36C24819Q0362-0002001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0002 03-08-2019

None

Department of Veterans Affairs

Orlando VA Healthcare System

13800 Veterans Way

Orlando FL 32827

00675

Department of Veterans Affairs

Network Contracting Activity 8 (NCO 8)

Orlando VA Healthcare System

13800 Veterans Way

Orlando FL 32827

To all Offerors/Bidders

36C24819Q0362

03-08-2019

X

X X

N/A

X

The purpose of this amendment is as follows:

1. The time for questions has expired. Accordingly, the VA will not entertain any further questions for this solicitation;

2. Please see the Continuation Page for questions and answers; and

3. Text appearing in Bold and Italics in the Questions and Answers are Amendments to the Solicitation.

Marie Smith

Contracting Officer

V814L2-4626

CONTINUATION PAGE

QUESTIONS AND ANSWERS

1. QUESTION: Is there a Seniority List available for this contract? (It's important to be able to calculate the vacation time for each employee, since we need to give first option

ANSWER: The Government does not have the information requested.

2. QUESTION: A Patrol is mentioned. Is it an on-foot roving patrol or is it in a vehicle? If it's in a vehicle, what kind and if it's provided by VA or the Contractor?

ANSWER: Reference Paragraph 8.2 of the PWS: Change “Roving Patrol” to “Roving Foot

Patrol”.

3. QUESTION: Radios are required. Are there additional specs for radios aside from the ones established in the PWS?

ANSWER: We operate the Motorola Manage Zone Core Astro 25.

4. QUESTION: How many total posts are there at the Orlando VA Medical Center?

ANSWER: Reference Paragraph 9.2 table.

5. QUESTION: There is a 24/7 main gate Guard, 12 hrs (Sic)/5 days a week East gate Guard and a Supervisor. Is the roving patrol given by any of these, or is there a separate roving patrol

Guard?

ANSWER: Reference Paragraph 9.2 table, see changes below:

Location Estimated Timeframe

Lake Nona Main Gate 24 hours per days, 7 days per week, 365/366 days per year

Lake Nona East Gate Monday – Friday 5:00 AM – 5:00 PM

Clermont CBOC Monday – Friday 7:30 AM – 4:30 PM

Delton CBOC Monday – Friday 7:30 AM – 4:30 PM

Kissimmee CBOC Monday – Friday 7:30 AM – 4:30 PM

Tavares CBOC Monday – Friday 7:30 AM – 4:30 PM

Viera OPC

Guards are needed only when the clinic is closed.

*foot patrol/roving guards required at this location

OPC normal clinic hours are as follows:

Monday & Tuesday 7:00 AM – 5:00 PM

Wednesday 7:00 AM – 7:00 PM

Thursday & Friday 7:00 AM – 5:00 PM

Saturday 7:00 AM – 12:00 Noon

* Exception – If a Federal Holiday falls during the normal business week, either the Saturday before the Federal

Holiday or the Saturday after the Federal Holiday, the

Saturday clinic will be closed.

6. QUESTION: Pre-employment investigation is set to be completed and submitted to VA 15 days prior stand-on-post. However, the proposal is submitted on the 13th, and the stand-on-post date is on April 1st. According to this time line, the investigations cannot be completed and submitted as established. Will there be a modification on this?

ANSWER: Reference Paragraph 7.19.2, see changes below:

The Contractor shall provide the results of the investigative reports for each guard to the CO and/or COR no later than:

7.19.2.1 Prior to the commencement of the contract.

7.19.2.2 New Contractor hires - ten (10) working days prior to the start of a new contractor employee.

7. QUESTION: When do you expect to give the award? (To be able to provide you with a time line and schedule for the different aspects of the contract start-up?

ANSWER: Refer to Price/Cost Schedule.

8. QUESTION: Page 17, Section 10.2 of PWS states that "the cost for such investigation shall be borne by the Contractor" and that the level of the investigation will determine the cost. Do you already have the level of security and the cost for the investigation? When will Contractor reimburse the Government for the investigation, if this is what is finalized?

ANSWER: Reference Paragraph 10.2 – see changes below:

10.2 The cost for VA T1 (formerly NACI) shall be borne by the Contractor. The link to the web site is as follows: https://nbib.opm.gov/hr-security-personnel/

9. QUESTION: If so, which ones? And if so, which ones, if any, can be done through VA?

ANSWER: See response to question #8.

10. QUESTION: Is there a Seniority List available for this contract? (It's important to be able to calculate the vacation time for each employee, since we need to give first option to the current employees.)

ANSWER: See response to question #1.

11. QUESTION: Is there a list of Uniforms and Equipment for the Contract Security Guards?

ANSWER: Refer to Uniforms: paragraph 7.23.

12. QUESTION: A Patrol is mentioned. Is it an on-foot roving patrol or is it in a vehicle? If it's in a vehicle, what kind and if it's provided by VA or the Contractor?

ANSWER: See response to question #2.

13. QUESTION: Radios are required. Are there additional specs for radios aside from the ones established in the PWS?

ANSWER: See response to question #3

14. QUESTION: How many total posts are there at the Orlando VA Medical Center?

ANSWER: See response to question #5.

