36C24818R0804-001.docx

36C24818R0804

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24818R0804 X -2018

TBD

672-18-1-357-0001 672-18-109 00672 Department of Veterans Affairs VA Caribbean Healthcare System Administrative Building #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs rey.clemente@va.gov

Rey F. Clemente 787-641-7582 Ext. 34951 NRM (PROJECT: 672-18-109) TITLE: D/B Provide New Canopy from Administrative Building to Main Hospital Entrance.

Project Location: VA Caribbean Healthcare System, San Juan, PR.

Contracting Officer (CO): Rey Clemente, 787-641-7582, rey.clemente@va.gov

Magnitude: The magnitude of construction is between $250,000 and $500,000 Million IAW VAAR clause 836.204 (d).

NAICS Code: 236220. Size Standards: $36.5 Million.

This project contemplates the design and construction services to provide a New Canopy from Administrative Building to Main Hospital Entrance, in compliance with VA Guidelines and other references as listed in this solicitation.

Project is set-aside for certified Service Disabled VeteranOwned Small Businesses(SDVOSB).

Prospective firms are cautioned that any proposal submittedin response to this solicitation must meet the criteria identified by 38 CFR Part 74. Any person, personsor business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud procurements.

Payment of Municipality Taxes in Puerto Rico: The Offerors shall be responsible for all Municipality Taxes (Arbitrios- Municipales ) and Patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico.

Funding: Funding is not currently available. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds and VAAR 807-173. The Government does not compensate vendors for proposal development.

X X 52.211-10 X 10 days after NTP (No originals)

12:00 PM (AST)

-2 -2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

672-3680162-530-850400-2580 010050143 00672 Department of Veterans Affairs VA Caribbean Healthcare System Administrative Building #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

Table of Contents

SECTION A – SOLICITATION/CONTRACT FORM

Refer to page 1 of this solicitation.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Design Services to Provide New Canopy from Administrative Building to Main Hospital Entrance.

NRM Project No.

672-18-109.

Construction Services to Provide New Canopy from Administrative Building to Main Hospital Entrance.

NRM Project No.

672-18-109.

1.00

1.00

JB

JB

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Page 1 of Page 1 of

I. DEFINITIONS AND ACRONYMS:

1. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

2. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

3. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the Contractor under this contract.

6. A/E: This term, as used herein, refers to the ArchitectEngineer firm(s) that are a part of the DB team, also referred to as DB A/E.

7. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive.

8. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

9. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

10. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

11. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

12. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

13. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and before that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

14. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials

15. Orlando Utilities Commission (OUC): Orlando Utilities Commission, provided electricity and water services to the facility.

16. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

DESIGN-BUILD

Provide New Canopy from Administrative Building To Main Hospital Entrance Project No: 672-18-109 VA Caribbean Healthcare System #10 Calle Casia, San Juan, PR 00921

II. SCOPE OF WORK

A. Overview: VA Caribbean Healthcare System strives to support both patients and staff in a healthcare setting. Protection of patient’s, visitor’s and staff’s health from risks associated with the environment and construction activities is the highest priority. The architecture and interior design embody the highest level of environmental stewardship. All designs shall incorporate all electrical, mechanical, plumbing, structural, and architectural components necessary to provide for a complete structure and functioning building. Designs shall be in accordance with all applicable requirements of the ASHRAE, AISC, ACI, EQB, National Plumbing Code, National Electric Code, Local Building Codes, ADA, NEC, NFPA, EPA, National Safety Code, OSHA, VA Specifications, VA Standard Details, VA Construction Standards (match existing site materials), VA Space Planning Criteria PG-18-9, and applicable local, state, and federal regulations. Existing as-built drawings can be made available to the Contractor; however, their accuracy along with survey, subsurface information and data is not guaranteed and shall be completed and verified by the Contractor as part of the investigative services. This is a design/build construction project where the Contractor is to provide all labor, materials, tools and equipment, and design-build services. The space will comply with the latest VA design standards located in the Technical Information Library (TIL) (http://www.cfm.va.gov/TIL/). While the Master Specification located in the Technical Information Library (TIL) at CFM.gov is considered the standard, it is important for the successful offeror to note that VA Caribbean Healthcare System has more stringent specifications. It is the vendor’s responsibility to familiarize themselves with VA Caribbean Healthcare System specifications.

