36C24820Q0350-001.docx

36C24820Q0350

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24820Q0350 05-08-2020 Gabriel Defillo 407-646-4012 05-22-2020 15:00 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827 X X 339113 750 Employees X N/A X 36C672 Department of Veterans Affairs Caribbean Healthcare System Casia St. #10 San Juan PR 00921 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page Intent to solicit the Physiological Monitor System for the Caribbean VA Healthcare System.

Send emails to: fernando.defillo@va.gov See CONTINUATION Page X X x Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

b. GOVERNMENT:

Network Contracting Office 8 (NCO 8) Orlando – Commodities Team 13800 Veterans Way Lakemont Bldg., Room 210 Orlando, FL 32827-7403

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES/PAYMENT: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 Electronic Submission of Payment Requests (NOV 2012)

b. Items are received, inspected and accepted or job completed.

c. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to Tungsten Network VA.Registration@tungsten-network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx after their itemized report has been reviewed and approved by the Contracting Officer’s Representative (COR). For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info listed in paragraph 5 of the PWS). Invoices shall also include any payment discount terms.

f. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov.

g. VA’s Electronic Invoice (e-Invoice) system uses a third-party contractor (Tungsten Network) for submission of electronic invoices. Go to this website to begin submitting electronic invoices, free of charge: http://www.tungsten-network.com/customer-campaigns/veteransaffairs-us/

4. GOVERNMENT INVOICE ADDRESS: (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENT: The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

REQUIREMENTS & INSTRUCTIONS:

See Section E.1. 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017) and Section E.2 GENERAL INSTRUCTIONS TO OFFERORS.

SPECIAL NOTE

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any questions must be submitted in written form via e-mail to fernando.defillo@va.gov and shall be received no later than MONDAY, May 12, 2020 AT 3:00 PM EASTERN STANDARD TIME (EST).

Quotes will be considered only from offerors who are regularly established in the business called for, who are financially responsible, and able to show evidence of their reliability, ability, experience, facilities and personnel, directly employed by them to render prompt and satisfactory service.

CONTRACT ADMINISTRATION

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

TOTAL

0.00

B.3 DELIVERY SCHEDULE

Caribbean Health Care Systems Calle Casia #10 St.

San Juan, PR 00921

USA

B.4 STATEMENT OF WORK

STATEMENT OF WORK

1. Project Title: Implementation Bedside Physiologic Monitoring System and Remote Telemetry in Emergency Department VACHS.

2. Background: The VACHS cares for patients with conditions that may require bedside physiologic monitoring across Emergency Department and remote telemetry monitoring to transfer at inpatient setting. The current infrastructure has end-of-life, compatibility, redundancy, communications, and information workflow limitations, which may impact patient safety.

3. Performance Period: To be completed within 30 days from delivery of equipment.

3.1. All labor, training and maintenance are going to take place at Emergency Department facility under VACHS policies.

3.2. VA Caribbean Healthcare System shall limit access to those individuals requiring access to perform functions related with this equipment.

4. Work Requirements:

4.1. The vendor shall provide all labor, supervision, training and all other resources required to deliver the requirements stated herein.

4.2. The vendor will not be issued an account to this system and is not going to perform remote access.

4.3. All vendor employees must successfully complete the Cyber Security Awareness and Rules of Behavior Training and the appropriate VA Privacy training.

5. Type of Contract: This is a commodities contract that includes the acquisition, installation, implementation, testing, validation and optimization of a critical patient care system.

6. Scope of Work:

6.1. VA-PR: - Upgrade/Replace ED Bedsides:

Patient Information Center iX Expand

6.1.1. Each centralized workstation must have the capacity to store at least, four (4) days of patient data.

6.1.2. Provide at least, remote client workstations to be placed at designated inpatient surgery and medicine wards.

6.1.3. Each workstation shall include, at least: PC hardware with dual video, RAID controllers and secondary speakers, widescreen LCD display.

6.1.4. The system must be capable of alarm escalation to VA-owned Cisco Call Manager. Contractor is responsible of system integration, testing and validation.

6.1.5. Software for alarm reporting to facilitate gathering and analysis of data needed for measure of success of the VACHS for The Joint Commission Sentinel Event Alarm for Clinical Alarms shall also be provided.