15. QUESTION: There is a 24/7 main gate Guard, 12 hrs/5 days a week East gate Guard and a

Supervisor. Is the roving patrol given by any of these, or is there a separate roving patrol Guard?

16. QUESTION: Pre-employment investigation is set to be completed and submitted to VA 15 days prior stand-on-post. However, the proposal is submitted on the 13th, and the stand-on-post date is on April 1st. According to this time line, the investigations cannot be completed and submitted as established. Will there be a modification on this?

ANSWER: See response to question #6.

17. QUESTION: When do you expect to give the award? (To be able to provide you with a time line and schedule for the different aspects of the contract start-up?

ANSWER: See response to question #7.

18. QUESTION: Page 17, Section 10.2 of PWS states that "the cost for such investigation shall be borne by the Contractor" and that the level of the investigation will determine the cost. Do you already have the level of security and the cost for the investigation? When will Contractor reimburse the Government for the investigation, if this is what is finalized?

ANSWER: See response to question #’s 6 and 8.

19. QUESTION: Are there vaccination requirements for the Guards? If so, which ones? And if so, which ones, if any, can be done through VA?

ANSWER: This question is not a PWS requirement.

20. QUESTION: The SOW calls for a patrol vehicle for mobile patrols. What location is this for?

21. QUESTION: Is there a going to be a separate CLIN for the patrol vehicle?

22. QUESTION Please confirm the hours for the Viera OPC. There after hours on Nights correct?

23. QUESTION Is there an Incumbent Security Company?

ANSWER: Excelsior Defense Inc.

24. QUESTION Is the First Right to Refusal apply to this contract if there is an Incumbent?

ANSWER: Yes

25. QUESTION Is there a pre-bid conference?

ANSWER: No.

26. QUESTION Para. 6.20 What is the average advance notice notification given in the past one year?

ANSWER: There has been zero advance notice notifications within the past year.

27. QUESTION Para. 6.20 How many unscheduled events are there per month and how many guards are required.

ANSWER: There have been zero unscheduled events.

28. QUESTION Para. 7.24 Radios. What radio manufacturer and part number are you requiring? Are there going to be any additional cost in programming these radios to the VA

Police frequency and having the appropriate approvals?

ANSWER: MOTOROLA, APX 7000 and APX 6000.

29. QUESTION Para. 9.2 How many personnel are per shift per location?

ANSWER: The Government expects the contractor to provide unarmed security guard service to meet or exceed the requirements of the PWS.

30. QUESTION Number of guards needed

ANSWER: See question #29.

31. QUESTION Number of vehicles needed (if any)

32. QUESTION The number of security guard hours requested per guard, per year.

ANSWER: See response to question #29.

33. QUESTION So this solicitation is open market, not GSA Advantage?

ANSWER: Yes.

34. QUESTION By any chance can you provide the current incumbent and contract number

ANSWER: See response to question #23; GS-07F-96655 / VA248-17F-0002

35. QUESTION If so, what is the total annual dollar value?

ANSWER: Base period $1,007,276.86; Option Year 1 $1,009,756.44; six-month extension

$504,878.22.

36. QUESTION You mention Instructions to Offerors pages 35-38 but we cannot locate?

ANSWER: See paragraph E.1 beginning on Page 35 of the solicitation.

37. QUESTION What Wage Determination should we use?

ANSWER: See Section D of the solicitation.

38. QUESTION Who is current incumbent?

ANSWER: See response to question #23.

39. QUESTION What is current bill rate?

ANSWER: See response to question #35.

40. QUESTION Does the VA want to see photos of uniforms included in proposals?

41. QUESTION Who is the current incumbent for this contract?

42. QUESTION What is the current value of this contract?

ANSWER: See response to question #35.

43. QUESTION Are any vehicles required for this contract?

44. QUESTION If so, will there be a line item added to the solicitation?

45. QUESTION Is a regional supervisor required for the performance of this contract?

ANSWER: No. However, a designated on-site Point of Contact (POC) for contractor personnel and VA police to be able to contact. See changes below.

The word “supervisor” in paragraphs 5.2, 6.14 and 8.2 of the PWS is hereby changed to “on-site point of contact (POC).” The phrase “shift supervisor” in paragraph 7.24 of the PWS is hereby changed to “on-site point of contact (POC).”

46. QUESTION If so, will there be a line item added to the solicitation?

ANSWER: No. See response to question # 46.

47. QUESTION If a supervisor is required, will that individual serve all four sites or will each site require its own supervisor?

ANSWER: See response to questions # 5 and #46.

48. QUESTION Will the OVA MC East Gate, the Clermont, Delton, Kissimee (Sic) and Tavares

CBOCs require services on Federal holidays?

49. QUESTION If so, may offerors include a holiday rate within their offer?

ANSWER: See Paragraph B.2, Price/Cost Schedule of the solicitation.

50. QUESTION Are lunch breaks paid or unpaid?

ANSWER: The Government expects the contractor to comply with all applicable State and

Federal Labor laws.