1. Adjacent to the VA Caribbean Healthcare System, Administration Building, located in #10 Calle Casia, San Juan, Puerto Rico 00921-3201 there is a canopy that provides shelter from the rain, but it ends within the building limits and does not connect or continues to the main hospital entrance. The project main intent is to improve the existing canopy, as well as to design and build a new one that goes from the existing canopy to the main entrance. See Exhibit – A for reference.

2. The project contemplates all necessaries design and construction services for the installation of the new canopy and the improvement of the exiting one. The Design-Build Team (DBT) shall provide, but not limited to: all surveys, assessments, technical studies, analyses, design, permits, construction documents, technical specifications, technical expertise, labor, material, tools, equipment, and construction services that are deemed necessaries for the proper execution of the project described herein. The Contractor shall provide shop drawings indicating the location, size and means of support for all equipment, grounds, cable routings, bonding connections, etc.

B. General Description: The Contractor is responsible to provide design/build services to provide the installation of the new canopy from the Administrative Building to Main Hospital Entrance, Project No: 672-18-109 at VA Caribbean Healthcare System #10 Calle Casia, San Juan, PR 00921. The Contractor shall provide all supervision, labor, materials, tools and equipment, and design-build services, necessary for the design and construction of a project described in this SOW and any other specific tasks as further defined by this Request for Proposal (RFP) 36C24818R0804.

1. This document contains information as specified for each submission, in the production of Construction Documents for this DB project. It shall give VA Reviewers and the Contractor or A/E firm a clear understanding of what is required at each stage of design.

2. The goal of this SOW is to ensure the quality of VA facilities while controlling construction and operating costs. This document is not to be used as a standard design, and does not limit the project DB Team A/E responsibilities to develop a complete and accurate project design that best meets the users' needs and applicable code requirements.

3. This document does not relieve the DB Team A/E from their professional responsibility to produce a correct, complete, and fully coordinated set of Construction Documents as required by the VA design standard, VA master specifications, design manuals, and/or other publications. These Government guidelines should be obtained by the DB Team or A/E firm at the following Internet addresses:

http://vaww.va.gov/facmgt/standard/accessibility.asp http://vaww.va.gov/facmgt/standard/d_alert.asp http://vaww.va.gov/facmgt/standard/fire.asp http://vaww.va.gov/facmgt/standard/specifications.asp http://vaww.va.gov/facmgt/standard/metr_idx.asp C. Specific Project Requirements Design Phase:

1. The project includes the furnishing of all professional Architectural & Engineering (A/E) design services and construction works. The design services include: associated environmental documentation and permits, pre-design services such as facility assessments, development of design programs, schematic designs, required technical studies, construction documents, standards, and specifications. The design services also includes cost estimates and/or reports; review and analysis of design for compliance with national codes, scope of work, good design practices, adequacy and appropriateness of functional layout, system selection, technical solutions, sustainability, value engineering and life cycle operation considerations, suggested design solutions or modifications; detail demolition drawings and detail as-built drawings, as well as necessary architectural, civil, electrical, plumbing, mechanical design work and submittal evaluation; construction drawing verification, comprehensive research, investigation, evaluation and study of the existing systems, equipment, structure, and utilities location so that the contractor be thoroughly familiar with the VA Caribbean Healthcare System Medical Center’s water and fire protection system function and operation; construction and post construction services such as post occupancy evaluations, technical studies and/or reports. Environmental documentation services include: the research of Federal, State, and municipal laws, regulations and permits concerning design and construction controls for environmental protection; the preparation of any required written assessment and reports, forms, and graphics; permit submission to regulatory agencies on behalf of the government; and ensuring that the drawings and specifications include necessary information to mitigate any adverse environmental impacts.