6.1.5.1. These reports shall be customizable by, at least, unit, alarm type, patient, dates.

6.1.5.2. Reports shall have the option to export to spreadsheet application software such as Microsoft Excel.

6.1.6. Virtual environment to accommodate an HL7 Enterprise with ADT System License, EMR System License, Beds License, Patient ID Matching, Wave Form Export.

6.1.7. Additional required features include: Event Management Platform, ADT Adapter, IDN Program Platform, Whiteboard/Command Center, Historical Database, HDB Reporting Tool, Web or Mobility Option.

6.1.8. When the electronic medical record is unavailable, the enterprise solution shall store all HL7 data sent from the primary server. When the electronic medical record is once again available, the data is automatically forwarded to the electronic medical record.

6.1.9. During normal operation, the primary server replicates its primary database to every host in the topology every 5 minutes. If the primary database on the primary server becomes unavailable, the surveillance and overviews database stations shall switch to local mode and use their replicated primary database.

6.1.10. Surveillance and overview database stations shall be configured to auto-reconnect when the server becomes available. Once re-connected, data that had been stored locally (while in local mode) shall continue to be available for review from anywhere in the system where there is network access available.

6.1.11. Provide and install two (2) automatic transfer switches and uninterruptible power supplies (UPS) in each communication closet (Comm. Closet) to be used.

6.2. Wireless Remote Telemetry Transmitters

6.2.1. Rechargeable battery

6.2.2. Color touchscreen display with lock capability of at least 2.5 inches.

6.2.3. Numeric and waveform display capability on display.

6.2.4. Alarm notification

6.2.5. QRS beep

6.2.6. Monitoring parameters: ECG and SpO2

6.2.7. Charging station for rechargeable batteries.

6.2.8. Coverage area

6.3. Deductive Line Item: Critical Care Units

6.3.1.1. General Requirements:

6.3.1.2. Touch screen display of at least 19 inches

6.3.1.3. To include battery power that will last at least two (2) hours

6.3.1.4. Multi parameter module with the following; ECG/Resp, cardiac output, SpO2, invasive blood pressures and temperature,

6.3.1.5. Microstream CO2 module

6.3.1.6. Applicable mounting kit with variable-height arm

7. Installation Requirements

7.1. INSTALLATION, INCLUDING TESTING, VERIFICATION/VALIDATION, IMPLEMENTATION AND TRAINING:

7.1.1. De-install all existing central and client workstations, and physiological monitors. All these items shall be left appropriately organized and put away in an orderly manner.

7.1.2. Unpack all new equipment. Thorough inspections of new equipment to detect defective components capable of adversely affecting system performance at the go-live.

7.1.3. Replacement of equipment found defective during inspections. Contractor will replace the system component with equal or superior functioning new (not refurbished) equipment or software with respect to any part of the system that is not properly functioning.

7.1.4. Work area shall be kept clean and orderly at all times, especially in patient care areas. Remove and properly dispose all packaging materials including; empty boxes, wrapping material, plastics, pallets, wires, and any other materials to the designated recycling containers.

7.1.5. Perform all equipment installation, integration and implementation services in accordance with manufacturer’s specifications, to comply with required level of performance and accuracy. This also includes HL7 integration.

7.1.6. Perform all pre-production tests on an environment which will be safe for patients, electronic personal health information that allows a systematic validation of all its components. Testing and validation will be done parallel to the existing patient telemetry system without any interruption to its functioning.

7.1.7. Contractor will provide and install any software update, patches and enhancement intended to update system software version or correct software errors and deficiencies prior to first use.

7.1.8. Contractor shall supply all labor, parts, test instruments, tools, hardware and software required to perform all the installations, testing environment, validations, implementations, and movement into production environments.

7.1.9. Unlimited service and technical support calls can be performed during regular hours, 8:00AM to 5:00PM during the system period of warranty at no charge. Warranty shall start after the first 24 hrs of the system go live.

7.1.10. The response time to emergency calls for service will be no more than one (1) hour after notification during the system period of warranty at no charge.

