36C24819Q0775-009.docx

36C24819Q0775

PAGE OF PAGES

THIS RFQ IS

IS

NOT A SMALL BUSINESS SET-ASIDE

1. REQUEST NO.

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO.

4.

CERT. FOR NAT. DEF.

RATING

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5A. ISSUED BY

6. DELIVER BY (Date) 5B. FOR INFORMATION CALL: (No collect calls)

7. DELIVERY

NAME

TELEPHONE NUMBER

FOB DESTINATION

(See Schedule)

OTHER

AREA

CODE

NUMBER

9. DESTINATION

a. NAME OF CONSIGNEE

8. TO:

a. NAME

b. COMPANY

b. STREET ADDRESS

c. STREET ADDRESS

c. CITY

d. CITY

e. STATE

f. ZIP CODE

d. STATE

e. ZIP CODE 10.

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE ON

OR BEFORE CLOSE OF BUSINESS (Date) This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

ITEM NO.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(a) (b) (c) (d) (e) (f)

a. 10 CALENDAR DAYS %

b. 20 CALENDAR DAYS %

c. 30 CALENDAR DAYS %

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS

16. SIGNER

a. Name (Type or print)

b. TELEPHONE

c. COUNTY

AREA CODE

d. CITY

e. STATE

f. ZIP CODE

c. TITLE (Type or print)

NUMBER

IMPORTANT:

11. SCHEDULE (Include applicable Federal, State and local taxes)

12. DISCOUNT FOR PROMPT PAYMENT

(THIS IS NOT AN ORDER)

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

REQUEST FOR QUOTATIONS

X 36C24819Q0775 -1 -2019 672-19-2-510-0301 Department of Veterans Affairs Network Contracting Office -8 at VACHS

VA

Administrative Building, Suite #4M440 #10 Calle Casia San Juan PR 00921-3201 120 calendar days from award date.

Rey F. Clemente rey.cle mente@va.gov

(787) 641-7582 Ext. 34951 See Delivery Schedule -2019

See CONTINUATION Page Painting Services for Steel Water Storage Tanks #1 & #2;

(1,000,000 Gallons) Exterior Walls, Ladders, & Hatches at VA Caribbean Healthcare System, San Juan, PR, in accordance with SOW terms and conditions, referenced specifications and awarded MATOC contract regulations (FAR & VAAR), including Federal, State or local laws.

This is a R equest F or

Q uote

RFQ

set-aside under SDVOSB submit quote s in “pdf format” by date, time and POC shown below:

RFQs due date by July

, 2019 at 0 A M AST (local Time) via Email at rey.clemente@va.gov . See Section

II Quota Preparation and And Evaluation Information.

X Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

I. GENERAL INFORMATION

1. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

2. MAGNITUDE OF THIS PROJECT: Between $25,000 and $100,000, in accordance with FAR Subpart 36.204 (b).

3. SITE VISIT: An organized site visit is scheduled for June 12, 2019 at 1:30 p.m. (AST) Local. Only one site visit will be conducted. Participants will meet at VA Caribbean, Main Lobby Entrance, San Juan, PR 00921-3201.

4. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted by the Prime Contractor (Only), attention to the Contracting Officer email: rey.clemente@va.gov. No telephone RFIs will be accepted. The RFI cutoff submission date is on June 17, 2019 at 09:00 a.m. (AST (Local).

5. CONTRACT CLAUSES: All provisions and clauses from the respective NCO 8 MATOC IDIQ contracts are applicable to this requirement. If there are any conflicts between the contract clauses and the information outlined in the resultant task order, the MATOC IDIQ contract language takes precedence over the information in the task order.

6. SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: 100% set asides for verified Service Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Quotes submitted by non-verified MATOC SDVOSB shall be excluded from award consideration.

7. BONDS, OFFER GUARANTEE: Are NOT required.

II. QUOTE PREPARATION AND EVALUATION INFORMATION

1. SUBMISSION: Quote shall be submitted by the Prime Contractor no later than closing date and time specified in SF18, Block 10. (subject to amendment) through via email at: rey.clemente@va.gov . NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED. Quotes shall be submitted as portable data files (pdf) format only, and documents submitted shall be no larger in size limit than 5 MB in size. The SDVOSB firm submitting the Quote shall be responsible to zipping or compressing the pdf documents to meet the required e-mail size.

