the bed and that the bed meets IEC 60601-2-38 specifications. All beds must meet FDA Entrapment guidelines for all 7 zones. All bed controls: Bed is to have separate staff controls; staff control must have illuminated buttons and upward angle for ease of use; hand pendant is also to be illuminated for ease of use; under bed light is also required to help reduce patient falls; AC receptacles are required at the end of the bed to plug in accessories (will prevent falls).

VII. Management Plans:

7.1 Delivery Orders:

Delivery Orders (DOs) or purchase orders (PO’s) will be issued based on Government needs. Each DO or PO may contain the following aspects and parameters that are specifically tailored to the patient needs:

· Product Type.

· Product Accessories.

· Deliverables and Schedule.

· Government Furnished Equipment (GFE) and Information (GFI).

· Period of Performance.

· Place of Performance.

7.2 Contractor Performance:

The contract shall be performed in accordance with this SON.

· The Contractor shall ensure all bariatric equipment is inspected by Certified Bio-medical personnel prior to being placed in service.

· The Contractor shall ensure that all Beds are FDA compliant and meet the Department of Veterans Affairs Safe Patient Handling requirement.

· The Contractor shall ensure all bed frames greater than 80” in length must have equivalent size surfaces/mattresses.

· The Contractor shall remove trash and all debris from installation and packing materials.

· The Contractor shall provide the users all Operator Manuals and Service maintenance to be provided as needed on rental equipment.

· The Contractor shall provide manufacturer’s cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to VAMC.

· The Contractor shall ensure that all equipment is tagged with name of the Contractor for ownership/identification purposes and the date equipment was decontaminated.

· The Contractor shall provide Operator Training to staff on proper use of equipment upon request.

· The Contractor shall have the ability to provide 24/7, 365-day year rental for the above specified beds, surfaces/mattress, and other items being requested.

· The Contractor Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

VIII. Lease Purchase:

Equipment Purchase: At such time it is expected and/or easily ascertainable that the equipment rental shall equal and/or exceed the value of the equipment, as established in the Contract, Contractor shall offer to sell the item(s) at market price.

XI. Contractor Responsibility:

9.1. Insurance. The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default.

9.2. Contractor Personnel. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SON. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

9.3. Contractor Badges/Parking: The Contractor’s employee(s) shall wear visible identification at all times while on the premises of the VA Medical Center. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Department.

9.4. Conduct of Personnel: The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SON or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SON any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

9.5. The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract.

9.6. Safety/Security Requirements. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

9.7. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the POC.

9.8. Conduct of Personnel. Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this SON. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

X. Governments Responsibility:

· Contact vendor when patient needs meet criteria for equipment.

· Provide access to location where equipment is to be delivered, retrieved, repaired, or maintained.

· Notify vendor promptly of malfunctioning equipment.

· Notify vendor when pickup of equipment is necessary.

Attachment A - SON

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

MEMORY FOAM MATTRESS 80”

"Estimated Quantities" Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

LOCAL STOCK NUMBER: P3580SRENT

THERAPT SURFACE DESIGNED FOR FLAT & STEP DECK FRAMES

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P741A

THERAPY SURFASE DESIGNED FOR FLAT DECK FRAMES

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P005787

LAL, ALTERNATING PRESSURE MATTRESS (STANDARD AND BARIATRIC SIZES)

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P004651

MED SURG BED FRAME WITH FLAT DECK & THERAPY SURFACE

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P1190ASAE

AIR FLUIDIZED THERAPY BED SYSTEM

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P0819A

BARIATRIC BED SYSTEM WITH POWERED LENGTH AND WIDTH ADJUSTMENT

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P006748A

BARIATRIC EXPANDABLE HOSPITAL BED

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P6877A

BARIATRIC ICU BED SYSTEM WITH INTEGRATED SURFACE

Contract Period: Base POP Begin: 10-01-2020 POP End: 09-29-2021

LOCAL STOCK NUMBER: P1840RE100

LOW BED WITH SURFACE

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P006170

MED SURG BED WITH INTEGRATED THERAPY SURFACE

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P3200DRENT01

BARIATRIC COMMODE

Contract Period: Base POP Begin: 10-01-2020

LOCAL STOCK NUMBER: P680ARENT

MEMORY FOAM MATTRESS 80”

