36C24820Q1030_1.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice W065 Hospital Bed Lease/Rental 33744 36C24820Q1030 08-31-2020

2:00 PM

EASTERN TIME, NEW YORK, USA

N 532490 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744 Janice Fornaro janice.fornaro@va.gov C.W. Bill Young VA Healthcare System (Bay Pines) 10,000 Bay Pines Boulevard Bay Pines, FL

33744

USA

https://www.va.gov Department of Veterans Affairs janice.fornaro@va.gov Contracting Officer Synopsis/Solicitation

Action Code: Combined Synopsis Solicitation Document Type: RFQ

Contracting Office Address:

Network Contracting Office (NCO) 8 ATTN: Janice Fornaro – Contracting Officer 10,000 Bay Pines Blvd Bay Pines FL 33744

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Department of Veterans Affairs, C.W. Bill Young VA Healthcare System, Contracting Office, Bay Pines, FL, 33744, has a need to lease/rent hospital beds and accessories. The RFQ number is 36C24820Q1030.

The government anticipates making an award as a firm-fixed price requirements contract resulting from this solicitation. This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular FAC 2020-07 (08/03/2020).

The North American Industrial Classification System (NAICS) code for this procurement is 532490, standard size is $35.0 million. The combined synopsis solicitation is: Full and Open Competition (unrestricted). Responses shall be on an all or none bases, no partial submissions will be accepted. New product(s) only. The Government reserves the right to make no award at all. Quotes must be valid for 60 days.

All quotes are due by August 31, 2020; NLT 2:00 PM Eastern Standard Time (EST) via e-mail to: janice.fornaro@va.gov. Offers received after the exact time specified in the solicitation are considered late and, may at the discretion of the Contracting Officer, be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government. All questions or inquires must be submitted no later than August 25, 2020; NLT 2:00 PM EST. Use RFQ “36C24820Q1030-Company Name” in the subject line when emailing quotes and questions. One amendment will be posted to answer all questions.

ATTACHMENTS:

Attachment A: Statement of Need (SON) Attachment B: Schedule Attachment C: Clauses

STATEMENT OF NEED (SON)

1. Introduction:

Bay Pines VAHCS requires hospital bed lease/rentals, surfaces, mattresses and trapezes. These bed systems are currently used throughout all areas of the Community Living Center environment (Rehab, Extended Care, Palliative Care, Bariatric and Dementia Specialty Units). The Contractor shall provide all required literature to ensure technical evaluation of equality and acceptability.

2. Description / Objective:

The Contractor shall provide lease/rental of specialty medical equipment, of that equipment, such as specialty bed rentals, wound vacuum pump, and related supplies, on a rental or rent-to-own basis as needed for short-term and/or long-term care for the sole purpose of short-term and/or long-term individualized patient care as identified by medical staff. The contractor shall be responsible for supporting a hospital bed management program in the areas of; bed rental to include mattress management and repair and maintenance. All equipment provided shall meet all electrical safety requirements for hospital equipment in accordance with the latest edition of National Fire Protection Association (NFPA)-99 Standard for Healthcare Facilities. The Contractor shall provide maintain valid and current Certifications for all Biomedical Equipment (CBET) Technicians issued an Accredited Institution, proof of current licensure.

3. Period of Performance:

The Government anticipates award for a Firm Fixed Price requirements contract, with a one-year base and four (4) option years and anticipates an award on 10/01/2020.

4. Place of Performance:

Bay Pines VA Healthcare System, 10,000 Bay Pines Blvd, Bay Pines FL. All inpatient care areas within the Bay Pines campus.

5. Scope of Work:

Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, all supplementary or miscellaneous items, appurtenances and devices incidental to or necessary for successful completion of the requirements as herein defined for routine hospital bed lease/rental.

5.1. Equipment Lease/rental:

Contractor shall provide beds and mattress equipment on a lease/rental basis for terms no longer than 12 months per issuance of order. The equipment shall be delivered on a lease rental basis and the contractor shall maintain custodial responsibility of the equipment. Contractor shall be responsible for maintenance of repairs of contractor owned equipment during lease/rental. In the event lease equipment becomes inoperable the contractor shall replace equipment with 4 hours of notice from the government. Contractor shall not conduct repairs with patients in room or bed without express permission from a Veterans Administration medical profession. If repairs are required, the contractor shall exchange bed for replacement at no additional charge unless government negligence is factual and accepted by the Contracting Officer Representative.