51. QUESTION Is there a page limit on the technical proposal?

52. QUESTION Which state and/ or county licenses do offerors need to work in this state?

53. QUESTION If a contractor is performing work on federal property, do the state licensing laws apply to it?

54. QUESTION Exactly how many hours are needed at the Viera OPC?

55. QUESTION What is the current schedule for guards?

56. QUESTION What is the color of the VA police uniforms?

ANSWER: Navy Blue

57. QUESTION Is the main gate at OVAMC manned on Federal Holidays as well?

58. QUESTION Who is the incumbent and how much was the base year and total award.

59. QUESTION Do security guards need any type of Clarence?

ANSWER: See response to Question #8.

60. QUESTION Just to clarify, site Viera only requires services while the facility is closed but all other facilities only need services while the facility is open?

ANSWER: Yes, that is correct.

61. QUESTION For sites OVAMC, Clermont, Deltona, Kissimmee, and Taveres are these sites closed on holidays and do not require coverage?

ANSWER: Yes, except OVAMC Main Gate is OPEN during all holidays. See response to question # 5.

62. QUESTION: Are guards at these locations required to take a 30-minute lunch break for every 4 hours worked, per the Florida labor laws?

ANSWER: See response to question #50.

63. QUESTION If so, are these breaks paid or unpaid?

64. QUESTION Are these lunch breaks billable?

ANSWER: See response to Question #50.

65. QUESTION The SOW calls for a patrol vehicle for mobile patrols. What location is this for?

66. QUESTION Is there a going to be a separate CLIN for the patrol vehicle?

67. QUESTION Please confirm the hours for the Viera OPC. There after hours on Nights correct?

ANSWER: See response to Question #5.

68. QUESTION Is there an Incumbent Security Company?

ANSWER: See response to question #23.

69. QUESTION Is the First Right to Refusal apply to this contract if there is an Incumbent?

ANSWER: Yes. See Amendment 0001.

70. QUESTION In accordance with federal regulations to provide the right of first refusal to qualified incumbent employees, and respecting their years of service, are there incumbent guards?

How many? What are their years of seniority?

ANSWER: There are incumbent guards. The Government will supplement this answer.

71. QUESTION Because of the labor pool and quality of workers, we believe this should be priced as Guard II to provide a better quality of staff. Do you agree?

ANSWER: See response to question #29

72. QUESTION Will all Contractors be required to provide 56 hours of sick leave as provided for in Executive Order 13706?

73. QUESTION How many guards per shift does the VAMC require?

ANSWER: See response to question #29.

74. QUESTION Does the technical portion of the proposal have a page limit or any formatting restrictions (i.e., font, font size, margin size)?

75. QUESTION Is the government furnishing any supplies or equipment?

76. QUESTION Is a vehicle required at any of the locations?

77. QUESTION Are the guards permitted to have any less than lethal weapons?

ANSWER: See the PWS.

78. QUESTION Section 7.7 of the PWS states that "VA may require Contractor-conducted random drug and alcohol tests." Can the government provide a percentage of guards that will need to be tested?

ANSWER: No. The government may require Contractor-conducted random drug and alcohol tests.

79. QUESTION PWS Section 5.2 states the "employee must maintain a continued state of proper training" and 7.2.4 refers to "further training requirements in the PWS." No specifics on required training could be located. What requirements are these sections referencing?

ANSWER: This references site specific training.

80. QUESTION Onsite and shift supervisors are mentioned in the PWS (i.e., Sections 5.2, 6.14, 7.24, 8.2). Does the contractor need to provide supervisors at each location and/or during each shift? Or, will one offsite supervisor be permitted? Are there any additional qualifications for the supervisor position?

ANSWER: See response to question #45.

81. QUESTION RFQ Section 3.b mentions two volumes with the past performance included in

Volume 1, while Section 4.c indicates past performance in Volume 3. Please verify the number of volumes and where past performance should be included?

ANSWER: The following changes have been made to paragraph 3b on page 36 of the RFQ:

i. Volume 1 contains one section, Pricing Information. Offeror is to complete

Section B.2 Schedule of Services and Pricing or submit a separate attachment

ii. Volume 2 contains one section, Technical Information.

iii. Volume 3 contains one section, Past Performance.

82. Question What is the cost for the VA T1 background investigation referenced in PWS

10.1?

ANSWER: See response to question #8.

83. Question Will the contractor have to provide something (i.e., frequency) to the local fire/police departments to enable the guards to contact them via radio in order to be in compliance with PWS Section 7.25?

ANSWER: No. The contractor will be on the VA police frequency.

84. QUESTION With proposals due March 13 and performance beginning April 1, when is the contract award anticipated for purposes of offerors’ transition planning?

ANSWER: The Government anticipates and award between March 19 – 22, 2019.

85. QUESTION What does the contractor need to provide in the way of “traffic control devices” as listed in Section 7.22 as Contractor Furnished Equipment?

ANSWER: Neon green reflective vests for the OVAMC Main Gate and East Gat.