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

THERAPT SURFACE DESIGNED FOR FLAT & STEP DECK FRAMES

Contract Period: Option 1 POP Begin: 10-01-2021

THERAPY SURFASE DESIGNED FOR FLAT DECK FRAMES

Contract Period: Option 1 POP Begin: 10-01-2021

LAL, ALTERNATING PRESSURE MATTRESS (STANDARD AND BARIATRIC SIZES)

Contract Period: Option 1 POP Begin: 10-01-2021

MED SURG BED FRAME WITH FLAT DECK & THERAPY SURFACE

Contract Period: Option 1 POP Begin: 10-01-2021

AIR FLUIDIZED THERAPY BED SYSTEM

Contract Period: Option 1 POP Begin: 10-01-2021

BARIATRIC BED SYSTEM WITH POWERED LENGTH AND WIDTH ADJUSTMENT

Contract Period: Option 1 POP Begin: 10-01-2021

BARIATRIC EXPANDABLE HOSPITAL BED

Contract Period: Option 1 POP Begin: 10-01-2021

BARIATRIC ICU BED SYSTEM WITH INTEGRATED SURFACE

Contract Period: Option 1 POP Begin: 10-01-2021

LOW BED WITH SURFACE

Contract Period: Option 1 POP Begin: 10-01-2021

MED SURG BED WITH INTEGRATED THERAPY SURFACE

Contract Period: Option 1 POP Begin: 10-01-2021

BARIATRIC COMMODE

Contract Period: Option 1 POP Begin: 10-01-2021

MEMORY FOAM MATTRESS 80”

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

THERAPT SURFACE DESIGNED FOR FLAT & STEP DECK FRAMES

Contract Period: Option 2 POP Begin: 10-01-2022

THERAPY SURFASE DESIGNED FOR FLAT DECK FRAMES

Contract Period: Option 2 POP Begin: 10-01-2022

LAL, ALTERNATING PRESSURE MATTRESS (STANDARD AND BARIATRIC SIZES)

Contract Period: Option 2 POP Begin: 10-01-2022

MED SURG BED FRAME WITH FLAT DECK & THERAPY SURFACE

Contract Period: Option 2 POP Begin: 10-01-2022

AIR FLUIDIZED THERAPY BED SYSTEM

Contract Period: Option 2 POP Begin: 10-01-2022

BARIATRIC BED SYSTEM WITH POWERED LENGTH AND WIDTH ADJUSTMENT

Contract Period: Option 2 POP Begin: 10-01-2022

BARIATRIC EXPANDABLE HOSPITAL BED

Contract Period: Option 1 POP Begin: 10-01-2022

BARIATRIC ICU BED SYSTEM WITH INTEGRATED SURFACE

Contract Period: Option 2 POP Begin: 10-01-2022

LOW BED WITH SURFACE

Contract Period: Option 2 POP Begin: 10-01-2022

MED SURG BED WITH INTEGRATED THERAPY SURFACE

Contract Period: Option 2 POP Begin: 10-01-2022

BARIATRIC COMMODE

Contract Period: Option 2 POP Begin: 10-01-2022

MEMORY FOAM MATTRESS 80”

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

THERAPT SURFACE DESIGNED FOR FLAT & STEP DECK FRAMES

Contract Period: Option 3 POP Begin: 10-01-2023

THERAPY SURFASE DESIGNED FOR FLAT DECK FRAMES

Contract Period: Option 3 POP Begin: 10-01-2023

LAL, ALTERNATING PRESSURE MATTRESS (STANDARD AND BARIATRIC SIZES)

Contract Period: Option 3 POP Begin: 10-01-2023

MED SURG BED FRAME WITH FLAT DECK & THERAPY SURFACE

Contract Period: Option 3 POP Begin: 10-01-2023

AIR FLUIDIZED THERAPY BED SYSTEM

Contract Period: Option 3 POP Begin: 10-01-2023

BARIATRIC BED SYSTEM WITH POWERED LENGTH AND WIDTH ADJUSTMENT

Contract Period: Option 3 POP Begin: 10-01-2023

BARIATRIC EXPANDABLE HOSPITAL BED

Contract Period: Option 3 POP Begin: 10-01-2023

BARIATRIC ICU BED SYSTEM WITH INTEGRATED SURFACE

Contract Period: Option 3 POP Begin: 10-01-2023

LOW BED WITH SURFACE

Contract Period: Option 3 POP Begin: 10-01-2023

MED SURG BED WITH INTEGRATED THERAPY SURFACE

Contract Period: Option 3 POP Begin: 10-01-2023

BARIATRIC COMMODE

Contract Period: Option 3 POP Begin: 10-01-2023

MEMORY FOAM MATTRESS 80”