2. The design-build contractor shall perform all necessary calculations on existing electrical utilities, and mechanical systems to ensure that all new equipment and/or systems to be installed with this construction project comply with current Codes and Standards. The design-build contractor is required to perform all necessary inspection, survey and evaluation of the existing project site and related electrical/mechanical utilities systems, communication systems and structural to verify as-built conditions and produce a correct, complete and fully coordinated set of construction Documents, Drawings and Technical Specifications. Plumbing, electrical and mechanical “tie-in” points shall be clearly identified. All tie-in points shall be numbered. All necessary flow and control diagrams shall be provided. Diagrams shall be completed with legends and detail description of operations.

4. The project will be comprised of the following stages: design, construction and close-out. All previous stages shall be completed and approved by VA reviewers, before the D/B Team can proceed with the next stage.

5. The Design-Build Architect and Engineer (DB-A/E) who prepares the construction documents shall be a professional architect and/or engineer licensed in the commonwealth of PR where the design be completed. The professional seal indicating such license by the commonwealth of PR shall appear on the final construction documents. The architect and/or engineer whose seal is shown in construction documents will be known as the Architect and/or Engineer of Record.

6. The DB-A/E must have a proved experience of at least ten years (10 yrs.) in design and supervision of project of similar or major complexity to this one.

7. The DB-A/E shall certify the design compliance with all latest design standards, design manuals and national codes used by the VA, as well as all Federal and local Requirements and Regulations. The required stamp on construction drawings and documents of the licensed architect or engineer of record will be considered as certification of such compliance.

8. Prior to begin with the design, the DB-A/E shall perform and/or develop all assessments, technical studies, drawings and reports as deemed necessary for the proper execution of the design. The DB-A/E shall perform and produce but not limited to the following:

8.1. Complete as-build and topographic drawing of the existing project area including the existing administration canopy. The as-build shall include but not limited to building locations, elevations, access roads, sidewalks, utilities (e.g., electrical, storm sewers, water lines, communications, etc.), infrastructure and existing structures among others. The intent of the drawings is to obtain a reliable source to be used during the design process as well as to verify site conditions, utilities and dimensions. If necessary, use a ground-penetrating radar (GPR) to locate non-visible utilities or buried and/or abandoned structures.

8.2. Site condition assessment to verify and identify how the site must be adapted to install the new canopy. Also verify the compliance with all the current codes (e.g. safety, accessibility, etc.) as well as the utilities (e.g. electrical, storm drainage, etc.) connection points. The intent is to provide recommendations to properly modify the site conditions and correct all existing deficiencies and non- compliance with codes. Those recommendations shall form part of the project design and shall be addressed and/or implemented during the construction process.

8.3. Soil testing, investigation and report to be used in the foundation design and/or in the cut and fill works.

9. A complete report of the assessments, as-build drawings and soil investigation shall be submitted to the contracting officer representative during the schematic submission. Refer to sections 12 to 16. The design shall address but not limited to:

9.1. All required and/or necessary site improvements and modifications to properly adapt the site conditions to the proposed canopy structure (e.g. floor elevations, ramps, access, drainage, power, lighting, etc.).

9.2. The Contractor shall coordinate, provide and install the corresponding safety measure and Maintenance of Traffic (MOT) in accordance with the construction drawings and safety plan respectively. The construction work must be executed by phases to avoid interference with the patients, employees, visitors and the hospital normal operation. Therefore, the DBT-A/E shall be responsible to design an (MOT) that clearly define each construction phase, works to be done at each phase and the period of the day in which the works will be done. The MOT shall include diagrams showing traffic flow, locations of the safety devices, distances and description of all devices to be used (e.g. drums, chain-link fence barriers, concrete barriers, delineators, temporary markings, signs, etc.). The MOT shall also serve as a delimitation / segregation of the construction site to prevent outside people (e.g., patients, VA employees, visitors, etc.) from entering to it. Under no circumstance the DB-C can perform any work without it’s approved MOT.