Replacement equipment shall arrive within 4 hours if unable to repair defective equipment. Contractor shall replace any leased equipment damaged during delivery/set-up or retrieval. The Government shall not endure any cost for equipment.

5.2. Equipment Salient Characteristics (Brand name or equal):

5.2.1. Equipment Description:

RENTAL OF SPECIAL MEDICAL EQUIPMENT TO INCLUDE TO:

Bariatric Platform Bed with associated weight range

· Must have Expandable Deck Width 39” – 42” - 48”

· Option required 80” & 86” Deck Length

· Must have 15” Deck Low 30”

· Must have 1,000 lb. Weight Capacity

· Required In Bed Scale with 30 Day Weight History

· Must have 3 Stage Bed Exit Alarm System

· Require Protocol Timer Must have Trend and Reverse Trend

· Must have Trendelenburg and Reverse Trendelenburg

· Must have Anti-Microbial/Anti-Bacterial Head/Foot boards and Side Rails

· Desired Multi-Language Display with Voice Recordable Alerts

· Must have Cardiac Chair Position

· Must have Full Frame Trapeze

Low Profile Bed (down to at least 9” deck up to 30” for up to 850#, 35”x82”, fully electric with a cardia chair position)

· Must have Expandable Deck Width 39” - 48”

· Option required 80” Deck Length

· Must have 9” Deck Low 30.5”

· Must have 850 lb. Weight Capacity

· Required In Bed Scale with 30 Day Weight History

· Must have 3 Stage Bed Exit Alarm System

· Require Protocol Timer Must have Trend and Reverse Trend

· Must have Trendelenburg and Reverse Trendelenburg

· Must have Anti-Microbial/Anti-Bacterial Head/Foot boards and Side Rails

· Must have Cardiac Chair Position

· Must have Full Frame Trapeze Bariatric Patient Repositioning System – Rehab platform bed with a mattress replacement systems for frequent safe patient repositioning with up to 10 repositionings per sheet, fully electric, cardiac chair position, removable side rails and pressure redistribution surface)

· Mattress Replacement Reposition System 39” Width Expandable to 48”

· Push Button Drive Unit allows for 8-10 repositioning events per sheet.

· Safe Working Load 750 lbs.

· Positioning Sheets

· Hercules Pulsate two modes of therapy Immersion LAL & Pulsation LAL

· Adjustable Pulsation Cycle Times with Feedback Sensor

· Lock Out Controls

· Power Failure/Low Pressure Audible and Visual Alarms

· Built-in 2” Foam Safety Base

· CPR Emergency Release

· Waterproof, Vapor Permeable, Low Friction and Shear Top Cover SW Pulsate

· Shall provide Pulsation Therapy

· Shall Provide Static/Immersion Therapy

· Must have Power Failure Alarms Visual/Audible

· Required 600 lb. Capacity Standard 1,000 lb. Capacity Bariatric

· Must have CPR Emergency Release

· Must have Lock Out Controls

· Required 3” Safety Base

· Desired Adjustable Pulsation Cycle Times with Feedback Sensor

· Must have 1,740 LPM LAL

Platinum 6000

· Shall provide Fluid Immersion Therapy

· Must have 1 in 2 Alternation

· Required Safety Base

· LAL therapy

· Must have Transport Mode

· Must Auto-adjust Pressure Based on patient Height /Weight and/or mmHg

· Required 600 lb. Weight Capacity

Platinum 6000 Bariatric

· Shall provide Fluid Immersion Therapy

· Must have 1 in 2 Alternation

· Required Safety Base

· 39”, 42” and 48” configurations

· LAL therapy

· Must have Transport Mode

· Must Auto-adjust Pressure Based on patient Height /Weight and/or mmHg

· Required 900 lb. Weight Capacity

Bari-Bedside Recliner

· Required Mobile Recliner with Ergonomic Push Bar

· Required High Density Foam Back and Seat

· Must have Quick Release Feature

· Must Break-Away Footrest

· Required Reclined Depth 73”

· Must have a Minimum Seat Width of 30”

· Required Seat Depth of 21”

· Required 750 Weight Capacity

Shuttle B Series Advanced

· Transform from Stretcher to Chair

· Fully Powered Articulation

· Adjustable Arm Rests

· Independent and Elevating Leg Supports

· Rechargeable Battery System

· Chair Position – 30” High, 21.5” Low

· Seat Width 31”

· Seat Depth 29”

· 1,000 lbs. Weight Capacity

· Power Drive Advantage Wheelchair

· Surface Width: 34”

· Weight Capacity: 850 lbs.

