36C24820Q0846 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-07-2020 None 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827 To all Offerors/Bidders

36C24820Q0846 07-07-2020

X X X July 13, 2020 at 5:30 PM EST.

X The purpose of this amendment is to:

1. Submit answers to questions pertaining this requirement. See Page 2 for a list of answers.

2. Change the timeframe to ask questions is extended to July 10, 2:00 PM EST.

3. Extend the response date of the solicitation to July 13, 2020 at 5:30 PM EST.

Frequently Asked Questions and Answers Please keep in mind this requirement is Request for Quote, aligned with Federal Acquisition Regulations (FAR) Part 13 Simplified Acquisitions Procedures. Any bid language falls under FAR Part 14, which is not utilized in this requirement.

1. Is this for the VA Puerto Rico Healthcare system?

· See section C.9 Delivery location and instructions.

· Caribbean Veterans Affairs Healthcare System (CVAHCS) located at 10 Casia Street, San Juan, Puerto Rico 00921.

2. Can we perform a Site Survey to finalize the bid quote requirements?

· Site Survey needs to be coordinated. Due to time and the Pandemic, we will allow a Site Survey to be performed over the phone.

· Currently in Puerto Rico, COVID-19 test is required 72 hours prior to travel to Puerto Rico. Then contractors will need to follow Hospital Administration Guidelines to enter CVAHCS facility and an authorization is required to access Community Living Center through a second screening area.

3. Can you extend the Response Date until Monday, 07-10-2020 for us to complete our bid quote after a site survey?

· Solicitation will be extended until 07/13/2020 at 5:30 PM Eastern Standard Time.

4. Does the VA have a preferred manufacturer?

· See section B.4, 2.0 General Requirements. Brand name is Joerns or an equal that must meet salient characteristics on the statement of work.

5. Is a comparable manufacturer acceptable?

· Yes, a comparable manufacturer is acceptable if it meets the salient characteristics on the statement of work, in Section B.4.

6. Is the expectation for the Original Equipment Manufacturer (OEM) to deliver, install the equipment on-site in Puerto Rico?

· See section B.4, 4.0 Installation- There’s no expectation for the OEM to perform the requirement, the vendor who’s awarded the contract shall be able to meet these requirements stated in the statement of work.

· See Section D.3 52.212-2 Evaluation, D, #1, in reference to limitations on subcontracting.

7. Given the COVID-19 Pandemic situation, can the Kick-off Meeting be held virtually? Which Kick-off meeting?

· Yes, a Kick-Off meeting can be held virtually. Need to coordinate with the Contracting Officer.

· Kick-Off meeting to coordinate delivery of the bed frames.

8. What is the vendor credentialing requirements for the delivery service?

· The vendor should show Company ID and Real ID from Home of record.

9. How much time does the Caribbean VA Healthcare System has planned for this delivery?

· See section B.3 Delivery Schedule and B.4 Section 3.0 for Delivery and period of performance.

10. Will there be biomedical support on the ground to certify functions checks?

· Yes

11. What documentation does the end-user require at the time of delivery?

· If you can provide user manuals.

12. Does the end-user require an in-service/training?

· Yes

13. Is a designated area to process/assemble as necessary the incoming beds?

· Yes, the equipment will be assembled in CVAHCS main Logistic Service warehouse.

14. Do the responsibilities of the contractor end upon providing a fully functioning product at the loading dock?

· See section B.4 Statement of Work, 4.0 Installation. (Vendor shall deliver the equipment and provide all necessary labor, skills, materials, etc. required to install, train on the bed frames.)

15. Who is responsible for the movement of the product to and from the patient rooms?

· Caribbean Veterans Affairs Healthcare System (CVAHCS) Logistics, Nursing and Facility Management will move the equipment to patients’ rooms.

16. Is the Prime Contractor responsible for any asset tagging?

· No, this will be done by CVAHCS Logistic Services.

17. Will the customer install asset tracking devices to the products at the point of delivery?

· No

18. Does the customer require any electrical safety check documentation at the point of delivery?

· Yes, an incoming inspection completed by the contractor and certified by CVAHCS Biomedical Service and Electrical shop.

19. Is the Prime Contractor responsible for any VA property disposal (i.e. beds being replaced)?

· No

20. Is the Prime Contractor responsible for any patient transfer?

· No

21. What is the earliest delivery start time?

· 07:30 AM on weekdays.

22. What is the latest delivery finish time in case of a delay?

· No later than 1:00 PM on weekdays.

23. Have all the beds earmarked for exchange been identified and located?

· No exchanges required.

24. What are the PPE requirements for the contractors?

· Must wear surgical mask, OSHA regulation safety boots, safety gloves, protective eye wear.

25. What are the uniform requirements for the contractor?

· Contractors uniforms should comply with OSHA regulation safety boots, safety gloves, protective eye wear during installation. Surgical masks are required all the time. Contractors shall observe and comply with Puerto Rico’s COVID 19 law of wearing protective mask and social distancing precautions.

26. Is there a cost involved for parking?

· No cost for parking.

27. Is there designated vendor parking?

· Parking will be provided by CVAHCS Police Service.

28. Is there a cost associated with obtaining a time-limited I. D. badge from the VA Police Service?

· No cost associated with obtaining a time-limit I.D. badge.

29. How far in advance must the time-limited I. D. badge be requested?

· Contractor should plan 2 days prior to fill paperwork to obtain badges and permission from CVAHCS Police Service.

30. The Contract says 2.0 per year with installation/Training. Does the government intend to split with installation being installed into two occasions? # of beds per month? Or install beds ASAP

· The period of performance is for 12 months. There might be two different timeframes for installation. The first delivery and installation are planned 30 days ARO. The second delivery is undetermined at this time.

· The quantity in section B.2, is what is required in One-Year Timeframe.

· The installation of bed frames will be required after 30 days ARO.