9.3. The DBT shall design and provide a new canopy structure of approximately 600 square feet to connect the existing administration building canopy with the hospital main entrance. The new canopy must cover all the area between the existing canopy, administration building and main hospital entrance. The connection between the existing and new canopy does not necessary needs to be a physical one, the main intent is to provide a continuous rain shelter to pedestrian as well as provide a structure aesthetically pleasant and in harmony with his surrounding architecture. The proposed structure, physically connected or not, shall be approved by VA.

9.4. The new canopy structure shall be composed of a roof system supported on steel columns or on existing walls and shall be aesthetically pleasant and in harmony with his surrounding architecture (e.g. use similar colors, shapes, forms, structural elements, finishes, etc.). The proposed structure, supported on steel columns or on existing walls, shall be approved by VA.

9.5. The DB-A/E shall be responsible to provide a structural analysis and design including but not limited to: roof system, beams, columns, connections and foundation among others. The Design-Build Contractor (DB-C) shall install the new canopy structure in complete accordance with the structural design.

9.6. The roof system of the new canopy must be composed but not limited to: beams, metal panels, architectural panels, drainage system and waterproofing system among others. The DBT shall avoid the oil caning appearance in all metal sheets. Do not use the same roof system used in the existing administration building canopy (that canopy uses some kind of fabric as a roof). The drainage system includes but not limited to: drainage, gutters, downspouts, and splash blocks among others.

9.7. The DBT shall provide a proper illumination system (with the required foot- candles) to the entire canopy structure. The lighting must be similar and consistent with others lighting currently being used in the site. The DBT shall be responsible to design and provide all electrical works as deemed necessary for the proper operation of the lighting and power system.

9.8. The DBT shall paint all new canopy structure including all components with primer, epoxy paint system and a finish layer to protect and avoid the corrosion. The finish layer should not be epoxy paint due to its poor resistance to UV rays, use urethane paint or similar as a finish coating. The paint colors shall be selected by VA.

9.9. The DBT shall design and provide new floor system in harmony with exiting surrounding floors.

9.10. The DBT shall design and adapt all existing sidewalks to properly integrate them to new canopy structure. Also, design and provide handicapped ramps whenever it is needed.

9.11. The new canopy will be located next to an access road and a drop-off area. Therefore, the DBT shall be responsible to design and provide all permanent safety measures (e.g., bollards, barriers, handrail, etc.) needed to protect the pedestrian against the vehicular traffic.

9.12. The entire design shall be aesthetically pleasant and in harmony with the surrounding architecture.

9.13. The DBT shall be responsible to design and provide all required modification to existing utilities and new utilities with their respective point of connection as deemed necessary.

9.14. The DBT shall be responsible to demolish all required items and dispose the items in accordance to environmental permits and regulations.

9.15. The DBT shall be responsible to design and provide the improvements of the existing canopy. Those improvements shall consist of replacing the roof system, remove all existing paint coat, remove corroded areas and paint the entire structure including its components. The new roof system shall be similar to the roof proposed for the new canopy. For paint removal use power tool and a sandblasting process or similar. The painting system consist of a primer coat, epoxy paint system and a finish layer to protect and avoid the spread of corrosion. The finish layer should not be epoxy paint due to its poor resistance to UV rays, use urethane paint or similar as a finish coating.

9.16. Due to coordination between the construction works and facility normal operations all utility shut-down and medical service interference takes some time before it can be performed. Usually takes from two to three weeks. To avoid delays and to ensure the steady run of the construction works, the DB-A/E shall consider in the design the least possible amount of interruptions to medical services and/or utility shut-down.

9.17. Along with each design submission, the DB-A/E shall provide a design narrative/analysis for each technical discipline (e.g. architectural, civil, structural, electrical, mechanical, etc.), calculation booklet including but not limited to: computations and sizing calculations for structural, electrical, mechanical, site, surveying, and any other designs calculations as required. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. Also provide assessment reports, technical specifications, list of submittals and quality tests, material specifications, and finishes samples among others to properly understand and discuss the intent of the design.