1.1 Undeliverable emails due to an offeror’s quote’s size, using wrong email addresses, or else, is not the Government’s responsibility. To be considered and accepted as timely the quote, the quote must be fully received; prior the quote due date and time established in this RFQ. Failures to provide a timely quotes or incomplete quotes will be considered as noncompliant and its’ won’t be considered for technical evaluation.

2. BASIS FOR AWARD: The Government will award a firm-fixed price contract resulting from this RFQ to the responsible offeror based on price only. The Government intends to evaluate quotes and award a contract without conducting discussions with offerors. However, the Government reserves the right to hold discussions or clarifications; if the Contracting Officer determines them to be necessary.

STATEMENT OF WORK:

Steel Water Storage Tanks Painting Services At VA Caribbean Healthcare System #10 Calle Casia San Juan, PR 00921-3201

1. Objectives and Requirements:

a. The VA Caribbean Healthcare System (VACHS) requires the industrial painting services for the Steel Water Storage Tanks One & Two (million gallons tanks) at San Juan, PR. The purpose of this service is to maintain long-term integrity and service life of both storage tanks.

b. The Contractor shall provide all necessary supplies, materials, tools, equipment, expert supervision, coordination and inspections to perform exterior painting services.

c. Period of Performance for this service is 120 days after the Notice to Proceed date.

d. The Contractor shall maintain existing systems in service to the maximum extent possible and coordinate interruptions of any utility services in advance with the Contracting Officer’s Representative (COR).

e. Contractor shall use proper scaffolding equipment and/or platforms to perform works on the exterior of the facility due to the height of the areas needs to be painted. At all times, the Contractor shall adhere to proper safety procedures when painting in areas where scaffolding, aerial lift equipment and movable work platform has been setup and for all personnel that are working in the immediate area to wear the proper safety equipment.

f. Any observance of unsafe procedures or worked performed will result in an immediate stoppage of painting operations pending investigation by the Safety Officer or the COR.

g. The Contractor shall provide protective equipment and attire to personnel and require employees to use it while the performance of their duties as necessary. Safe equipment includes but is not limited to: Proper use of belts, ropes, hoists, saddles, hardhats, goggles, masks, protective clothing, rigging, etc.

h. Personnel employed by the Contractor shall be capable employees, qualified in the type of work to be performed. Contractor shall submit written confirmation that the contract employee is competent to perform the task. All personnel shall receive first-line supervision by the Contractor on-site. All personnel shall receive first-line supervision by the Contractor on-site. The Contractor shall provide to the Contracting Officer (CO) and/or COR any necessary documentation pertaining to contract employees as requested.

i. Work is to be performed at normal business hours Monday through Friday, and Saturday if necessarily to comply with project schedule.

j. Contractor Cleanup: Contractor is responsible for leaving the work areas free of all debris generated by the work at the end of each workday and for final cleanup when the job is completed. Facilities serviced by the Contractor shall be returned to the Government in the same condition of cleanliness as existed when received by the Contractor. All plumbing fixtures used to clean paint equipment, shall be cleaned immediately after use. Mineral spirits and other flammable liquids shall not be poured in to plumbing fixture, on the ground, grass, plants, or asphalt. Contractor shall only use utility sinks in janitor closet. All work areas of the using agency shall be cleaned by the Contractor after completion of work. In areas where flammable and combustible materials are stored, a self-closing metal refuse can, listed by a national recognized testing laboratory, shall be provided and maintain in good condition. Upon completion of the work, staging, scaffolding and containers shall be removed from the site. Paint spots, oil, and stains upon adjacent surfaces shall be removed and the entire job left clean. Work site shall be left neat and orderly at the end of each duty day.

k. Each item of the schedule is inclusive of furnishing and installation of materials and equipment, scaffolding, transportation to dump or storage of debris of materials generated as part of the work to be performed in accordance with contracting officer's instructions and all finishing work required to make each item complete in a workmanlike manner.

l. All the quantities that are indicated or successively added are estimates. Therefore, the government shall be not held responsible for the accuracy of the estimated quantities. The contract requires a completed project on a lump sum basis. It is therefore the responsibility of the Contractor to calculate, foresee and perform all quantities and work necessary even if not mentioned in the specifications but included in the drawings and/or are manifested, to deliver a complete project based on its overall scope.

m. Painting: - All painting tasks shall be accomplished to meet the guidelines established for good commercial painting practices, to include:

1) Surface Preparation: All surfaces to be painted shall be properly prepared, to include but not limited to removing mildew, oil, grease, loose paint, mill scale, dirt, foreign matter, rust, mold, and efflorescence.