· Left/Right ELR assembly with XL calf pad and XL footplate

Bed Accessories Option

· Required compatibility with all rental frames

· Options must include any combination of IV Pole, O2 Holder and Additional Floor Pad

A-Frame Trapeze

· Required A-Frame Solid Steel Construction

· Must have 850 lb. capacity

· Required compatibility with all rental frames

Bariatric Bed Power Drive

· Must have controls for full drive articulation

· Must have 1,000 lb. capacity

· Required compatibility with all rental frames

Bariatric Bed Battery Backup

· Transport Battery Backup Option for Bed Articulation

· All beds must have labels affixed to the frame to identify the weight limit of the bed and that the bed meets IEC 60601-2-38 specifications. All beds must meet FDA Entrapment guidelines for all 7 zones. All bed controls: Bed is to have separate staff controls; staff control must have illuminated buttons and upward angle for ease of use; hand pendant is also to be illuminated for ease of use; under bed light is also required to help reduce patient falls; AC receptacles are required at the end of the bed to plug in accessories (will prevent falls).

5.3. Delivery and Return of Equipment:

Beds, surfaces/mattresses, and other requested rental items will be delivered on an as needed basis for patients. The contractor shall deliver equipment to the facility and specific location(s) as defined in each Delivery/Task Order or Purchase Order. When requested, equipment shall be delivered to patient care unit and room defined at the time of contact for service. Contractor shall contact COR or designee prior to delivery of equipment.

Contractor shall maintain a list of Bay Pines VAHCS staff authorized to place calls for delivery, service and retrieval of rental equipment. Vendor will not accept requests for delivery, service or retrieval of rental equipment from Bay Pines staff not on this list. Equipment delivered, serviced or retrieved based on phone calls from non-authorized Bay Pines staff are subject to non- payment.

5.4. Delivery Location:

Bay Pines VA Healthcare System, 10,000 Bay Pines Blvd, Bay Pines FL.

5.5. Schedule for returns:

Equipment shall be delivered and/or retrieved 24/7/365 upon request including all federal holidays. Equipment to be returned will be picked-up in 8 hours unless mutual agreement to hold in the event of unusual circumstances and delivery will be within same day. Broken equipment must be picked-up and replaced within 4 hours.

· Deliveries (i.e. vendor arrival to hospital) shall be made within 2-4 hours of request.

· Pick-up shall be made within 8 hours of notification equipment is no longer needed.

· Vendor will report to the patient unit and unload the equipment ordered.

· A receipt of ordered equipment will be taken to Logistics/Clinical Distribution for proper signature of receipt.

· Equipment shall be delivered to and retrieved from patient care unit at the facilities without the assistance of any government employee.

· Rental charges will stop at the time of the phone call to the vendor for pick up.

6. Software Update

6.1. Software updates shall be performed in accordance with manufacturer recommendation. Government may be responsible for software procurement based upon ownership and privacy rights of software. Contractor shall provide support of Original Equipment Manufacturer (OEM) installed software.

6.2. Online ordering website must be populated by vendor with contracted items only. Non-contracted items must not be accessible within this site. All vendor customer support staff must be aware of items to assure only contracted equipment is processed for rental.

7. Product modification, removal or recall:

The contractor shall take immediate action to notify the COR of any product, piece of equipment or item supplied and/or serviced under this contract that is deemed dangerous, hazardous, unsafe, requires modification, or is removed or recalled by the contractor or manufacturer. This includes any safety alerts issued in regard to an established contract and any required modification, removal or recall that is suggested or mandated by a regulatory or official agency.

The following steps will immediately be taken by the contractor:

7.1. Notify the COR or government designee in writing, or by the most expeditious manner possible.

7.2. The notice shall be signed, dated and shall include, but not be limited to the following:

· Complete item description and/or identification, serial numbers, and the contract/purchase order number assigned;

· Reasons for modifications removal or recall

· Required instructions for return for credit, replacement or corrective action

· Contact person name, title, address and phone number

7.3. The contractor shall maintain a record system, documenting any of the above incidents by the date, time and description of the action that prompted this action to be taken.