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

THERAPT SURFACE DESIGNED FOR FLAT & STEP DECK FRAMES

Contract Period: Option 4 POP Begin: 10-01-2024

THERAPY SURFASE DESIGNED FOR FLAT DECK FRAMES

Contract Period: Option 4 POP Begin: 10-01-2024

LAL, ALTERNATING PRESSURE MATTRESS (STANDARD AND BARIATRIC SIZES)

Contract Period: Option 4 POP Begin: 10-01-2024

MED SURG BED FRAME WITH FLAT DECK & THERAPY SURFACE

Contract Period: Option 4 POP Begin: 10-01-2024

AIR FLUIDIZED THERAPY BED SYSTEM

Contract Period: Option 4 POP Begin: 10-01-2024

BARIATRIC BED SYSTEM WITH POWERED LENGTH AND WIDTH ADJUSTMENT

Contract Period: Option 4 POP Begin: 10-01-2024

BARIATRIC EXPANDABLE HOSPITAL BED

Contract Period: Option 4 POP Begin: 10-01-2024

BARIATRIC ICU BED SYSTEM WITH INTEGRATED SURFACE

Contract Period: Option 4 POP Begin: 10-01-2024

LOW BED WITH SURFACE

Contract Period: Option 4 POP Begin: 10-01-2024

MED SURG BED WITH INTEGRATED THERAPY SURFACE

Contract Period: Option 4 POP Begin: 10-01-2024

BARIATRIC COMMODE

Contract Period: Option 4 POP Begin: 10-01-2024

MEMORY FOAM MATTRESS 80”

Contract Period: Option 5 POP Begin: 10-01-2025 POP End: 03-31-2026

THERAPT SURFACE DESIGNED FOR FLAT & STEP DECK FRAMES

Contract Period: Option 5 POP Begin: 10-01-2025 POP End: 09-30-2026

THERAPY SURFASE DESIGNED FOR FLAT DECK FRAMES

Contract Period: Option 5 POP Begin: 10-01-2025

LAL, ALTERNATING PRESSURE MATTRESS (STANDARD AND BARIATRIC SIZES)

Contract Period: Option 5 POP Begin: 10-01-2025

MED SURG BED FRAME WITH FLAT DECK & THERAPY SURFACE

Contract Period: Option 5 POP Begin: 10-01-2025

AIR FLUIDIZED THERAPY BED SYSTEM

Contract Period: Option 5 POP Begin: 10-01-2025

BARIATRIC BED SYSTEM WITH POWERED LENGTH AND WIDTH ADJUSTMENT

Contract Period: Option 5 POP Begin: 10-01-2025

BARIATRIC EXPANDABLE HOSPITAL BED

Contract Period: Option 5 POP Begin: 10-01-2025

BARIATRIC ICU BED SYSTEM WITH INTEGRATED SURFACE

Contract Period: Option 5 POP Begin: 10-01-2025

LOW BED WITH SURFACE

Contract Period: Option 5 POP Begin: 10-01-2025

MED SURG BED WITH INTEGRATED THERAPY SURFACE

Contract Period: Option 5 POP Begin: 10-01-2025

BARIATRIC COMMODE

Contract Period: Option 5 POP Begin: 10-01-2025

B.2 DELIVERY SCHEDULE

C.W. Bill Young VA Healthcare System, 10,000 Bay Pines Boulevard, Bay Pines, FL 33744. Rented/Leased beds & accessories will be delivered to Bay Pines campus-wide to all inpatient care areas. Specific locations shall be indicated by Point of Contact (POC) at time of order.

B.2 PERIOD OF PERFORMANCE

Period of Performance is:

Attachment B - Schedule

Page 1 of Page 1 of

Page 1 of Page 1 of The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Quoters shall complete the following regarding instruction for Offerors:

Quotes shall be submitted via email to the Contracting Officer. The size limitation is 10 Megabytes per e-mail. The subject line of the email shall read the solicitation number (36C24C20Q1137) and the company name. For example: “36C24C20Q1137-Company Name”. Each quote shall be submitted to the mailbox separately using the naming convention described above. AT NO TIME WILL ZIP FILES BE ACCEPTABLE.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We might reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.

