36C24820Q0140-0002012.docx

1. What is the address for the “outer buildings”? All administrative bldgs., not medical (bldg. 100) Are they all located on the same property? YES What is the distance between these buildings? Walking distance

2. On the SqFt Chart what does the “ENG Sqft” represent in the chart? What does the “building #” correspond to/reference? Not aware of the Eng. Chart? Need more information. Please provide chart.

3. On the SqFt Chart there are several buildings that do not list a floor type, what is the Contractors responsibility for these buildings? Not aware of the Eng. Chart? Requirement has changed due to Union rules. Bay pines is requesting 10 people to help supplement workforce.

4. Is this a new requirement or are services currently being provided by another vendor? NO. If so, please provide the monthly contract value.

5. Are Housekeepers required to be onsite at all locations during the hours that the clinics operate? No for CBOC contract after hours, or emergencies.

6. What are the hours that the outer buildings operate? bldgs. Are open until 5pm

7. Please confirm that Bradenton CBOC, Pt. Charlotte CBOC and Sarasota CBOC are the only locations that require services on Saturdays? And please confirm Saturday Hours are 8AM to noon. ****

8. Page 65 under the section for Technical, it references two (2) PWS, however the title page “Bay Pines VA Healthcare System Outer-Buildings (BPVAHCS OUTER-BUILDINGS) and Community Based Outpatient Clinics (CBOC’s)” states the PWS is combined. Please clarify if there are additional PWS statements that are not yet posted, if so please advise when these documents will be released. I not aware of other documents. The two PWS havwe been condensed into one document.

9. Are cleaning crews expected to be onsite from opening of CBOCs until close of business each day? No, after hours and emergency situations

10. Is there any requirement for afterhours cleaning at any of the facilities? Yes

11. Is there any date available for site visits for the Outer Buildings? December 3rd and December 4th.

12. Can the Executive Housekeeper also be one of the shift leads at one of the locations? That would be a contractor issue. They would have to make that decision based on the work load.

13. Will the Government consider adding a Mobilization CLIN for equipment and materials due to the large scope of this contract? No, Materials and equipment are being provided by the VA.

14. Would it be possible to get a drawing showing the proximity of the 19 outer buildings to the main hospital buildings at Bay Pines please? Yes, Distances between buildings is especially of interest as well as any storage areas or buildings for our housekeeping equipment. Distance between the builds is “walking distance” and each section has a housekeeping closet.

15. If possible, can you confirm the square footage for the entire project (covering all 11 buildings)? Refer to Engineering.

16. How can I get the Square footage for the all areas that are included in the bid? I see the Quantity, but I would really like the Square footage also? If that is possible, please let me know how I can get that information. Square footage of the CBOCs have been provided. Square footage is not required for Bay Pines Outer Buildings as the requirement has switched to 10 personnel to supplement Bay Pines workforce.

17. Does Eng. Sq. Ft in the technical Exhibit mean total building square feet or something else? Square footage is not required as Bay Pines requirement has changed to 10 personnel to supplement Bay Pines workforce.

18. Assuming Eng Sq Ft is total square feet, there are outer buildings that have floor compositions that do not total to the total square feet. What are bidders to assume are the compositions of the remaining square feet. Square footage is not required as Bay Pines requirement has changed to 10 personnel to supplement Bay Pines workforce.

19. There are areas that do not have the square footage listed for various floor types. Different floor types have different production rates for cleaning work. Can the government please provide accurate square footage counts in order to provide the most accurate pricing? Square footage is not required as Bay Pines requirement has changed to 10 personnel to supplement Bay Pines workforce..

20. The PWS states: ". In treatment and exam rooms, total disinfection cleaning shall be accomplished on a daily basis" No where in the PWS is the square footage provided for the exam rooms. This is required in order to provide accurate pricing. Will the government please provide the square footage by building for each exam room? No contract cleaning in clinics will be accomplished by contractor on Bay Pines campus. All CBOC figures were captured during CBOC vendor tour.

21. The Government provided drawings of a large number of buildings. However, they are missing Keys to annotate acronyms and the scale does not provide the original paper size. This leads to inaccurate conclusions on spaces. Would the Government please provide keys for the drawings and the scale? Square footage is not required as Bay Pines requirement has changed to 10 personnel to supplement Bay Pines workforce..