8. Response Time and Reporting Requirements:

Contractor will provide onsite response for a down system within 24 hours from receipt of call by telephone, email or otherwise from the COR or CO. Contractor will verify if afterhours labor is approved and that the system is down as part of the telephonic response that is provided within two hours of receiving a request for service. Government reserves the right to schedule the required services at a time that does not interfere with daily operations. The contractor shall report to each facility Logistics or Facility Management Department prior to on-site repairs. The contractor is responsible for providing service and repair reports to the COR within 48 hours after completion of repairs. Defective parts replaced by the Contractor become the property of the Contractor. Discard materials removed or replaced during work shall be collected by the contractor and placed in appropriate container for disposal.

9. Contractor Performance:

The contract shall be performed in accordance with this SON.

· The Contractor shall ensure all bariatric equipment is inspected by Certified Bio- medical personnel prior to being placed in service.

· The Contractor shall ensure that all Beds are FDA compliant and meet the Department of Veterans Affairs Safe Patient Handling requirement.

· The Contractor shall ensure all bed frames greater than 80” in length must have equivalent size surfaces/mattresses.

· The Contractor shall remove trash and all debris from installation and packing materials.

· The Contractor shall provide the users all Operator Manuals and Service maintenance to be provided as needed on rental equipment.

· The Contractor shall provide manufacturer’s cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to the VA Medical Center (VAMC).

· The Contractor shall ensure that all equipment is tagged with name of the Contractor for ownership/identification purposes and the date equipment was decontaminated.

· The Contractor shall provide Operator Training to staff on proper use of equipment upon request.

· The Contractor shall provide 24/7 Service 365 days a year.

· The Contractor shall respond (with a qualified technician at the facility) to all requests for Bed Frame service within 4 hours of the service call.

· The Contractor shall provide a loaner or a replacement (same model as being requested) product if a particular frame is to be down for more than 4 hours.

· The Contractor shall have the ability to provide 24/7-365 day/year rental for the above specified beds, surfaces/mattress, and other items being requested.

· No “gray market” items. The Contractor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

10. Lease Purchase:

Equipment Purchase: At such time it is expected and/or easily ascertainable that the equipment rental shall equal and/or exceed the value of the equipment, as established in the Contract, Contractor shall offer to sell the item(s) at market value.

11. Contractor Responsibility:

11.1. Permits: The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, JCAHO, etc., and shall comply with all standards and/or requirements.

11.2. Insurance: The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default.

11.3. Contractor Personnel: The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SON. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements

11.4. Contractor Badges/Parking: The Contractor’s employee(s) shall wear visible identification at all times while on the premises of the VA Medical Center. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Department.

11.5. Conduct of Personnel: The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SON or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SON any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

11.6. The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract.

11.7. Safety/Security Requirements: The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

11.8. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

11.9. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

11.10. Conduct of Personnel: Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this statement of need. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

11.11. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

12. Governments Responsibility:

12.1. Contact vendor when patient needs meet criteria for equipment.

12.2. Provide access to location where equipment is to be delivered, retrieved, repaired, or maintained.

12.3. Notify vendor promptly of malfunctioning equipment.

Attachment A: SON 36C24820Q1030

12.4. Notify vendor when pickup of equipment is necessary.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 PRICE/COST SCHEDULE (or Equal)

ITEM INFORMATION

Bari Rehab Platform2, Bariatric Bed (Rental) "Estimated Quantities" Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

Battery Back Up, Bed Option (Rental)

Contract Period: Base

A-Frame Trapeze, Bed Option (Rental)

Contract Period: Base

Bari Rehab Platform2 w/Air-Drive, Bariatric Bed (Rental)

Contract Period: Base

Evolution Bed, Fall Prevention Bed (Rental)

Contract Period: Base

Platinum 6000, CLC/Acute Care LAL Surface (Rental)

Contract Period: Base

Platinum 6000 39", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Base

Platinum 6000 48", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Base

SW Pulsate LAL Mattress, CLC/Acute Care LAL Surface (Rental)

Contract Period: Base

Bari Rehab Platform2 w/ Hercules Pulsate, Bariatric Acute Care Bed Repositioning (Rental)

Contract Period: Base

Hercules Patient Repositioner Sheet, Patient Sheets (Rental)

Contract Period: Base

Bariatric Bedside Recliner, Bariatric Mobility (Rental)

Contract Period: Base

SW Shuttle B Advanced Series, Bariatric Mobility (Rental)

