36C24818R0412-00001001.pdf

Request for Information (RFI) Tracking Log Solicitation: 36C4818R0412

Project: 546-17-109 Title: Renovate Canteen Kitchen and Dining Area – Miami VA

5/17/2018

RFI Tracking Log

RFI NBR Question/ Response

Company Submitted By

Dated Received

1.

Page 1 of 59, paragraph 13.a; Indicates Offers are due by “1:00 PM”.

however, page 6 of 59, paragraph 7 shows “12:00 PM”.

Please confirm / advise which time is correct

SDVCG 5/7/18

VA Response: 1:00 PM E.S.T.

2. Page 1 of 59, paragraph 13.d, and page 6 of 59, paragraph 2; Indicates “180 calendar days for Government acceptance” of the Offer respectively.

However, customarily, this is for “120 calendar days”.

VA Response: 120 calendar days

3. Page 11 of 59, paragraph 2.(a).(4); Indicates the Offeror submitting a current “EMR” letter from its Insurer within this part of its Proposal. However, Page 14 of 59, paragraph 4.g.ii (Safety or Environmental Violations & EMR);

Indicates the Offeror also submitting “their past Safety & Environmental record.” I currently assume that because this provision falls under page 12 of 59, paragraph 4 (Evaluation & Award Information), that this additional information would only be required to be submitted by the Offeror post‐ proposal submission / pre‐award if being considered, and as requested by the Contracting Officer. Please confirm / advise.

VA Response: All firms must submit EMR with the original proposal submission.

4. Page 15 of 59, paragraphs V.2 & 3; Indicates “The Contractor shall be a Certified Mold Remediation Contractor”, and “The Contractor shall be a Certified Asbestos Abatement Contractor” respectively. However, General Contractors such as SDVCG are rarely certified to self‐perform this type of work. With that said, we request that this language be revised to state “The Mold Remediation Subcontractor shall be a Certified Mold Remediation Contractor”, and “The Asbestos Abatement Subcontractor shall be a Certified Asbestos Abatement Contractor” respectively.

VA Response: It is the preference for the prime contractor to have these licenses however if they do not, then the prime contractor must submit documentation of any subcontractors that are going to be involved directly with the project that have the certified licenses.

5. Page 19 of 59, paragraph VII.2; States “The contractor will perform work….for two shifts as needed.” I currently assume that performing during the second shift (premium time work hours) is at the Contractor’s discretion in order to meet the specified period of performance. Please confirm / advise.

VA Response: The Period of Performance must be met for this project.

6. During the site visit, it was discussed that Project #546‐17‐109 is strictly MEP and that a secondary solicitation will come out for the renovation and demolition of the kitchen space. Is this correct? If so, when do you anticipate the secondary project being posted?

Raymond

LEGO JV, LLC

5/10/18

VA Response: Project 546-17-109 is the VA Miami portion of the project only. The VCS project is through VCS and VA Miami does not have any jurisdiction on that part of the Canteen renovation.

7. The Price Proposal requires EMRs for the last three years. Will both firms that make up our Joint Venture be required to supply EMRs?

Raymond

LEGO JV, LLC

5/10/18

VA Response: Yes, all firms must submit EMR with the original proposal submission.

8. On page 17 and 18 of the solicitation document, it mentions that the Contractor shall be a certified Mold Remediation Contractor and Certified Asbestos Abatement Contractor. Is it required that the Prime Contractor maintain these certifications, or can these roles be subcontracted out?

Raymond

LEGO JV, LLC

5/15/18

VA Response: See response to question #4 above

9. If the Prime Contractor does not hold the qualifications of Mold Remediation Contractor and Asbestos Abatement Contractor is that grounds for disqualification?

Raymond

LEGO JV, LLC

5/15/18

VA Response: No, see response to question #4 above

10. Can the factor #1-page count be increased from 10 pages to 15 pages?

Valor Construction Management, LLC.

5/15/18

VA Response: Yes Max 15

11. Can the factor #2-page count be increased from 10 pages to 15 pages?

Management, LLC.

5/15/18

VA Response: Yes Max 15

12. In Factor #3 Schedule, will we need to include (10) days for potential weather delays being the project is indoors?

Management, LLC.