10. The project technical specifications shall follow the VA master specifications, standards and regulations. The document shall include specifications of all products, materials, equipment, methods, and systems shown on the construction drawings and any other relevant information not covered in the VA master specifications and/or standards and regulations. The construction specifications shall also include the name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

9.18.

11. Design Submissions: The design documents for each submission may include, but not limited to: assessment reports, drawings, technical specifications, design narrative/analysis, submittal list and cost opinion among others.

a. A presentation meeting to review and resolve design issues will be held for each design review package submitted. The meeting will also include discussion of VA comments on functional relationships and technical peer review comments (by others). The meeting will be coordinated by the DB-A/E, upon mutual consent between the contracting officer, VA project manager and DB-A/E. The DB-A/E shall prepare written minutes of each meeting with the Government concerning contractual and design matters. Copies of the minutes shall be furnished to the Contracting Officer and VA project manager within two calendar days of meeting. The DB-A/E shall prepare written records of phone conversations addressing mayor design issues, and furnish a copy to the Contracting Officer and VA project manager within five calendar days of contract.

b. The DB-A/E shall keep the Project Manager and Contracting Officer informed of the status and progress of the design phase.

c. The DB-A/E shall include a textbox indicating date of submission, file name, and revision on all reports, studies, drawings and all other submission material.

12. Schematic Design (SD): The SD for this project is a means of identifying alternative approaches to correcting physical and functional deficiencies identified in the initial assessment and represents the submission of the twenty five percent (25%) of the design progress. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

a. The development of this SD is an interactive process between VACHS staff and the DB-A/E to produce a narrative and graphical description of possible alternatives.

b. The SD shall include the initial assessment report, shop drawings, well-organized design narrative (explaining design options and alternatives among others), and design schematic alternative approaches with respect of functional operation, demolition, maintenance and construction cost.

c. The SD shall be in accordance with VA PG 18-15.

d. Submission Schedule of Schematic Design: Within 31 calendar days after the Notice to Proceed submit two hardcopies appropriately labeled “Schematic Design” and electronic copy (CD-ROM) of the SD package for review and approval. Coordinate with the Contracting Officer and provide the verbal presentation to the VA facility. VA will return the schematic design review comments 14 calendar days after the presentation.

13. Design Development (DD): The Design Development (DD) represents the submission of the seventy five percent (75%) of the design progress. The submittal of the DD shall be in accordance with the applicable requirements of the design development submission of VA PG 18-15 and the review comments of the approved SD submission. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

a. The DD shall provide a well-organized design narrative, drawings, VA Master Construction Specifications (PG-18-1), and Cost Estimate in accordance with Manual for Preparing Cost Estimates and Related Documents for VA Facilities: http://www.cfm.va.gov/cost/.

b. VA Master Construction Specifications may not cover some of the project elements. It is the responsibility of the DB-A/E to develop specification sections (as necessary) to cover such project elements. New sections of specifications developed by the DB-A/E shall be in the same format as that used in VA Master Specifications.

14. Construction Documents (CD): The Construction Documents (CD) represent the submission of the hundred percent (100%) of the design progress. The submittal of the CD shall be in accordance with the applicable requirements of the construction documents submission of VA PG 18-15 and the review comments of the approved DD submission. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

a. The DB-A/E shall submit the 100% design documents in accordance with this contract. Drawings, technical specifications, submittal list, design narrative/analysis, cost opinion, construction phasing, catalog cuts, equipment description, schedule of work and all related construction documents shall be completed, coordinated and ready for the final review and approval.

b. It is the DB-A/E’s responsibility to provide a quality set of documents. The DB-A/E shall perform a Quality Assurance of the complete set of documents.