Contract Period: Base

SW Shuttle B Advanced Series Power Drive, Bariatric Mobility (Rental)

Contract Period: Base

Advantage Wheelchair, Bariatric Mobility (Rental)

Contract Period: Base

Bari Rehab Platform2, Bariatric Bed (Rental)

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

Battery Back Up, Bed Option (Rental)

Contract Period: Option 1

A-Frame Trapeze, Bed Option (Rental)

Contract Period: Option 1

Bari Rehab Platform2 w/Air-Drive, Bariatric Bed (Rental)

Contract Period: Option 1

Evolution Bed, Fall Prevention Bed (Rental)

Contract Period: Option 1

Platinum 6000, CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 1

Platinum 6000 39", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 1

Platinum 6000 48", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 1

SW Pulsate LAL Mattress, CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 1

Bari Rehab Platform2 w/ Hercules Pulsate, Bariatric Acute Care Bed Repositioning (Rental)

Contract Period: Option 1

Hercules Patient Repositioner Sheet, Patient Sheets (Rental)

Contract Period: Option 1

Bariatric Bedside Recliner, Bariatric Mobility (Rental)

Contract Period: Option 1

SW Shuttle B Advanced Series, Bariatric Mobility (Rental) Contract Period: Option 1

SW Shuttle B Advanced Series Power Drive, Bariatric Mobility (Rental)

Contract Period: Option 1

Advantage Wheelchair, Bariatric Mobility (Rental)

Contract Period: Option 1

Bari Rehab Platform2, Bariatric Bed (Rental)

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

Battery Back Up, Bed Option (Rental)

Contract Period: Option 2

A-Frame Trapeze, Bed Option (Rental)

Contract Period: Option 2

Bari Rehab Platform2 w/Air-Drive, Bariatric Bed (Rental)

Contract Period: Option 2

Evolution Bed, Fall Prevention Bed (Rental)

Contract Period: Option 2

Platinum 6000, CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 2

Platinum 6000 39", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 2

Platinum 6000 48", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 2

SW Pulsate LAL Mattress, CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 2

Bari Rehab Platform2 w/ Hercules Pulsate, Bariatric Acute Care Bed Repositioning (Rental)

Contract Period: Option 2

Hercules Patient Repositioner Sheet, Patient Sheets (Rental)

Contract Period: Option 2

Bariatric Bedside Recliner, Bariatric Mobility (Rental)

Contract Period: Option 2

SW Shuttle B Advanced Series, Bariatric Mobility (Rental)

Contract Period: Option 2

SW Shuttle B Advanced Series Power Drive, Bariatric Mobility (Rental)

Contract Period: Option 2

Advantage Wheelchair, Bariatric Mobility (Rental)

Contract Period: Option 2

Bari Rehab Platform2, Bariatric Bed (Rental)

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

Battery Back Up, Bed Option (Rental)

Contract Period: Option 3

A-Frame Trapeze, Bed Option (Rental)

Contract Period: Option 3

Bari Rehab Platform2 w/Air-Drive, Bariatric Bed (Rental)

Contract Period: Option 3

Evolution Bed, Fall Prevention Bed (Rental)

Contract Period: Option 3

Platinum 6000, CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 3

Platinum 6000 39", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 3

Platinum 6000 48", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 3

SW Pulsate LAL Mattress, CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 3

Bari Rehab Platform2 w/ Hercules Pulsate, Bariatric Acute Care Bed Repositioning (Rental)

Contract Period: Option 3

Hercules Patient Repositioner Sheet, Patient Sheets (Rental)

Contract Period: Option 3

Bariatric Bedside Recliner, Bariatric Mobility (Rental)

Contract Period: Option 3

SW Shuttle B Advanced Series, Bariatric Mobility (Rental)

Contract Period: Option 3

SW Shuttle B Advanced Series Power Drive, Bariatric Mobility (Rental)

Contract Period: Option 3

Advantage Wheelchair, Bariatric Mobility (Rental)

Contract Period: Option 3

Bari Rehab Platform2, Bariatric Bed (Rental)

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

Battery Back Up, Bed Option (Rental)

Contract Period: Option 4

A-Frame Trapeze, Bed Option (Rental)

Contract Period: Option 4

Bari Rehab Platform2 w/Air-Drive, Bariatric Bed (Rental)

Contract Period: Option 4

Evolution Bed, Fall Prevention Bed (Rental)