2) After surface preparation, the Contractor must prime one coat the entire exterior previously painted surfaces.

3) After primer, the Contractor must paint two coats the entire exterior surfaces including all previously primed surfaces. Colors to be decided by government.

4) All painted surfaces shall be sufficiently covered with paint to ensure a solid coating, with no evidence of the previous color showing through at any place.

5) The painted surfaces should be uniform in color with no streaks or spots of a lighter or darker color, tint or hue.

6) Ladders, scaffolds and Swing Staging 500lb. capacity must be used by the Contractor to reach upper areas.

7) All tools, materials and equipment such as scaffolds, ladders, scrapers, blades, rags, cleaning chemicals and compounds will be strictly controlled by the Contractor for proper disposal and to prevent access to unauthorized personnel. This includes guarding the equipment to prevent patients' access and possible injury while Contractor employees are using the equipment.

8) A sufficient number of "wet paint" and hazard signs will be utilized by the Contractor employees to alert others of the dangers, prevent injury to other persons and avert damage to their property.

9) No painting materials or equipment shall be stored or kept at the Department of Veterans Affairs Medical Center when the operator is not working, without the expressed approval of the Chief, Facility Management Service.

n. Scheduling:

1) The Contractor shall provide the work schedule for the service that will be performed. The schedule must be submitted 2 weeks after the notice to proceed.

2) Painting tasks shall be scheduled to be performed on definite appointed days and in no event shall the Contractor carry on work outside regular agreed-upon working hours without the prior approval of Facility Management Service.

3) In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, the entire work shall be re-scheduled as to a mutually agreed upon date. Postponement will not reflect any penalties assessed to the Contractor, nor should there be any additional cost to the Government.

o. Quality Assurance Service Plan - The Contractor shall establish complete quality control programs to ensure the requirement of the contract are provided as specified.

p. Environmental Requirements:

1) The Contractor shall submit the Categorical Exclusion Form and appendixes for PREQB submittal in compliance with National Environmental Act (NEPA) and the Puerto Rico Categorical Exclusion Resolution R-11-07. The Categorical Exclusion shall include but not limited to Topographic map of 1:20,000, executive summary, certifications (signed by Chief FMS). For the short-term process review, PREQB issues a form which EXCAT number for the proposed actions.

2) The Contractor shall submit an Environmental Protection Plan prior commencement of the work, the plan shall include but is not limited to:

a) Name(s) of the person(s) within the Contractor’s organization who is (are) responsible for ensuring adherence to the Environmental Protection Plan.

b) Name(s) and qualifications of the person(s) responsible for manifesting hazardous waste to be removed from the site.

c) Name(s) and qualification of the person(s) responsible for the training the Contractor’s environmental protection personnel.

d) Description of the Contractor environmental protection personnel training program.

e) A list of Federal, State and local laws, regulation, and permits concerning environmental protection, pollution control, noise control and abatement that are applicable to the Contractor’s proposed operations and requirements imposed by the laws, regulations, and permits.

f) Methods for protection of features to be preserved within authorized work areas including trees, shrubs, vines, grasses, ground cover, landscape features, air and water quality, fish and wildlife, soil, historical, and archeological and cultural resources. This protection area includes the project designated area.

g) Procedures to provide the environmental protection that comply with the applicable laws and regulations. Describe the procedures the correct pollution of the environmental due to accident, natural causes, or failure to follow the procedures as described in the Environmental Plan. Including any storage tank (fuel), compressor, or any related heavy equipment (containing oil, gasoline, and diesel fuel) which requires having spill containment measures to prevent, control, countermeasures and protect environmental resources.

h) Permits, licenses, and the location of the solid waste disposal area. Location of dumpsters and containers for solid waste management.

i) Environmental Monitoring Plans for the job site including land, water, air, and noise.

3) All cleaning operations that use soaps, detergents, hot water, steam, or other cleaners must be conducted on an impervious surface so that wash water can be collected and discharged to the sanitary sewer. Provide Safety Data Sheets (SDS) of all cleaning products for FMS Environmental Regulatory Section approval.

