36C24820Q0819_1.docx
DOCX document 13 KB Posted
- Attached to
- R499--FY20: Commercial Records Storage
- Solicitation number
- 36C24820Q0819
About this file
This document provides a pre-solicitation notice for a commercial records storage contract opportunity. The James A. Haley VA Hospital requires secure off-site storage and retrieval of various medical records, including paper, digital, film, glass slides, paraffin wax, microfilm and microfiche. Records must be stored in a facility within 15 miles of the hospital that meets National Archives standards. The contractor will transport records between hospital locations and the storage facility, and must be able to retrieve or deliver records within one hour of a request. The contractor will also be responsible for legally destroying records at the end of each records retention cycle upon written request. A request for quotes will be posted within 24-48 hours as a 100% small business set-aside, with a response deadline of August 19, 2020 at 3:00pm Eastern Time. The contracting agency is the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8.
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Text version
Contract Opportunity Presolicitation Notice
PRODUCT SERVICE CODE
SUBJECT
CONTRACTING OFFICE'S
ZIP-CODE
SOLICITATION NUMBER
RESPONSE DATE/TIME/ZONE
ARCHIVE
DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
SET-ASIDE
NAICS CODE
CONTRACTING OFFICE
ADDRESS
POINT OF CONTACT
(POC Information Automatically Filled from User Profile Unless Entered)
DESCRIPTION
See Attachment
AGENCY'S URL
URL DESCRIPTION
AGENCY CONTACT'S EMAIL
ADDRESS
EMAIL DESCRIPTION
ADDRESS
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
GENERAL INFORMATION
PLACE OF PERFORMANCE
* = Required Field Contract Opportunity Presolicitation Notice R499 FY20: Commercial Records Storage 33637 36C24820Q0819 08-19-2020 3:00 pm
EASTERN TIME, NEW YORK, USA
N
SBA
493190 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637 Contracting Officer Chad L. Raterman chad.raterman@va.gov 813-631-2815 James A Haley VA Medical Center 13000 Bruce B Downs Blvd, Tampa
FL.
33612
USA
https://www.va.gov VA Website chad.raterman@va.gov Contracting Officer email address Pre-Solicitation Notice
James A. Haley VA Hospital (JAHVA) has a requirement for record storage and retrieval for the Veterans Health Administration. For purposes of this document, records are defined as documents, files or records created by and/or maintained by JAHVA. These records may be in the form of any medium: paper, digital, film, glass slides, paraffin wax, microfilm or microfiche.
The Contractor shall provide secure storage of JAHVA records in a facility that meets the requirements of the National Archives and Records Administration (NARA).
The storage facility must be within a 15-mile radius of JAHVA to facilitate transportation of records that cannot be e-mailed or faxed; specifically, paraffin blocks and pathology glass (tissue) slides. The Contractor shall be required to transport records from all James A. Haley locations to the designated off-site storage. Upon request, the Contractor must have the ability to retrieve or deliver records within one hour of receiving a request. The Contractor shall be responsible for legal destruction of such records upon authorized written request by JAHVA Records Control Officer or designee. Destruction will occur at the close of each life cycle for records that are stored at the contracted facility.
Request for Quotes (RFQ), will be posted as a 100% Small Business Set-aside.
The RFQ shall be posted within the next 24 to 48 hours.
File details come from the government source that posted it. Updated .