36C24819Q1076-0003001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10-09-2019 None Department of Veterans Affairs West Palm Beach VA Medical Center 7305 North Military Trail Palm Beach Gardens

FL

33410-6400 00548 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) West Palm Beach VA Medical Center 7305 North Military Trail Palm Beach Gardens

FL

33410-6400 To all Offerors/Bidders

36C24819Q1076 10-09-2019

X X

10/17/19 at 4:00 PM EST X The purpose of this amendment is to post answers to questions that were received.

A list of gases that are currently in use is included. The solicitation closing date is extended to 10/17/19 at 4:00 PM.

Kari Jeanlouis-Haliburton Contract Officer

CONTINUATION PAGE

Solicitation Q and A

Does the GOV require all offerors to be licensed to distribute Medical Gases (Prescription Drug) in the state of Florida at the time of bid submission, or will a non-licensed awardee be allotted time to become licensed post award. ( See line 12 and 13 of the statement of work)

Please clarify Paragraph 4.5 that the Government is refereeing to a Proof of Delivery (POD) and not an invoice (at the time of delivery) – as invoices are submitted via Tungsten Network via consolidated monthly billing. (Proof of Delivery Document) Paragraph 4.6 states “The contractor shall have an emergency response plan that provides for emergency deliveries of oxygen within 6 hours after notification, 24 hours a day, 7 days a week, in accordance with the contract. Contractor shall provide emergency plan on date of solicitation submission.” ( Contractor to provide emergency response plan for 6 hour response upon facility request). (Natural disaster timelines may have some flexibility during event) (Response after natural disaster is declared over must respond within 6 hours of request)

Can the GOV please clarify the parameters for the 6-hour requirement? Is this under emergency response/disaster conditions when the Response Plan is in effect? Under normal operating conditions, Emergency Orders are normal due to fluctuating mission requirements, (NOTE: No pricing provisions listing an Emergency Delivery Fee – a standard requirement – especially given the 8:00 AM – 12:00PM delivery restriction)? Could the GOV please clarify the “Extra Delivery Fee” listed (that has an estimated quantity of (6) annually - our interpretation)?Delivery fee for anything over the 6, what is the cost to the government on the 7th delivery and so on….

For bid continuity, can the GOV please provide a Price Schedule Matrix (calculable) for the vendors to complete, listing the estimated quantities and rentals per Base Year and all Options? Please note, there is no pricing reference to an Emergency Delivery and/or Hydrostatic testing of GFE - (Paragraph 7 subparagraphs C & D). Currently the pricing “fills” listed are not clear if the “required fills” quantities -- are annual figures? Secondly, are these requirements consistent throughout all Option Years? This is the CO responsibility to create the price sheet or the way she wants answers turned in for evaluation. Usually done in accordance with the way funding lines are in the funding doc.

Could the GOV please clarify Rental Pricing. What constitutes “an Option” as rentals are required, normally billed “as monthly quantities” - via the consolidated monthly Tungsten invoice. Succinctly, can the GOV clarify the rental requirement (one or the other), i.e. either daily, or monthly consolidated metrics are used (we have never seen a weekly requirement)? Are vendors to interpret – pricing provided for rentals as “choosing either Daily, or monthly?” Are the number of Rentals listed an annual quantity -- and are the quantities provided in the RFQ consistent throughout all Option Years? Option is option item or option year. Please refer to the option clause in the FAR or in the solicitation.

Are there any CLINs numbers for “fill quantities”/rentals? How are vendors to interpret specific LINE ITEMS -- for example RRCYLMXS-OX (rent CYL MED XS Oxygen) has a quantity of 8,952. Vendors are supposed to be familiar with similar or like terms or be able to decipher what we need. I am unsure of this as the SME from WPB VA is supposed to know this and give proper names this was pulled from current vendor.

What does 8,952 represent and how would this be “broken down?” Is it 8,952 total cylinders across 12 months’ time (Base Year), or 8,952 total rental days for RRCYLMXS- OX across the Base Year? Please note, the pricing for rental clarification is a must, as the disparity in interpretive pricing has wide variance between vendor bids – and not accurately pricing the GOV requirement? Not days but cylinders, please reference any proposed alternative pricing.

The “Technical Ability section shall include a technical performance plan and proof of insurance. (section not to exceed 5 pages –> not including copies of certificates)” – given the level of detail, including a disaster/emergency response plan – (5) Pages total seems inadequate? Does the (5) Pages include supporting enclosures, such as a disaster plan, Org Chart, etc? Would the GOV consider a Base Document not to exceed (10) Pages, with supporting Enclosures (emergency response plan - ERP) not counting against the Base Document limitation? (NOTE: The ERP is 10 pages alone given the detailed requirement). This requirement is removed.

What is Transition Time Frame the GOV is allowing for vendors? Normally, this is not to exceed (30) Calendar days, as transition inventories must be conducted, cylinder reconciliation requirements, Liquid Nitrogen Filling procedures are inclusive to transition (Liquid Nitrogen given new FDA refill restrictions). Up to 30 days Current List of Gases in Use

Oxygen Compressed

Day/Cylinder

E-Cylinder Carbon Dioxide

Day/Cylinder

Carbon Dioxide H-Tank

Day/Cylinder

Nitrogen H-Tanks

Day/Cylinder

Liquid Nitrogen

Day/Cylinder

Air USP E CGA 950

Day/Cylinder

NITROGEN NF MEDICAL D CGA 960 C/O

Day/Cylinder

NITROUS OXIDE USP E CGA 910

Day/Cylinder

LD 0.3% ME/0.3% CM/21%OX/NI 200

Day/Cylinder

CB 4% CD/16% OX/NI E

Day/Cylinder

ARGON UHP 35 CGA 580

Day/Cylinder

HELIUM HP SIZE 6K BID

Day/Cylinder

ARGON HP 6K BID

Day/Cylinder