36C24820Q0182-0001034.docx

INSTRUCTIONS TO QUOTERS:

Submitting your quote. Submit your company’s quote in writing and on paper to the address specified on page 1 of this Request for Quotes (RFQ) or via e-mail utilizing either PDF or Microsoft Word formats (8 Megabyte File Size Limitation). You may not submit more than one quote. If a concern submits more than one quote all quotes will be rejected from that concern. Quotes received that do not contain all of the following information being requested will be considered unacceptable.

Submission deadline. We must receive your quote at the address specified by the deadline specified on page one. We will not consider any quote that we receive after the deadline unless we receive it before we issue a purchase order and considering it will not delay our purchase. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We may reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.

Per FAR 13.106-2 -- Evaluation of Quotations or Offers:

The Government intends to award a contract as a result of this Request for Quote to the responsible offeror whose offer conforms to the RFQ requirements using the best value on a comparative assessment evaluation procedure,

1. Price

2. Technical

3. Past Performance

The determination of best value also considers the relative importance of the evaluation factors. The final award decision may be made through a trade-off between price and the non-price evaluation factors. All evaluation factors, other than price, when combined are significantly more important than price. As other evaluation factors become more equal, the evaluate price becomes more important.

Vendors shall provide a minimum quote acceptance period of 120 days after RFQ closing for offers Award and documentation will be in accordance with FAR Part 13.106-3.

Points of Contact Contracting Officer Name: Amber Milton Organization: NCO 8 Phone No.: 727-399-3343 E-Mail Address: Amber.milton@va.gov

Information to be submitted. Put the following information on the first page of your quote:

1. RFQ Number

2. CONTRACTOR (Contractor’s Name)

3. ADDRESS (Street)

__________________________ (City-State-Zip)

4. POINT OF CONTACT (Name/Title)

5. PHONE NO.

6. E-MAIL

7. DUNS NUMBER

8. Your payment address;

Beginning on the second page of your quote, provide the following information in the following order:

2. All quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

3. Complete and provide the Offeror Representations and Certifications, per 52.212-3, of the solicitation. *The offeror shall complete “only” paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal.

4. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the synopsis solicitation numbered and dated as follows:

Add rows as needed. The above amendment section must be filled-out in the event that an Amendment(s) is sent to the offeror or posted to www.fbo.gov and must be returned with the RFQ package. Failure to acknowledge amendment(s) may constitute the rejection of the quote.

5. Offerors shall complete and return Pricing Schedule.

6. Only one quote shall be submitted by an offeror.

7. Technical Requirements that the Contractor Shall Provide:

The Government intends to make a single award to the responsible quoter whose quote conforms to the solicitation requirements and is most advantageous to the Government. In making the best value determination, the Government will make a comparative assessment of the quoters.

Vendors submitting a quote must be determined responsible according to the standards of FAR Part 9 to be eligible for award. VA will select the service that represents the best value to the Government to fulfill the requirement based on the judgment of the Contracting Officer and VA user(s). The Contracting Officer will read all quotes. The Government is not requesting or accepting alternate quotes. VA will compare quotes against each other in an impartial and simplified manner based on FAR Part 13.

To be considered for this award the Contractor must provide the following:

1. Price Schedule: Quotes shall include a completed Pricing Schedule located in this RFQ. Quotes shall include pricing for all work identified in the PWS. The Government will review the price schedule for completeness, accuracy and will evaluate the reasonableness of the quoted prices. Normally, adequate price competition establishes a fair and reasonable price.

a. Different analytical techniques and procedures may be used, singly or in combination, to ensure that the final price is fair and reasonable.

b. To account for the option period(s) possible (maximum six months) under Clause 52.247-8, Option to Extend Services, the Government will add one-half of the last option period price to the sum of all period total prices.

c. Vendors are required only to price the base and four (4) options.

d. Vendors shall not submit a price for the potential six months extension of services period under Clause 52.217-8. Evaluation of options shall not obligate the Government to exercise the options.

2. Technical: The technical portion of the quote will be used to make an evaluation and arrive at a determination as to whether the quote will meet the requirements established by the Government in the Statement of Work (PWS). Past performance is considered part of the technical portion of the quote.

a. Technical Information

1. Joint Commission Accreditation – Prior to the award, the Contractor must meet/exceed the standards of The Joint Commission (JC) and the Center for Medicare and Medicaid Services (CMS).

2. The contractor shall have a minimum of 3 years of experience in storage, delivery, setup, education and maintenance of durable medical equipment.

3. Material Safety Data Sheet (MSDS) – Written policy/procedure statement for cleaning/disinfecting VA-owned equipment and a complete listing of chemicals.

4. Protocol – Written protocol for how personnel shall exercise necessary precautions when handling all durable medical equipment which has not been cleaned, sanitized or disinfected.

b. Past Performance (Past Performance is Part of Technical)

1. The Contractor shall be regularly established in the business of providing the service identified in PWS.

2. Offerors shall provide three (3) identified references when submitting their quote. Emphasis will be on recent and relevant past performance. Recent is defined as work performed within the last three years. Relevant is defines as work similar in scope of the work described in the PWS.

3. Past performance will be evaluated on an acceptable or unacceptable basis. Offerors without a record of relevant past performance or for whom information on past performance is not available, will not be evaluated as neither favorable nor favorable. As a result, they will receive a “Neutral/Unknown Confidence” rating for past performance.

4. The Offeror’s present and past work record will be used to assess the Government’s confidence in the Offeror’s probability of successful performance. The Government will evaluate the Offeror’s reputation for a record of reasonable and cooperative behavior and commitment to customer satisfaction; and generally the Offeror’s business-like concern for the interest of the customer.

5. In investigating relevant past performance, the Government considers information in the offeror’s proposal and information obtained from other sources. Other sources may include past & present customers & their employees, other Government agencies including state and local, consumer protection agencies pre-award surveys, and better business bureaus & others who may have useful information, including the Government’s Contractor Performance Assessment Reporting System (CPARS) & Past Performance Information Retrieval System (PPIRS).