36C24819Q0363-004.pdf

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Bread and Bakery Products

2. Scope of work: Provide Bread and Bakery Products listed in the Schedule to the West

Palm Beach VA Medical Facility and the West Palm Beach VA Mental Health Domiciliary locations.

3. Performance Period: for the period of April 1, 2019 through April March 31, 2020 with four (4) 12-month options.

4. Type of Contract: [Firm‐Fixed‐Price]

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived.

C. GENERAL REQUIREMENTS

1. PRODUCT SPECIFICATIONS:

a. All products offered within a Bid Group will be available to be ordered for delivery at any location within that Bid Group.

b. Contractor will order quantities of bread and bakery products based on facilities menu needs, with oversight and concurrence from facility. Each location will phone or electronically send in delivery orders for Bread products to the Contractor.

i. West Palm Beach Main Hospital facility will require deliveries two (2) days per week. Order will NOT be required to be placed more than one week prior to delivery.

ii. West Palm Beach Domiciliary Campus will require deliveries two (2) days per week starting April 2019. Order will NOT be required to be placed more than one week prior to delivery.

c. Bread shall not be more than 24 hours old upon arrival at receiving point. Bread shall be packaged in accordance with the commercial practice. Bread shall not have been frozen prior to arrival. The package shall afford adequate protection against deterioration and physical damage during shipment from the supply source to the medical center.

d. If an item has been ordered and is not available at the time of delivery, it will be the vendor’s responsibility to obtain the necessary product that day.

e. All delivery tickets and invoices referencing the purchase order number must show the total items delivered for each line item.

f. The Government does not guarantee the estimated yearly quantity.

g. Please indicate the time orders are to be placed by: 2 working days prior to delivery

2. AUTHORIZATION FOR CHANGES. The contractor shall contact the Contracting Officer on all matters pertaining to administration. Only the Contracting Officer is authorized to make commitments to issue changes which will affect the price, quantity and quality or delivery of this contract.

3. PACKAGING, PACKING AND LABELING. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated there under.

a. All items must be identified with readable dates (open code dates), or coded dates.

Contractors who do not use open dating will provide a product code number key listing to each customer facility. The product code number key listing shall explain the actual date of production or processing. Copies of key-codes will be furnished to each destination receiving officer and each destination inspection agency with the first delivery.

b. Offeror is to provide pricing for both each and squat containers, if available.

Individual delivery locations will decide which container type to order.

c. All products listed within this contract are to be available to any VA facility listed in the contract at the same price quoted in the contract.

d. The Government anticipates making a single contract award in the aggregate.

e. Evaluation of offers will be based on capability to meet the Government requirements, past performance, and price. Preference may be given to offers that provide prices for product in containers as specified. However, vendors may offer alternate container (packaging) options and pricing. Award will be made to the offeror that is determined to be the best value for the Government. Alternative methods, (i.e. hormone free bread) are encouraged. If presenting alternative methods, please specify that in your bid.

4. PRODUCT QUALITY AND FRESHNESS.

a. All bread products shall be delivered to the requested destinations as listed in the schedule. All bread products furnished under this contract shall be fresh and of the highest quality.

b. Appearance and color: Each individual fresh bread roll shall have a uniformly brown crust characteristic of the product. Each individual fresh bread roll shall have a typical volume, characteristic grain, and be evenly baked without evidence of scorching or burning. The fresh bread rolls shall be sliced when specified. There shall be no foreign color to the product. The delivered fresh bread rolls shall not be crushed or damaged.

c. Odor and flavor: The fresh bread rolls shall have a flavor and aroma characteristic of the particular type of bread rolls. The fresh bread rolls shall be free from foreign odors or flavors such as, but not limited to, burnt, scorched, stale, rancid, or moldy.

d. Texture: The texture of the fresh bread rolls shall have a characteristic texture for the type of bread roll. The fresh bread rolls shall be firm, tender, uniformly brown crust characteristic of the product, except Class of roll A, French bread rolls, which shall have a firm, crisp crust.

e. Solids content: Each type of fresh or frozen bread roll shall have total solids content that is in accordance with the Standards of Identity for baked products.

f. Enrichment: Enriched fresh or frozen bread rolls shall have the enrichment ingredients evenly distributed in the final product.

g. Foreign material: All ingredients shall ben clean, sound, wholesome, and free from evidence of rodent or insect infestation.

h. Age requirement: Unless otherwise specified in the solicitation, contract, or purchase order, the fresh bread rolls shall be delivered within 72 hours after baking.