5/15/18

VA Response: The exhaust fans and exhaust fan duct is outside on the roof

13. Will the canteen contractor install & maintain the dust control/negative air system in all work areas of this project or is

Valor

5/15/18 this responsibility of GC contractor?

Management, LLC.

VA Response: GC Contractor

14. Will the canteen contractor remove & replace ceilings below & above the main kitchen & dining work space for the renovation the MEP tasks?

Management, LLC.

5/15/18

VA Response: Yes

15. Will the GC contractor include the fire sprinkler renovation of the project?

Management, LLC.

5/15/18

VA Response: Yes

16. How will the 1st floor work be scheduled?

Management, LLC.

5/15/18

VA Response: Canteen is located on the second floor, there isn’t any anticipation of work on the 1st floor.

17. Will the costumer move out of the space while the MEP renovation is being completed or work will be completed in off hours?

Management, LLC.

5/15/18

VA Response: Yes

18. Who will handle the movement & replacement of items in the 1st floor area?

Management, LLC.

5/15/18

VA Response: Canteen is located on the second floor, there isn’t any anticipation of work on the 1st floor.

19. If the customer stays in place on areas below & possibly above does ceiling & work area need to be replaced each day?

Management, LLC.

5/15/18

VA Response: No

20. Will the VA Canteen contract be supplying the new fixtures or is the GC contractor to supply them?

Management, LLC.

5/15/18

VA Response: VA Canteen contract

21. Will we be installing all new shutoff valves at all new equipment?

Management,

22. Who will supply MEP connection whips for the new kitchen equipment?

Management

VA Response: Contractor

23. Will there dedicated chilled water supply & return shutoff valves at each AHU to be replaced?

24. Will the shutoff valves for chilled water supply & return shutoff valves at each AHU to be replaced?

25. Some of the new kitchen power that will have to be supplied is in the middle of the floors. Will we have to run underneath and if so what is below or will power poles or chases be allowed?

VA Response: Power poles or twist-locks outlets below ceiling are acceptable.

26. Is the new gear to be installed required to be Square D which seems to be the hospital standardization?

VA Response: Use Square D for all Panelboards and transformers.

27. Will the VA be supplying the occupancy sensors?

VA Response: No

28. There are no details on the ANSUL system for what will be required electrically? Will these be provided?

29. Is a separate breakout required for the demolition?

VA Response: No

30. New panel 2HA shows a 600amp main but the one line shows it being fed from an 800amp breaker in SN-2MH-A. Is the existing breaker adjustable to 600amps?

VA Response: Lower breaker size to 600 amp.

31. The VA requirement for fire alarm boxes and conduit is to be painted red please confirm if it is required for this project.

VA Response: As long as VA can easily tell what is for the fire alarm

32. The VA requirement for system and network cabling boxes and conduit is to be painted blue in color please confirm if it is required for this project.

VA Response: As long as VA can easily tell what is for the network cabling

33. See attached Combined Drawings for both Kitchen and Dining Area. These shall be used in lieu of separate provided drawings.

VA 5/15/18

34. It was stated at the pre‐bid that CG’s should only price the Dining Area (not the Canteen) at this time. Please clarify on drawings the delineation of work to be priced.

SDV

5-16-18

VA Response: The drawings for the Kitchen and Dining Area are combined as one project. The is to be priced.

See 33.

35.

It was identified during the site walk‐through that the bid offers are only to provide pricing for the mechanical, electrical, fire alarm, plumbing, and fire sprinkler components for both the Kitchen and Dining Area. Please confirm?

MILICON 5-16-18

36.

What existing equipment such as current vending machines, cash registers, existing kitchen equipment, soda machines, refrigerators, etc… are to be kept by the owner?

VA Response: None

37.

Whose responsible is it to remove items above prior to demolition?

VA Response: Contractor

38.

During prior work asbestos containing material was identified in the scope of work area. Should we assume all duct work contains asbestos containing material?

Are we allowed to work 3 shifts to meet the maximum 180‐day performance period?

40 Will the demolition of all components fall under this solicitation or will the demolition in this solicitation be for just mechanical, electrical and plumbing components?

Raymond

LEGO JV, LLC

5-16-18

VA Response: For the VA portion of the project it is just MEP components