36C24819Q0421-003.docx

Statement of Work

Window Treatment & Privacy Curtain Tracks

1.0 PURPOSE.

This statement of work describes the requirements for the procurement, delivery set up and installation of Window Treatments & Privacy Curtain Track, for the West Palm Beach VA Medical Center, Domiciliary Building.

2.0 BACKGROUND.

Facilities Planning and Executive Leadership in conjunction with the Interior Design team are requesting new furnishings for our newly constructed domiciliary building. With the new space, we can improve patient care and experience within the medical center. New furnishings are required to fit the space requirements, aesthetics and functions. Furnishings are not existent to the new space and this procurement will accomplish the facilities continuing effort to provide a safe, therapeutic, and aesthetically pleasing environment for our Veterans.

3.0 SCOPE OF WORK.

This project shall consist primarily of delivery, assembly and installation of all furnishings outlined in this document. The contractor shall include the removal of all related shipping debris and construction cleanup associated with the installation of the furnishings for the WPB (West Palm Beach) VA Medical Center’s Domiciliary building.

3.1 The Contractor shall provide the following products and related services.

3.1.1 Manufacturing and delivery of products.

3.1.1.1 The Contractor shall be responsible for any damage to the furnishings that occurs due to manufacturer /freight/dealership error or neglect. The Contractor will be responsible for the coordination for delivery, receiving and installation to the WPB VA Medical Center.

3.1.1.2 The Contractor shall submit an estimated schedule of delivery and installation and coordinate approval with the WPB VA Interior Designer and/or COR.

3.1.2 Standard installation.

3.1.2.1 All work is to be completed during normal business hours.

3.2 Preliminary furnishing requirements are defined in the documents listed below.

3.2.1 Attachment A. Illustration Sheets (PDF file). The Illustration Sheets identifies all products required under this delivery order. Quantities are provided by total.

3.2.2 Attachments B. Drawings. The drawings show all spaces related to products for this space and their planned location for installation. These drawings are provided for information only and should not be used in developing quotes for this delivery order. Quotes should be prepared using the Illustration Sheets and Section 4 as the definition of the detailed requirements for each item. All items requiring field measurements are the contractor’s responsibility and include but are not limited to window treatments, cubicle/privacy tracks, shower rods.

3.3 This is a brand name or equal procurement. All products shall be brand name or equal to the products listed in this document. Products shall comply with the salient characteristics listed in this Statement of Work and the requirements as defined in Section 4. If a product listed has been discontinued or is no longer available, the Contractor shall provide a currently available product that is equal in terms of essential salient characteristics to the product in the Section 4.

4.0 PRODUCT.

This project consists of the procurement, delivery, set up and installation of:

· WT-1: InPro Clickeze WebbLok window treatments – Qty: 58

· TK-1: InPro Clickeze WhisperCube privacy curtain track with carriers – Qty: 1

4.1 General Requirements. All furnishings must meet the following salient characteristics as specified below.

4.1.1 Colors and Fabrics. All surfaces shall have a manufacturer’s standard finish that is the same as the finish specified on the Illustration Sheets. The fabrics /finishes cited on the Illustration Sheets should be provided unless they are unavailable, either because it is no longer being manufactured, or because the lead time for manufacturing the fabric would delay product delivery in accordance with the schedule. In that case, alternates shall be of the same or higher grade than the finishes cited on the Illustration Sheets. Alternate finishes shall be the same or similar color, material, pattern, scale, and texture as the finishes specified on the Illustration Sheets. All fabric and finish color selections shall be selected and approved by the WPB VA Interior Designer.

4.1.2 All finishes shall be engineered for heavy use and frequent cleaning using hospital-grade cleaning substances.

4.1.3 All products within each room or space shall have compatible finishes and colors to provide an aesthetically pleasing solution.

4.1.4 Dimensions. All dimensions defined in the SOW, the Illustration Sheets, and on the drawings, are nominal dimensions. Contractor is responsible for all field measurements to confirm furnishings fit properly and comply within the space and make any adjustments necessary. Field measurements and proper adjustments are required before manufacturing is to commence.

4.1.5 Warranty. All products shall be designed for healthcare application and covered with manufacturer’s standard warranty, including parts and labor. All items shall be repaired/replaced on-site at WPB VA Medical Center campus. Product may be out of service for up to 6 hours on-site or with approval by the VA Interior Designer or representative. The Contractor shall provide written documentation showing that their products meet warranties in accordance with the equivalent or better standard. Specific warranty requirements shall be as listed below.