Quoters shall complete the Price and cost schedule in its entirety.

Quoters shall submit their technical and description of supplies that addresses all requirements, to include characteristics, pertaining to the required supplies and services.

Quoters shall have the capability to provide Brand name or equal supplies.

Quoter shall provide a statement that the product meets all requirements of the Statement of Need.

Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery such items.

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition (OCT 2014) (Tailored) Comparative Evaluation

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will award a Fixed Price with estimated quantities requirements contract to the responsible quoter using a comparative evaluation. The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The government reserves the right to select a quotation that provides benefit to the government that exceeds the minimum but is not required to do so. Quoters are advised that quotations may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must at a minimum meet the solicitation requirement statement.

The government will apply the following comparative evaluation process as the basis for award:

Assess the direct comparison of one quote with another using a uniform and fair approach to determine which quote provides the government what it needs, where and when in accordance with the SON and RFQ.

Once one quotation is found acceptable, it is compared to the remaining ones, and the “best” one is chosen for the best value to the government.

The Government may rely on internal documentation including the Federal Awardee Performance and Integrity Information System (FAPIIS) Past Performance Information Retrieval System (PPIRS) and contracting officer’s knowledge of and previous experience with supply or service being acquired for determining Past Performance. If no record of past performance is found in FAPIS or PPIRS, the contract shall not receive a favorable or unfavorable rating, but shall receive a rating of neutral.

Price shall be submitted using the enclosed Price Schedule.

The government will evaluate prices for the options under FAR 52.217-8 by using the final year’s option prices to calculate the price for six months of effort, and adding that amount to the base and other option years to arrive at the total price.

Information not contained in a vendor’s quote will not be considered during the evaluation. The Government intends to make award selection without clarification, but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b) for evaluation procedures are necessary, and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

The following factors shall be used to evaluate offers:

Technical Capability. Each offeror’s quote shall be evaluated based on equipment and services specifications, to determine if the offeror provides a sound, compliant approach that meets the requirements of the Statement of Need and demonstrates a thorough knowledge and understanding of those requirements and their associated risks. The offeror shall submit for evaluation: (1) how their product(s) meet or exceed the products specified in the SON and Schedule Line Items 0001 - 00012, (2) ability to supply equipment (deliveries) 24/7/365 within the timeframe stated in the SON, availability to meet deadlines for: Deliveries and pickup/return of equipment; Inoperable, broken equipment and replacement of such equipment; 3) Service calls for equipment; Loaner or replacement of equipment.

Delivery Date. The purpose of the delivery factor is to assess the offeror’s shipment capability to meet the Government’s delivery timeframe of a minimum of 30 days after receipt of order.

Past Performance. The Government will perform an independent determination of relevancy of the data provided or obtained. The past performance evaluation factor assesses the degree of confidence the Government has in an offeror's ability to supply products and services that meet users' needs, based on a demonstrated record of performance. The Government will rely on internal documentation including the Contract Performance Assessment Reporting System (CPARS) for determining the Past Performance of the offeror.

Price. Price analysis techniques may be utilized to further validate price reasonableness. The Government shall evaluate for award purposes, the price of the supplies or services being acquired based upon the total price proposed for items identified for pricing which are applicable to the basic requirements.

The provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. To be eligible for award offerors must be registered in System for Award Management (SAM) prior to award in accordance with the provision.

The following FAR clauses cited in the clause are applicable to the acquisition:

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.209-7, Information Regarding Responsibility Matters (OCT 2018) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) 52.216-1, Type of Contract (APR 1984) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-8, Utilization of Small Business Concerns (Oct 2019) 52.219-9, Small Business Subcontracting Plan (JUN 2020) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) 52.219-14, Limitations on Subcontracting (MAR 2020) 52.219-16, Liquidated Damages – Subcontracting Plan (Jan 1999) 52.219-28, Post Award Small Business Program Representation (MAR 2020) 52.222222-3, Convict Labor (JUNE 2003) 52.222-19, Child Labor--Cooperation with…