7.1.11. Contractor will dispatch for onsite visits to service calls within 12 hours in the event that phone or technical support cannot resolve the problem.

7.1.12. On-site service will be offered between 7AM and end by 3PM, except when a change in hours is requested by the VACHS.

7.1.13. Vendor must provide all necessary procedure manuals, troubleshooting manuals and operator manuals.

7.1.14. Vendor must provide education/training on-site and provide basic operating and maintenance training.

7.1.15. All trainings shall include health technician staff in the use of the equipment.

7.1.16. Provides updates or improvements of the equipment when necessary.

7.1.17. Provide all documentation on system configuration and design. Network Layout design for all systems, i.e. Core switches, distribution switches, APC’s, monitors, redundancy, servers, etc. Network design engineer contact as well. Network components mounting options for the data closet.

7.1.18. Wall mounting solutions for the MX800 or the MX550 other than some wall mounting plates. Remotes for the PIC iX hardware. If this installation will not have the PIC iX hardware remote. Mounting solutions to have the hardware surface mounted as these cannot be placed on the floor.

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SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

[X] 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards ( [X] 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[X] 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[X] 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C 632(a)(2)).

[X] 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126).

[X] 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[X] 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[X] 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[X] 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[X] 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).

[X] 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [X] 52.225–5, Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

C.2 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to:

VA Caribbean Healthcare System Casia St.#10 San Juan, PR, 00921

All nonemergency requirements may be shipped through address below. Should offeror choose to utilize this avenue of delivery, package must be accompanied by a Material Safety Data Sheet (MSDS). Package will not be considered “received and accepted” until it has reached San Juan, PR.

Interstate Warehouse 3700 Port Jacksonville Pkwy Jacksonville, FL 32226

(End of Clause)

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

***Not Applicable***

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to— GSA Federal Supply Service Specifications Section Suite 8100 470 East L'Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/);

(ii) Quick Search (http://quicksearch.dla.mil/);

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by?

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $10,000, and offers of $10,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

ELIGIBILITY:

This RFQ is limited to responsible parties (see FAR Part 9) with the ability to provide service for San Juan VA Medical Center.

Period for acceptance of offers. The quoter agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of quotes.

CONTRACTING OFFICER’S SPECIAL INSTRUCTIONS AS FOLLOWS:

In order to maintain integrity of this solicitation and subsequent award date, all quoters are advised that any questions must be submitted in written form via e-mail to Fernando.defillo@va.gov and shall be received no later than May 12, 2020 at 3pm EASTERN STANDARD TIME (EST). Questions will not be entertained after May 12, 2020 @ 3:00 PM. The Contracting Officer will issue a consolidated response via solicitation amendment to www.fbo.gov to all parties.

CONTRACTOR’S SIGNATURE:

In accordance with Federal Acquisition Regulation Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

1. Individuals. Signed by the individual.

1. Individual doing business as a firm. Signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words, “an individual doing business as (insert name of firm).”

1. Partnership. Signed in the partnership name. Prior to award, provide a list of all partners and designate which partners have authority to bind the partnership.

1. Corporations. Signed in the corporate name followed by the work “by” and the signature, and title of the person authorized to sign. Prior to award, provide a list of individuals who have authority to bind the corporation.

1. Joint Ventures. Signed by each participant in the joint venture in the manner prescribed in (a) through (d) above.

1. Agents. When an agent is to sign the contract, other than as stated in paragraph (a) through (e) above, the agent’s authorization to bind the principal must be established by evidence satisfactory to the Contracting Officer.

QUOTE PREPARATION INSTRUCTIONS:

0. PREPARATION

0. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of quotes. Quoters shall carefully review this section prior to commencing preparation of quotes and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

0. In order for a quote to be considered, quoters must strictly comply with all instructions outlined in this solicitation. Failure to furnish quotes that comply with the instructions, at the predetermined due date for submission, may result in elimination from consideration for award. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.212-1 – Instructions to Offerors.

0. SUBMISSION INSTRUCTIONS

1. One electronic copy (email) of all sections of the quote (Technical and Price) shall be submitted to the Contract Specialist via email to Fernando G. Defillo on or before the Due Date/Time shown in Block 8 of the SF1449 (page 1 of this document).