When frozen bread rolls are specified, the fresh product shall be in a freezer within 12 hours after baking and frozen to a maximum temperature of 0F (-17.8C), ±5F (-15C to -20.6C) and shall be at a temperature not higher than 10F (-12.2C) within 12 hours after being placed in the freezer. Unless otherwise specified in the solicitation, contract, or purchase order, the frozen bread rolls shall be manufactured not more than 120 days prior to delivery and shall not have exceeded 15F (-9.4C) at any time during storage and delivery.

a. All products furnished under this contract shall be processed and packed under sanitary conditions in strict accordance with guidelines provided by the U.S. Food and Drug Administration and the U.S. Department of Agriculture, using the best commercial practices that are standard for the industry. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth or contamination.

b. Unless otherwise specified in the item specification or solicitation, marking shall be in accordance with best commercial practice.

c. Any commercial or additional labeling as specified which complies with the U.S. Food, Drug and Cosmetic Act and regulations promulgated there under, is acceptable.

d. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The COTR, in accordance with the Contracting Officer, will accept or reject the product.

5. DELIVERIES OR PERFORMANCE.

a. The Contracting Officer shall authorize VA West Palm Beach personnel to place delivery orders for products listed in the schedule of pricing.

b. Orders shall be placed no less than 1 work day prior to the required delivery date, upon delivery at the receiving location, items ordered shall be less than 24 hours old.

c. Deliveries shall be made between 7:00am and 10:00am, local time, on Monday through Friday, as requested by the COTR or his/her designee, excluding Saturdays, Sundays, and federal holidays.

d. Deliveries shall be made within the premises at the following locations:

West Palm Beach VAMC Dept. 120 – Food Production & Service 7305 North Military Trail West Palm Beach, FL 33410

6. INSPECTION OF PLANTS: All product furnished under the awarded contract shall be processed at plants that have been inspected by the Federal Government. Approved inspection reports of another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meet these requirements, provided that the inspection was made not more than six (6) months prior to the proposed contract period. The Contracting Officer or his/her designee reserves the right to make pre-award, on-site survey and inspection of the plant, personnel, equipment and processes of the offeror prior to making award and conditions found will considered in awarding the contract.

Inspection(s) may also be made at any time during the life of the contract and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured in the open market. Any excess cost occasioned by this action will be charged against the contractor’s account.

7. DESCRIPTION OF SUPPLIES/SCHEDULE OF PRICE/COSTS: Contractor shall provide the estimated bread and dairy requirements as described in the schedule to the VA West Palm Beach VAMC, in accordance with specifications contained herein, for a one-year base. The Government anticipates award of a Firm Fixed-Price Estimated Requirements contract for the period January 21, 2019 - January 21, 2020. The Government does not guarantee the estimated yearly quantity. Any proposed alternate items shall meet the requirements of the Government specifications as cited in the Index of Federal Specifications/Standards (FED) and or commercial Item Description (CID). A-A-20052B and A-A-20053B. The awarded contract shall constitute the entire agreement including all terms and conditions applicable to the contract.

SCHEDULE

Sandwich Bread #1. white sandwich bread (27 slices/6 units case) 8 cases per day

#2. white .75” Texas Toast (21 slices/6 units) 7 cases per day

#3. 51% whole grain 13g CHO sandwich bread (25 per pack) 8 packs per day

Hamburger Buns #4. 51% whole grain 29g CHO hamburger bun 3 ½” (60 per pack) 4 per day

# 5. white 4” 34g CHO hamburger bun (12 pack) 2 packs per day

Hoagie Buns #6. 51% whole grain 30g CHO hoagie bun (5”) (24 per pack) 8 packs per day

English Muffins #7. Item #6 13 – light 20g CHO English muffins (6 muffins/20 per case) 2 cases per day

Rolls/Breadsticks #8. 51% whole grain 14g CHO dinner tea roll (12 per pack) 20 packs per day

#9. 51% whole grain 15g CHO breadstick (96 per pack) half pack per day

Gourmet Breads #10. gourmet cinnamon burst bread (11 slices per loaf/14 units per case) 1 case per day

Bagels #11 White bagel – 50g CHO (14 bagels/case) 3 cases per day

Tortillas/Flatbread #12. whole wheat 21g tortilla (24/case) half case per day

#13. 10” whole wheat garden vegetable tortilla (24/case) half case per day