Contract Period: Option 4

Platinum 6000, CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 4

Platinum 6000 39", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 4

Platinum 6000 48", Bariatric CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 4

SW Pulsate LAL Mattress, CLC/Acute Care LAL Surface (Rental)

Contract Period: Option 4

Bari Rehab Platform2 w/ Hercules Pulsate, Bariatric Acute Care Bed Repositioning (Rental)

Contract Period: Option 4

Hercules Patient Repositioner Sheet, Patient Sheets (Rental)

Contract Period: Option 4

Bariatric Bedside Recliner, Bariatric Mobility (Rental)

Contract Period: Option 4

SW Shuttle B Advanced Series, Bariatric Mobility (Rental)

Contract Period: Option 4

SW Shuttle B Advanced Series Power Drive, Bariatric Mobility (Rental)

Contract Period: Option 4

Advantage Wheelchair, Bariatric Mobility (Rental)

Contract Period: Option 4

Bari Rehab Platform2, Bariatric Bed (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5 POP Begin: 10-01-2025 POP End: 03-31-2026

Battery Back Up, Bed Option (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

A-Frame Trapeze, Bed Option (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

Bari Rehab Platform2 w/Air-Drive, Bariatric Bed (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

Evolution Bed, Fall Prevention Bed (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

Platinum 6000, CLC/Acute Care LAL Surface (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

Platinum 6000 39", Bariatric CLC/Acute Care LAL Surface (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

Platinum 6000 48", Bariatric CLC/Acute Care LAL Surface (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

SW Pulsate LAL Mattress, CLC/Acute Care LAL Surface (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

Bari Rehab Platform2 w/ Hercules Pulsate, Bariatric Acute Care Bed Repositioning (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

Hercules Patient Repositioner Sheet, Patient Sheets (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

Bariatric Bedside Recliner, Bariatric Mobility (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

SW Shuttle B Advanced Series, Bariatric Mobility (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

SW Shuttle B Advanced Series Power Drive, Bariatric Mobility (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

Advantage Wheelchair, Bariatric Mobility (Rental)

Extension for a period of six (6) months.

Contract Period: Option 5

B.3 DELIVERY SCHEDULE

Delivery location(s) shall be every inpatient care area within the Bay Pines VA campus located at:

B.3 PERIOD OF PERFORMANCE

Period of Performance is:

Attachment B: Schedule 36C24820Q1030

Page 1 of Page 1 of

Page 1 of Page 1 of The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Quoters shall complete the following regarding instruction for Offerors:

Quotes shall be submitted via email to the Contracting Officer. The size limitation is 10 Megabytes per e-mail. The subject line of the email shall read the solicitation number (36C24C20Q1030) and the company name. For example: “36C24C20Q1030-Company Name”. Each quote shall be submitted to the mailbox separately using the naming convention described above. AT NO TIME WILL ZIP FILES BE ACCEPTABLE.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We might reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.

Quoters shall complete the Price and cost schedule in its entirety.

Quoters shall submit their technical and description of supplies that addresses all requirements, to include characteristics, pertaining to the required supplies and services.

Quoters shall have the capability to provide Brand name or equal supplies.

Quoter shall provide a statement that the product meets all requirements of the Statement of Need.

Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery such items.

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition (OCT 2014) (Tailored) Comparative Evaluation

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will award a Fixed Price with estimated quantities requirements contract to the responsible quoter using a comparative evaluation. The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The government reserves the right to select a quotation that provides benefit to the government that exceeds the minimum but is not required to do so. Quoters are advised that quotations may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must at a minimum meet the solicitation requirement statement.

The government will apply the following comparative evaluation process as the basis for award:

Assess the direct comparison of one quote with another using a uniform and fair approach to determine which quote provides the government what it needs, where and when in accordance with the SON and RFQ.

Once one quotation is found acceptable, it is compared to the remaining ones, and the “best” one is chosen for the best value to the government.

The Government may rely on internal documentation including the Federal Awardee Performance and Integrity Information System (FAPIIS) Past Performance Information Retrieval System (PPIRS) and contracting officer’s knowledge of and previous experience with supply or service being acquired for determining Past Performance. If no record of past performance is found in FAPIS or PPIRS, the contract shall not receive a favorable or unfavorable rating, but shall receive a rating of neutral.

Price shall be submitted using the enclosed Price Schedule.

