36C24819Q0133-002.pdf

Attachment B

RFQ: 36C24819Q0133

Line Item Description Qty Unit

Unit Price

Total Price

Contact-Free Patient Monitoring and Management System including:

• Continuous Vital Sign Monitoring

• Safe Skin Protocols and Patient Fall Prevention Solution

• Management Tools: Reports and Online Data 28 EA

0002 Bedside Monitor 28 EA

0003 Chair Sensors 2 EA

0004 Spare Bedside Monitor 2 EA

0005 Contact-Free Sensor 28 EA

0006 Contact-Free Spare Sensor 5 EA

0007 Nurse Station Patient Management Server 1 EA

Nurse Station Patient Management Touch Screen Display 2 EA

Product and Clinical Training (within 30 days of Installation) 1 JB

0010 Computer 1 EA

0011 First Year Warranty (for each system) 28 EA

Preventive Maintenance and Service (for system) 28 EA

Delivery (Must be delivered within 30 days of award) 1 JB

Installation (Must be completed within 30 days of delivery) 1 JB

Total Cost

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All quotes must have the following salient characteristics for the above items:

1. Contact-Free Patient Monitoring and Management System:

- Must provide continuous and contact-free measurement of respiration rate, heart rate and patient motion.

- System must utilize a sensor able to be placed under the patient bed mattress that will detect and report a signal generated by the patient's breathing, heartbeat and motion.

- System must monitor patient movement and notify users when patient exits the bed.

- System must display numerical heart rate, respiration rate and movement; and display graphical data of trends of these parameters.

- System must allow operator to adjust the settings of the Vital Sign threshold parameters.

- System must be able to notify the caregiver when heart or respiration rate averaged over time, passes above or below predefined limits.

- The system also must allow the healthcare practitioner to document the changes in the patient's position while in bed by recording the event into the System.

- The system must be able to verify the change in position and logs the information.

- The system must provide an option to notify the healthcare practitioner if a specific amount of time has passed since the nurse last changed the patient's position.

- The system must have an internal reachable battery that will allow approximately 30 minutes of operation while the unit is unplugged from the electrical outlet, or in case of power failure.

- System must be able to sense and report when a significant trend from observed baseline is detected in the following areas: High/Low HR, High/Low RR,, High/Low SpO2 (optional). If the HR and RR meet SIRS/qSOFA thresholds a multiparameter alert will activate. The system will also alert to Lost Patient Signal, Bed/Chair Exit, Patient Out of Bed/chair, Unstable Signal, Extremely High Motion, Patient Turn is OFF – Low Patient Movement at Nighttime, Patient Turn is OFF – Air Mattress Motion Detected, Turn Counter Exceeded, Technical Alert – indicates that there is a technical problem with the system:, Check Sensor (connection, position or location), No AC Power, Very Low Battery, System Malfunction, Sensor is about to Expire within x days, and Sensor Expired.

- System must allow for individual patient Alerts Setup including Setting Individual Alert Volume and Tone.

- System must have a Bed Exit Alert that can be set either to provide an immediate alert when the patient exits the bed or chair or to provide an alert when the patient has been out of bed for a period ranging from 5-30 minutes.

- Bed exit alert system must have a minimum of 6 levels of bed or chair exit sensitivity selectable by the care giver.

- The system must a Night Bed Exit mode. The Night Bed Exit mode feature will automatically enable the Bed Exit Alert for all patients who currently have the Bed Exit alert disabled – only for night time.

- The system must have Patient Turn alert will indicate that the counter has exceeded its time threshold. The alert message will disappear only by pressing a designated button on the bedside display.

- System must alert for both low and extremely high movement. An alert for low movement if detected must be displayed once a day at 6:00 AM (or, as predefined with the user).

- System must be capable of recording the following Events: Emerg. Med. – Emergency medication given when patient is in distress, CPAP/BPAP, Intubation, Patient Fall, Continuous Med. – routine medication, Pain Relief Med. – pain relief medication, Patient Agitation and Skin Breakdown.