22. Could you confirm that Sol. No. 36C248-20-Q-0140 primarily differs from Sol. No. 36C248-19-Q-1036 in that it adds janitorial requirements for the 19 "Outer Buildings"? What are other significant differences?. No significant differences in PWS.

23. Who will provide consumables in the Outer Buildings"? EMS

24. A number of drawings in PDF format are provided. Can a cross-tabulation to building numbers be provided? Are floor plans available for all the Outer Buildings? Yes Is there a site map that shows the relative proximity of all buildings? Yes Engineering service will provide diagram of Bay Pines Campus.

25. A large amount of space has been added. How and when can a full site visit be arranged? Site visit will not be required as Bay Pines will be requiring 10 people to help supplement workforce instead of contractor taking over housekeeping duties on site.

26. The term "Eng. Sq. Ft" heads one column of Technical Exhibit B. What does this signify? We need the overall cleanable space in each building. Square footage is not required as Bay Pines requirement has changed to 10 personnel to supplement Bay Pines workforce..

27. Why was our team not notified that the initial solicitation was being cancelled? Cancellation was posted to FBO. Is it possible that new space will be added in the future, resulting in another cancellation and re-issue? There is no new space at this time, there may be new spaces added over the life of the contract.

28. Is the current procurement replacing an existing contract, or is this a new requirement? All CBOC figures were captured during CBOC vendor tour. Outer buildings requirement is new.

29. If the current procurement is replacing an existing contract, who is the incumbent contractor and what is the current annual contract value? See #30

30. If there is an existing contract, is the current procurement scope of work the same or has it changed? See #30

31. PWS paragraph 4.2 specifies that exterior windows are to be cleaned at least monthly. Exhibit E specifies that Window Cleaning must be performed weekly. Please clarify. Not familiar with reference, but only interior windows will be cleaned weekly.

32. In Technical Exhibit A, there is building information missing for the Sarasota, Bradenton, and Port Charlotte CBOCs. Please clarify. ?. All CBOC figures were captured during CBOC vendor tour. Not familiar with references included.

33. In Technical Exhibit A flooring type square footage is missing for Bldgs. 12, 13, 35, 36, 54, 103, 110, and 13. Please clarify. Square footage is not required as Bay Pines requirement has changed to 10 personnel to supplement Bay Pines workforce..

34. In Technical Exhibit A the “Eng. Sq. Ft.” is missing for Bldg. 20. Please clarify, and also please clarify how the “Eng. Sq. Ft.” values relate to either net cleanable or gross square footage values. Square footage is not required as Bay Pines requirement has changed to 10 personnel to supplement Bay Pines workforce..

35. The solicitation references DoL wage determinations for Pinellas, Collier and Citrus Counties. It would appear that the Sebring CBOC is in Huntington County. Please clarify if the Sebring CBOC is governed by one of the referenced WDs. Sebring is in Highlands County

36. Please confirm whether or not there is a union and collective bargaining agreement in place that would govern custodial employees under the contract proposed by this solicitation. AFGE is only available to govt. employees.

37. In the Solicitation’s Instructions to Offerors under the Technical requirements on page 65 there is a reference to “…two (2) Performance Work Statements.” In reviewing the posting, there appears to only be one PWS (file designation # 36C24820Q0140-002). Please clarify. ? All CBOC figures were captured during CBOC vendor tour. Outer buildings requirement is new. The SOW for Outer Bldgs. Should be considered the only source.

38. Is there a site visit scheduled for this procurement? If so when? EMS will provide staff member to accompany vendor on tour arranged by Contracting Officer.

39. Is it correct to assume the previous request for proposal we submitted for Bay Pines CBOC’s Housekeeping was cancelled? Contracting Officer should be able to answer the question.

40. Can you please advise if the only difference between the original RFQ and the current subject RFQ is the additional housekeeping needs of the 19 OUTER Buildings that support the Bay Pines Hospital? yes

41. Will there be different experience and immunization requirements for housekeeping staff supporting the OUTER BUILDINGS than the CBOC’s? There is no difference.