4.1.6 Window Treatments – 1-Year

4.1.7 Privacy Curtain Tracks – Limited Lifetime Contributes to LEED credit.

· WT-1: InPro Clickeze WebbLok window treatments – Qty: 58

· WebbLock Fabric Group 5: 3000 Net, N0002 White/Beige

· Facia, mullions and track color: Bronze & Silver (see floorplans)

· Reduced Depth Angled Sec Box

· Behavioral health appropriate shades

· Tamper-resistance

· Extremely durable

· Cordless window shade

· Pre-set leveling stops

· Heavy-duty security boxes with security fasteners

· Easy to clean and maintain without removing shade

· Spring roller completely secured

· Inside window mount, field measure to exact fit

· Self-contained shade system designed for areas where damage/tampering may occur

· Side channels and security box facia with back plate cover protects mechanicals from tampering

· 1% Openness in Semi-Private Rooms, 5% openness in all other areas

· Fabric Composition: 25% Polyester, 75% PVC, Greenguard and Greenguard Gold

· Fabric Fire Classification: NFPA 701, CA Title 19

· Fabric: Fragrance Free/Non-Toxic, Antibacterial ASTM G21/G22, Flame retardant, Grade 8 Colorfastness, Thickness 0.022-0.026 in., Weight 12.39-15.28 oz/yd2

· If multiple shades required for width of window at mullions, facia is to run the full length of window as one piece. Page 4 of 8

· TK-1: InPro Clickeze WhisperCube privacy curtain track with carriers – Qty: 1

· All cubicle tracking system to come from a single source.

· Heavy-duty extruded rigid vinyl track

· Finish: White

· Track dimensions: 1.14” (29mm) height x 1.20” (30mm) width

· Comes in 7’, 8’, 9’, 12’ & 16’ straight lengths

· Comes in 1’x1’x 60 degree, 2’x2’ x 45 degree, 2’x2’ x 90 degree, 3’x3’ x 90 degree, 4’x4” x 90-degree bends that with a one-foot radii to mate with straight track sections

· Provide track splice, extruded aluminum with white powder coat finish to join track sections

· Provide end caps, molded thermoplastic for end of track sections

· Provide ligature resistant pop-out carriers, 2-7/8” high, 5/8” wheel, peak load lbs.(f): 10.1, works with Whisper Cube track system, disengages at 10 lbs. of pressure, provide minimum qty of carriers by formula: (total track length x 2.2) + 2 = total minimum carriers All items to be from the same manufacturer.

5.0 DELIVERY/INSTALLATION.

5.1 Project installation

5.1.1 The Contractor shall submit an installation schedule for approval.

5.1.2 The Contractor shall coordinate with facility on staging needs and parking prior to installation dates. Dock space and parking is limited. No trailers shall be dropped on site or delivered without prior approval from VA and scheduled in advance. Damage to VA landscape/grounds will be the responsibility of contractor to repair at contractor’s expense.

5.1.3 Protect adjacent, existing and newly placed construction, equipment and finishes as much as possible during installation to limit damage. The Contractor shall be responsible for any damage to the building that occurs due to contractor error or neglect.

5.1.4 The Contractor is responsible for the clean-up of each work area and for proper disposal of all packing/crating materials daily and will have no access to cardboard recycling, metal recycling and garbage dumpsters. The Contractor shall submit an installation schedule for approval.

5.1.5 The Contractor shall furnish all supplies, tools, equipment, facilities and services required to perform the service under this contract.

5.1.6 Any painting and patching, if required, will be performed by the WPB VA Medical Center Painters at the Contractor’s expense.

5.1.7 The WPB VA Interior Designer or a designee will accomplish inspections of installations requiring a final inspection. The contractor will correct deficiencies at no additional cost to the government in a timely manner.

5.2 Delivery.

5.2.1 The Vendor shall provide up to 45 days free storage if needed.

5.2.2 Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon. Protect materials from damage.

5.2.3 Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary.

5.2.4 Deliver only when the site is ready for installation work to proceed. Include flexibility of changes of delivery dates with 60-day notification by WPB VA.