15. Issued for Construction Documents: The Issued for Construction Documents represent the submission of the complete construction set of documents ready for construction purposes. Prior to reproduction for issue of construction documents, the DB-A/E shall make any changes to the documents identified as necessary during the review conference with VA at the construction document submission; and deliver the revised drawings to Project Manager and Center Director for signature.

a. The final construction documents submission package will incorporate all VA supplied comments from the earlier 25%, 75% and 100% submission package reviews. If the submission package of the final issued for construction documents is not complete a post submittal may be required, the cost of which will be borne by the DB Team. The approved issued for construction documents will be used for construction of the project.

b. Final issue of construction copies shall be stamped by a licensed professional engineer with a current registration in Puerto Rico.

c. The Design-Build Contractor (DB-C) shall begin with the preparation of all documents needed to be submitted on or before the pre-construction meeting (e.g. Time Schedule, Schedule of Value, Safety Plan, Quality Assurance/Quality Control Plan, Submittals, etc.).

d. Safety Plan: Prior to commence with the construction the DB-C shall submit for approval a written safety plan. The safety plan shall be tailored to the project works and its specific safety risks (is not just the company general safety plan). The project safety plan and safety requirements shall be in accordance with the general requirements of the VA Master Specifications Division 01 Section 01 35.

16. Hardcopies and Electronic Media: All documents shall be submitted to VA in both PDF and original formats. For any document not included in this solicitation, the Contractor shall consult with VA Project Manager/Contracting Officer Representative (PM/COR) and Contracting Officer (CO).

a. Hardcopies documents: All hardcopies to be submitted to VA shall be in good and readable condition. No too small or big lettering, stains, wrinkles and blurry areas. The document format shall be as described hereon. The hardcopy formats to use are as follows:

(1) All drawings will be printed in ARCH C sheet (18” x 24”) and must fallow the VA Design and Construction Procedures (PG-18-3).

(2) The technical specifications will be printed in letter size (8.5” x 11”) and must follow the VA Master Specifications (PG-18-1).

(3) Design Narrative, Analysis, Submittal List, Cost Estimates, Construction Phasing, Catalog Cuts and Equipment Description: will printed in color with letter size paper (8.5” x 11”).

(4) Time Schedule: Printed in color with ARCH C sheet (18” x24”).

b. Electronic Media: Use a CD-ROM to submit all documents in original format. The original formats to use are as follows:

(1) All Drawings: AutoCAD 2013 (.dwg)

(2) Technical Specifications, Design Narrative, Analysis, equipment description, and Construction Phasing: Word 2010 (.doc)

(3) Cost Estimates and Submittal List: Excel 2010 (.xls)

(4) Time Schedule: MS Project 2010 (.mp)

17. Time Schedule: The DB-A/E shall provide two (2) color copies and one electronic copy of the project schedule after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as with important milestones included for design and construction phase.

18. Submittals: The DB-A/E shall be responsible to submit list of submittals, certifications, test, special inspections and reports among others required per drawing and specification section. For submittal process during the construction stage refer to section 8 for reference.

19. Quality Assurance/Quality Control (QA/QC): The DB-A/E shall develop, execute, and demonstrate that the design process and the construction documents have gone through a rigorous review and coordination effort. The requirements are as follows:

a. After receipt of the Notice to Proceed but before the first submission and prior kick-off meeting: Contractor shall submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

b. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

c. If the plan requires any revisions or corrections, the Contractor shall resubmit the plan within 10 calendar days.

d. VA reserves the right to require changes in the plan during the contract period as necessary to obtain the quality specified.

e. No change in the approved plan may be made without written concurrence by the Contracting Officer.

f. The plan shall include, but not limited to:

(1) A list of personnel responsible for quality control and assigned duties. Include each person's qualifications.

(2) A copy of a letter of direction to the Contractor's Quality Control Supervisor outlining assigned duties.

(3) Names, qualifications, and descriptions of laboratories to perform sampling and testing, and samples of proposed report forms.

(4) Methods of performing, documenting, and enforcing quality control of all work.

(5) Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws.

(6) Well defined quality control phases and procedures (as applicable).