- Trends must be displayed in a graphical format and be able to: current heart rate in beats per minute, current respiratory rate in breaths per minute, display heart rate in beats per minute (graph) during the time displayed, display respiration rate in breaths per minute (graph) during the time displayed, display alerts that occurred during the time displayed, show patients movement level while in bed during the timescale presented, show the time intervals patient spent in bed, show the time intervals patient spent in chair, and show the time intervals when patient has been out of bed.

- When attached to an AC power source, the unit shall fully operate without a battery installed.

- The unit shall fully operate with a completely discharged battery when attached to an AC power source.

- The unit shall have the ability to store clinical data that includes: heart rate respiratory rate and motion.

- Reports must be able to be downloaded at the Bedside Unit or printed at the Central Display Station.

- The data can be able to be downloaded as CSV file and as a complete report in Acrobat PDF format. The data must be presented numerically. The PDF report must include both numerical and trend vs. time graph that can also be printed and includes information about heart and respiratory rates as well as patient's movement, in/out of bed status, alerts history and patient turns.

- The contract free patient monitoring system must be capable of integrating with Vocera communication systems and sending alerts in real time to care providers.

2. Bedside Monitor:

- The bedside unit shall charge its battery when connected to an AC power source.

- The bedside unit shall have a color display.

- The user shall have the ability to configure the brightness of the display.

- The bedside unit shall store maintenance data that includes: a troubleshooting log that annotates keystrokes, prompts and warning messages on a first-in first-out basis.

- Touch screen

- Patient turn protocol for skin integrity risk patients.

- Customized sensitivity level for fall risk patients.

- Continuous measurements of patient’s heart and respiration rate.

3. Chair Sensors:

-Must be able to continuously monitor the patient’s Heart Rate, Respiratory Rate and Motion, while the patient is seated in the chair.

- Continuous patient monitoring of vital signs with no wires or leads attached.

- Compatible with any chair type.

-At least 10ft cable length

4. Spare Bedside Monitor:

-Same as CLIN 0002

5. Contact-Free Sensor:

- Highly sensitive, contact-free.

- Placed under the mattress in the chest area.

- Compatible with any bed types and any mattress types including active mattresses

6. Contact-Free Spare Sensor:

-Same as CLIN 0005

7. Nurse Station Patient Management Server:

- Real time all patients’ status display

- Prints Patient Status Reports

8. Nurse Station Patient Management Touch Screen Display:

-No smaller than 19" LCD screen

- Real time all patients’ status display.

- Displays patients with high risk of deterioration.

9. Product and Clinical Training:

- The contractor will provide onsite competency training on the operation of the contact free patient monitoring system to approximately 60 staff members including Registered Nurses, Physicians, and Nursing Assistants.

10. Computer:

- Connected to Patient Management Center through firewall tunnel connection.

- Serves as a link to external hospital systems and as a storage for reports

11. First Year Warranty:

- All equipment and materials shall come with a standard one-year warranty. Warranty shall begin after installation of equipment and completion of tests.

12. Preventive Maintenance and Service:

- The contractor will provide one-year extended warranty and maintenance for all items that includes: preventative maintenance, on-going service support and troubleshooting, and core software updates.

13. Delivery:

-The Contractor shall deliver all equipment required under this RFQ within thirty (30) calendar days or less from the date of award.

-Delivery of equipment shall be made to one location:

1601 SW Archer Rd Gainesville FL, 32608

-Delivery shall be made during normal NF/SG VAMC warehouse business hours excluding all federal holidays.

-NF/SG VAMC warehouse business hours are Monday – Friday, 8:00am - 4:00pm.

-Federal holidays are: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day,

14. Installation:

-All equipment shall be installed within 30 days from equipment delivery. Installation date will set with Program POC after award.

-Vendor shall mount and install all devices at patient’s bedside on preinstalled rails.

-Vendor shall provide a list of all MAC (media access control address) addresses and SN to VA upon install.

-Vendor will work with VA Biomed and OIT to connect Bedside devices to proper data jacks.

-Vendor will assist and provide all necessary software and support to install all servers for running of system.

-Vendor will mount Central Station Monitors under the direction of Nursing and Biomed.

-Vendor will have technical support available on go live date to provide any support to make sure system is fully functional.