5.2.5 Store products in dry condition inside enclosed facilities.

5.2.6 Preferred delivery of product to be coordinated with WPB VA Interior Designer.

5.2.7 WPB VA has limited storage. Receipt not always coincides with construction completion. This results in a need for storage other than the Medical Center. The vendor is responsible for receiving and storing product until the VA is ready for installation, up to 45 days at no charge.

5.2.8 A cellular telephone for the on-site supervisor must be provided before delivery.

5.2.9 Padding, packing and/or crating, dollies, hand trucks and any other type of tools and equipment commonly used for moving services activities as required for the safe transportation of the property and any other specialty equipment or tools shall be provided by the contractor.

5.2.10 To be eligible to perform under this contract, each crew member shall meet the following:

5.2.10.1 The ability to meet and deal with the general public

5.2.10.2 The ability to read, understand and apply printed rules, detailed orders, instructions and furniture drawing layouts

5.2.10.3 Familiarity with specified commercial product disassembly and assembly, parts and components

5.2.10.4 Expected to be physically able to perform the functions required in the performance of their assigned duties

5.2.10.5 Maintain a neat, clean appearance and be in proper uniform at all times

5.2.10.6 Maintain professional behavior, respect healthcare environment and patient care, using proper language and subject matter at all times

5.2.10.7 Comply with all WPB VA Medical Center security, safety and infection control policies

5.3 Period of Performance. Contract shall be completed by April 15, 2019. Product shall not be put into production without the approval to do so from the POC Interior Designer.

5.4 Place of Performance.

West Palm Beach VA Medical Center Mental Health Domiciliary 7305 N. Military Trail West Palm Beach, FL 33410-6400

5.5 Operational Hours. Facility will be available for deliveries and installation between the hours of 0800 and 1600 M-F, excluding Federal Holidays.

5.6 GOVERNMENT-FURNISHED EQUIPMENT, BADGE, KEYS AND/OR FACILITIES PROVIDED

5.7 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES. The Contractor shall furnish all supplies, tools, equipment, facilities and services required to perform the service under this contract. The Contractor shall perform all work in accordance with this Performance Work Statement.

5.8 SECURITY REQUIREMENTS.

5.8.1 The contractor will coordinate for the issuance of required installation passes to contractor personnel. Contract personnel shall wear a badge that clearly identifies them as a contract employee. Badges shall be worn on the outer garment in full view at all times, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

5.8.2 The Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, Privacy Act data, and Government personnel work products that are obtained or generated in the performance of this contract. This includes dissemination of protocols and papers not generally available through the public literature. No photographs are allowed on WPB VA sites.

5.8.3 Company will return all issued US Government installation badges and passes when the contract is completed.

5.8.4 In addition to the changes otherwise authorized by the change’s clause of this contract, should the security condition change at any facility, the Government may require changes in contractor security requirements.

5.9 NON-PERSONAL SERVICE STATEMENT. Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor employees will perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and perform the inspection and acceptance of the completed work.

5.10 The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement.

5.11 The on-site working supervisor is responsible for management and oversight of all crew members; escort of additional, non-badged crew members; and ensures that property is boxed, crated, tagged/identified, loaded, and protected in a manner suitable for the type and complexity of the move. Supervisor to have a minimum of 5 years’ experience installing specified products.

5.12 Contract Officer Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting order.

6.0 SUBMISSION OF QUESTIONS.

All questions submitted for this solicitation must be electronically sent to Contracting Officer. The VA will respond to questions in writing within 48 hours. Model numbers and descriptions of products that do not coincide should be questioned and approved before quoting product.

7.0 SUBMISSION OF QUOTATION.

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. complete manufacturer’s product specifications

b. quantity of man hours for labor/installation

c. product literature

d. finish samples (2/each actual memo samples to mailed to VA Interior Designer for approval at West Palm Beach VA Medical Center 7305 N. Military Trail, West Palm Beach, FL 33410-6400, Attn: Kristy Owen, if other than finishes specified in SOW)

e. sustainability certification documents

f. complete testing results / certificates

g. warranty documents

h. self-certifying statement confirming ability to meet project deadlines.

Volume 2: (pricing)

a. delivered price quote with separate line for labor/installation as indicated on the Price Schedule Submissions can be sent in multiple emails to avoid computer system email size limitation. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

8.0 EVALUATION CRITERIA.

a. Price

b. Meet or exceed salient characteristics

c. Technical requirements listed in paragraph 7.0 of the Statement of Work