20. Permits: The DB-A/E shall be responsible for preparing all the necessary documentation for all the endorsements and applicable permits including all environmental permits. Also, shall be responsible to submit all applicable permit applications and obtain the approval of such permits.

21. No document or permit application can be submitted to any agency without being reviewed before by VA and without the consent of VA contracting officer (CO) and/or contracting officer representative (COR).

22. The approval of all necessary permits including all related to Environmental Quality Board (EQB) for construction are DB team responsibility and shall be completed and ready on or before the notice to proceed of the construction. The DB-A/E shall be responsible to provide a list of all permits required for construction.

D. Specific Project Requirements Construction Phase:

1. The Contractor shall provide specialized construction labor and supervision work (Project Manager’s and Superintendent’s experience: must be at least 10 years in management and supervision of construction projects similar or major complexity to this one); materials and equipment's provision; and related architectural, mechanical, structural, electrical, and demolition work as required by the contract documents, specifications and/or conceptual lay-out drawings.

2. In addition, the construction services shall include the associated environmental documentation and permits, construction period services such as construction, inspections, technical studies, cost estimates and/or reports; and post construction services such as post occupancy evaluations, technical studies and/or reports.

3. The Contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Caribbean Healthcare System Medical Center, prior to any mobilization and construction,

4. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

5. The Contractor shall keep their Project Manager and the Contracting Officer informed at all times for project status and/or updating the progress of the design project.

6. The Contractor shall develop a well-organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff.

7. The Contractor shall completely prepare site, prior to the installation of the equipment, and furnish labor, and materials to perform work for this specific project as required by this statement of work.

8. All the projects associated construction and temporary works shall conform to the latest VA specifications, VA standards, manuals, energy conservation methods, EPA, design guides, master specifications, safety, Infection Control, Life Safety, AISC, ACI, ASHRAE, OSHA, EQB, NFPA, NEC, ADA, UBC, Local Building Codes, latest requirements and Industry Standards and Federal Requirements and Regulations.

9. The Contractor shall provide Project Management, providing all pertinent permits and applications in accordance with the established SOW, terms and conditions of this solicitation.

10. The Contractor shall provide Structural and Civil design in accordance with applicable VA codes, standards and specifications.

11. The project shall include the furnishing of all professional A/E firm within the DB Team for “Design Services” and DB Team for Construction Works”. The design services include: associated environmental documentation and permits, pre-design services such as facility assessments, development of design programs, schematic designs, required technical studies, construction documents, standards, and specifications. The design services also includes cost estimates and/or reports; review and analysis of design for compliance with national codes, scope of work, good design practices, adequacy and appropriateness of functional layout, system selection, technical solutions, sustainability, value engineering and life cycle operation considerations, suggested design solutions or modifications; detail demolition drawings and detail as-built drawings, as well as necessary architectural, civil, electrical, plumbing, mechanical design work and submittal evaluation; construction drawing verification, comprehensive research, investigation, evaluation and study of the existing systems, equipment, structure, and utilities location so that the Contractor be thoroughly familiar with the VA Medical Center water and fire protection system function and operation; construction and post construction services such as post occupancy evaluations, technical studies and/or reports. Environmental documentation services include: the research of Federal, State, and municipal laws, regulations and permits concerning design and construction controls for environmental protection; the preparation of any required written assessment and reports, forms, and graphics; permit submission to regulatory agencies on behalf of the government; and ensuring that the drawings and specifications include necessary information to mitigate any adverse environmental impacts.

12. Work also shall include the specialized construction labor and supervision work; materials and equipment's provision; and related architectural, mechanical, structural, electrical, and demolition work as required by the contract documents, specifications and/or conceptual lay-out drawings. In addition, these services include associated environmental documentation and permits, construction period services such as construction, inspections, technical studies, cost estimates and/or reports; and post construction services such as post occupancy evaluations, technical studies and/or reports. Prior to any mobilization and construction, the Contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VAMC. Conduct any incidental asphalt bituminous pavement, sidewalk and associated project infrastructure repairs as required during construction. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.