The government will evaluate prices for the options under FAR 52.217-8 by using the final year’s option prices to calculate the price for six months of effort, and adding that amount to the base and other option years to arrive at the total price.

Information not contained in a vendor’s quote will not be considered during the evaluation. The Government intends to make award selection without clarification, but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b) for evaluation procedures are necessary, and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

The following factors shall be used to evaluate offers:

Technical Capability. Each offeror’s quote shall be evaluated based on equipment and services specifications, to determine if the offeror provides a sound, compliant approach that meets the requirements of the Statement of Need and demonstrates a thorough knowledge and understanding of those requirements and their associated risks. The offer shall submit for evaluation: (1) how their product(s) meet or exceed the products specified in the SON and Schedule Line Items 0001 - 00015, (2) ability to supply equipment (deliveries) 24/7/365 within the timeframe stated in the SON, availability to meet deadlines for: Deliveries and pickup/return of equipment; Inoperable, broken equipment and replacement of such equipment; 3) Service calls for equipment; Loaner or replacement of equipment.

Delivery Date. The purpose of the delivery factor is to assess the offeror’s shipment capability to meet the Government’s delivery timeframe of a minimum of 30 days after receipt of order.

Past Performance. The Government will perform an independent determination of relevancy of the data provided or obtained. The past performance evaluation factor assesses the degree of confidence the Government has in an offeror's ability to supply products and services that meet users' needs, based on a demonstrated record of performance. The Government will rely on internal documentation including the Contract Performance Assessment Reporting System (CPARS) for determining the Past Performance of the offeror.

Price. Price analysis techniques may be utilized to further validate price reasonableness. The Government shall evaluate for award purposes, the price of the supplies or services being acquired based upon the total price proposed for items identified for pricing which are applicable to the basic requirements.

The provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. To be eligible for award offerors must be registered in System for Award Management (SAM) prior to award in accordance with the provision.

The following FAR clauses cited in the clause are applicable to the acquisition:

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.209-7, Information Regarding Responsibility Matters (OCT 2018) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) 52.216-1, Type of Contract (APR 1984) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-8, Utilization of Small Business Concerns (Oct 2019) 52.219-9, Small Business Subcontracting Plan (JUN 2020) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) 52.219-14, Limitations on Subcontracting (MAR 2020) 52.219-16, Liquidated Damages – Subcontracting Plan (Jan 1999) 52.219-28, Post Award Small Business Program Representation (MAR 2020) 52.222222-3, Convict Labor (JUNE 2003) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2018) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.222-54, Employment Eligibility Verification (OCT 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-5, Trade Agreements (OCT 2019) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013) 52.233-2, Service of Protest (SEP 2006) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)

The clause at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment The clause at 52.216-18, Ordering, applies to this acquisition.

The clause at 52.216-21, Requirements, applies to this acquisition.

The clause at 52.216-27, Single or Multiple Awards, applies to this acquisition.

The clause at 52.217-6, Option for Increased Quantity, applies to this acquisition.

The clause at 52.217-9, Option to Extend the Term of the Contract, applies to this acquisition.

The clause at 52.219-14, Limitations on Subcontracting, applies to this acquisition.

The following additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are as follows:

VAAR 852.211-70, Equipment Operation and Maintenance Manuals VAAR 852.211-73, Brand name or equal VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016)(Deviation) VAAR 852.219-75, Subcontracting Commitments Monitoring and Compliance VAAR 852.233-71, Alternative Protest Procedure (JAN 1998) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2012) VAAR 852.237-70, Contractor Responsibilities (APR 1984) VAAR 852-246-71, Inspection VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.270-1, Representatives of Contracting Officers

VAAR 852.212-70, Provision and Clauses Applicable to VA Acquisitions of commercial Items (APR 2020):

852.203-70, Commercial Advertising 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors 852.215-71, Evaluation Factor Commitments 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements 852.232-72, Electronic Submission of Payment Requests 852.233-70, Protest Content/Alternative Dispute Resolution 852.233-71, Alternate Protest Procedure 852.246-71, Rejected Goods 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements 852.270-1, Representative of Contracting Officers

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.204-7, Systems for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.211-6, Brand Name or Equal

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights 52.204-4, Printed or Copied Double-sided on Post Consumer Fiber Content Paper 52.204-18, Commercial and Government Entity Code Maintenance 52.211-6, Brand Name…