0. All email responses shall reference the RFQ number “36C24820Q0350” in the email’s subject line. Emails with attachments may not exceed 5mb. If your submission is larger than 5mb, you may send multiple emails – please add the following label to the email’s subject line, e.g. ‘1 of 3’, ‘2 of 3’, and so on.

1. Faxed proposals are NOT permitted under any circumstances.

0. FORMAT

2. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise, but not overly elaborate. Excessive reliance on promotional brochures is discouraged.

2. Electronic Copy: Provide one (1) electronic copy of the complete proposal. Electronic copies must be in Microsoft Word or Adobe Acrobat format, and virus checked prior to submission.

1. Volume 1: Pricing Information. Quoter is to complete Section B.2 Schedule of Services and Pricing or submit a separate attachment.

1. Volume 2: Technical Information

2. Quoters may, at the discretion of the Government, may be asked to provide information for clarification purposes regarding their proposals. Requests for clarification information do not constitute discussions.

2. The Quoters shall be held responsible for the validity of all information supplied in his/her quote, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the quote may be rejected and receive no further consideration.

2. If revised quotes are requested, the number of revised copies to be submitted shall be the same as those of initial proposals.

0. VOLUME REQUIREMENTS

3. Volume 1 – PRICING: Quoters shall submit a signed SF 1449 (blocks 30 a, b, and c), a completed Section B.1 Contract Administration Data (fill-ins), signed amendment(s) or acknowledgement of amendment *completed SCHEDULE OF SERVICES AND PRICING in Section B.2.

3. Volume 2 – TECHNICAL – General Instructions: The Technical volume should include necessary information regarding the offeror’s ability to perform all requirements outlined in the solicitation. Failure to provide a Technical quote in accordance with the solicitation instructions may render a quote incomplete and ineligible for award.

Technical quotes shall not include price or pricing information. In no case, shall statements such as “we comply with the requirements of the contract” or its equivalent be acceptable to meet the requirements of this request for proposal. The offeror should not simply rephrase or restate the Government's requirements but shall provide a rationale or explanation to convince the Government that the offeror’s approach will meet the Government requirements well. The level of detail in a technical quote is significant. A technical quote of the work described in the PWS shall be provided in adequate and precise detail to establish with a high level of confidence that the Contractor understands the technical merits, scope, and complexity of the work to be performed. Additionally, the information should be presented in a way that best highlights the quoter’s competitive advantage for the services being requested and that the Contractor has the capability to accomplish the work well within the time frames established. To that end, the quote shall also include enough detail of supporting information that clearly and concisely substantiates the validity of stated claims/capabilities. The Government may consider the quoter’s assertions or merely restating or paraphrasing the Governments requirements without further explanation, clarification, or context to be weaknesses, deficiencies, or, if such content is substantial, it may warrant a quote’s evaluation of unacceptable.

1. COMPANY EXPERIENCE - Quoters shall submit information on company experience. Company Experience shall include detailed information about the company’s experience in upgrading building chiller plants. The company shall also provide contract numbers and POC of similar work completed.

NOTE: Quoters who fail to submit required documentation may be considered ineligible for award.

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

E.3 GRAY MARKET LANGUAGE AND COUNTERFEIT ITEMS (MAR 2020)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

EVALUATION PROCESS – In accordance with FAR 13 Simplified Acquisition Procedures, the Government will award a contract from this solicitation to the responsible quoter on a comparative basis whose quote conforms to the solicitation and represent the best overall value to the government.

a. The contracting officer will conduct an administrative review for completeness. This review will consist of ensuring that the contractor provided all required volumes listed in ADDENDUM to FAR 52.212-1.

b. For a quote to be eligible for award, the quoters must ensure they are in compliance with the NAICS code listed on Page #1, block #10 of the 1449.

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

d. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The government will evaluate for best value, and use as factors price, delivery, qualifications, and warranty.

1. Quoter shall provide information on how they will comply with the Limitations on Subcontracting in accordance with Paragraph C.8, “(13 CFR 125.6)” of this solicitation.

If subcontracting, contractor will provide proof that they follow 13 CFR 125.6.