4) Use absorbent materials to clean spills/ leaks before washing. Place an oil-only boom or sock around storms drains. After washing, sweep up debris and dispose of property. Dispose all latex paint chips in Contractor’s construction container.

5) Contractor must manage all construction waste and prepare and submit written demolition debris management plan. The plan shall include, but not limited to:

a) Procedures to be used for the debris management.

b) Techniques to be used to minimize waste generation.

c) Analysis of the estimated job site waste to be generated including material and quantity to be salvage, reused, or recycled and the quantity of material to be taken to a landfill.

d) Detail description of the means/methods to be used for the material handling.

e) Establish and maintain the management of non-hazardous building construction and demolition waste set forth herein. Conduct a site assessment to estimate the types of materials that will be generated by demolition and construction.

f) Contractor shall develop and implement procedures to recycle construction and demolition waste to a minimum of 50 percent.

g) Contractor shall be responsible for implementation of any special programs involving rebates or similar incentives related to recycling. Any revenues or savings obtained from salvage or recycling shall accrue to the Contractor.

h) Contractor shall provide all demolition, removal and legal disposal of materials. Contractor shall ensure that facilities used for recycling, reuse and disposal shall be permitted for the intended use to the extent required by local, state, federal regulations.

i) Record on daily reports any problems in complying with laws, regulations and ordinances with corrective action taken.

6) Construction and Site preparation shall NOT initiate prior to finalize all required environmental requirements.

q. Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility service, fire protection systems, and the passage of facility patients, personnel, equipment and carts.

r. The Contractor must provide all services in accordance and compliant with the latest standards, rules, regulations, and laws, including but not limited to: NFPA 101, OSHA, ANSI, ADA, and TJC. Drawings, specifications and O&M manual files of the installed system will be available to the Contractor as requested.

2. Scope of Work:

a. The Contractor shall paint all exterior surfaces including, but no limited to walls, railings, ladders, hatches with the proper paint and coated to protect both water storage tanks.

b. The Contractor shall prepare the surface to be clean of mildew, chalk, peeling paint and other residues. Water blasting of at least 3,000 P.S.I. or greater must be used.

c. Estimated area to be painted: Each tank measures approximately 40’ high and 67’ in diameter. The Government will not be responsible for any error or variation in the square footage listed. Contractor shall verify square footage by means of a proper site visit and shall be responsible with the intent of the areas covered in this solicitation thereafter called “contract”.

d. The Contractor shall paint (Sherwin-Williams’ Fast Clad HB Acrylic or similar) the exterior steel surfaces of the tanks in their entirety, including weld construction, pipe connections, and steel appurtenances.

e. The Contractor shall remove all waste, debris, trash and hazardous materials from the property and disposed of properly. Access for trucks/dumpsters shall be coordinated with the COR. The Contractor is responsible for ensuring that debris, and hazardous material complies with applicable laws and regulations for proper disposal.

3. VA Information and Information System Security/Privacy Language

a. Contractors, Contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

b. If VA determines that the Contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the Contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A Contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All Contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for Contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

4. Security Incidente Investigation:

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The Contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the Contractor/subcontractor has access.

b. To the extent known by the Contractor/subcontractor, the Contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the Contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the Contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The Contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The Contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

5. Liquidated Damages for Data Breach:

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the Contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the Contractor/subcontractor processes or maintains under this contract.

b. The Contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

6. Security Controls Compliance Testing:

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the Contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the Contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

7. Training:

a. All Contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems. Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems.

b. The Contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required for this SOW.

ATTACHMENTS:

See attached document: S02 - Attachment #1 - Referenced Site Plan Sketch [1 page] 02.

See attached document: S02 - Attachment #2 - Specification 01 33 23 - Shop Drawings Product Data and Samples [4 pages].

See attached document: S02 - Attachment #3 - Specification 01 35 26 - Safety Requirements [31 pages].

See attached document: S02 - Attachment #4 - Specification 01 74 19 - Construction Waste Management [7 pages].

See attached document: S02 - Attachment #5 - Specification 01 81 13 - Sustainable Construction Requirement [7 pages].

See attached document: S02 - Attachment #6 - Specification 09 05 00 [3 pages] Exterior Finishes _ Materials Schedule Rev.

See attached document: S02 - Attachment #7 - Specification 09 91 00 [13 pages] Painting.