36C24818R0332-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24818R0332 X 05-31 -2018

TBD

672-18-1-355-0002 672-18-601 00672 Department of Veterans Affairs VA Caribbean Healthcare System Administrative Building #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs rey.clemente@va.gov

Rey F. Clemente 787-641-7582 Ext. 34951 NRM (PROJECT: 672-18-103) TITLE: D/B to Upgrade Lightning Protection System

Project Location: VA Caribbean Healthcare System, San Juan, Puerto Rico.

Contracting Officer (CO): Rey Clemente, 787-641-7582, rey.clemente@va.gov

Magnitude: The magnitude of construction is between $250,000 and $500,000 IAW VAAR 836.204 (d).

NAICS Code: 238210. Size Standards: $15.0 Million.

This project contemplates the design and construction services for Upgrade the Lightning Protection System in compliance with VA guidelines and other references as listed in this solicitation.

Project is set-aside for certified Service Disabled Veteran Owned Small Businesses(SDVOSB).

Prospective firms are cautioned that any proposal submitted in response to this solicitation must meet the criteria identified by 38 CFR Part 74. Any person, persons or business entity suspected of misrepresenting itself for securing a government contract may be criminally investigated and prosecuted for fraud procurements.

Payment of Municipality Taxes in Puerto Rico: The Offerors shall be responsible for all Municipality Taxes (Arbitrios- Municipales) and Patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico.

Funding: Funding is not currently available. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds and VAAR 807-173. The Government does not compensate vendors for proposal development.

X X 52.211-10 X 10 days after NTP (No originals)

12:00 PM (AST)

2-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

672-3680162-355-854200-3220 23NRNR006

00672 Department of Veterans Affairs VA Caribbean Healthcare System Administrative Building #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

REY F. CLEMENTE

CONTRACTING OFFICER

Table of Contents

SECTION A – SOLICITATION/CONTRACT FORM

Refer to SF1442 located on page 1 and 2.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Design Services to Upgrade Lightning Protection System 672-18-601.

Construction Services to Upgrade Lightning Protection System 672-18-601.

1.00

1.00

JB

JB

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Page 1 of Page 1 of

I. DEFINITIONS AND ACRONYMS:

1. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

2. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

3. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the Contractor under this contract.

6. A/E: This term, as used herein, refers to the ArchitectEngineer firm(s) that are a part of the DB team, also referred to as DB A/E.

7. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive.

8. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

9. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

10. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

11. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

12. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

13. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and before that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

14. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials

15. Orlando Utilities Commission (OUC): Orlando Utilities Commission, provided electricity and water services to the facility.

16. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

DESIGN-BUILD

To Upgrade Lightning Protection Systems Project No: 672-18-601 VA Caribbean Healthcare System #10 Calle Casia, San Juan, PR 00921

II. SCOPE OF WORK

A. Overview: VA Caribbean Healthcare System strives to support both patients and staff in a healthcare setting. Protection of patient’s, visitor’s and staff’s health from risks associated with the environment and construction activities is the highest priority. The architecture and interior design embody the highest level of environmental stewardship. All designs shall incorporate all electrical, mechanical, plumbing, structural, and architectural components necessary to provide for a complete structure and functioning building. Designs shall be in accordance with all applicable requirements of the NFPA, EPA, OSHA, National Plumbing Code, National Electric Code, ASHRAE, National Safety Code, VA Specifications, VA Standard Details, VA Construction Standards (match existing site materials), VA Space Planning Criteria PG-18-9, and applicable local, state, and federal regulations. Existing as-built drawings can be made available to the Contractor; however, their accuracy along with survey, subsurface information and data is not guaranteed and shall be completed and verified by the Contractor as part of the investigative services. This is a design/build construction project where the Contractor is to provide all labor, materials, tools and equipment, and design-build services. The space will comply with the latest VA design standards located in the Technical Information Library (TIL) (http://www.cfm.va.gov/TIL/). While the Master Specification located in the Technical Information Library (TIL) at CFM.gov is considered the standard, it is important for the successful offeror to note that VA Caribbean Healthcare System has more stringent specifications. It is the vendor’s responsibility to familiarize themselves with VA Caribbean Healthcare System specifications.

1. The purpose of this project is to obtain UL label certifications for at-risk buildings on campus. This project will correct deficiencies in the lightning protection systems for buildings which currently have protection. Lightning protection systems will also be added to buildings which have been identified through a risk assessment as needing this protection. The Contractor shall provide shop drawings indicating the location, size and means of support for all equipment, grounds, cable routings, bonding connections, etc. The scope of work is to provide and install an effective, aesthetically acceptable lightning protection system employing the latest technology. The Contractor for the installation of lightning protection equipment shall follow these Specifications, the Underwriters Laboratories UL 96 Standards for Safety, Lightning Protection Components, UL 96A and the National Fire Protection Agency 780 Standards for the Installation of Lightning Protection Systems. There shall be one common ground established for each building at or near the power source entering the building. The lightning protection system air terminals, electrical system, telephone, antennas, computers, remote telemetry, and radios shall have their grounds bonded together at this common ground.

B. General Description: The Contractor is responsible to provide design/build services to Upgrade Lightning Protection Systems, Project No: 672-18-601 at VA Caribbean Healthcare System #10 Calle Casia, San Juan, PR 00921. Provide all supervision, labor, materials, tools and equipment, and design-build services, necessary for the design and construction of a project described in this SOW and any other specific tasks as further defined by this Request for Proposal (RFP) 36C24818R0332.

1. This document contains information as specified for each submission, in the production of Construction Documents for this DB project. It shall give VA Reviewers and the Contractor or A/E firm a clear understanding of what is required at each stage of design.

2. The goal of this SOW is to ensure the quality of VA facilities while controlling construction and operating costs. This document is not to be used as a standard design, and does not limit the project DB Team A/E responsibilities to develop a complete and accurate project design that best meets the users' needs and applicable code requirements.

3. This document does not relieve the DB Team A/E from their professional responsibility to produce a correct, complete, and fully coordinated set of Construction Documents as required by the VA design standard, VA master specifications, design manuals, and/or other publications. These Government guidelines should be obtained by the DB Team or A/E firm at the following Internet addresses:

http://vaww.va.gov/facmgt/standard/accessibility.asp http://vaww.va.gov/facmgt/standard/d_alert.asp http://vaww.va.gov/facmgt/standard/fire.asp http://vaww.va.gov/facmgt/standard/specifications.asp http://vaww.va.gov/facmgt/standard/metr_idx.asp C. Specific Project Requirements Design Phase:

1. The project includes the furnishing of all professional Architectural & Engineering (A/E) design services and construction works. The design services include: associated environmental documentation and permits, pre-design services such as facility assessments, development of design programs, schematic designs, required technical studies, construction documents, standards, and specifications. The design services also includes cost estimates and/or reports; review and analysis of design for compliance with national codes, scope of work, good design practices, adequacy and appropriateness of functional layout, system selection, technical solutions, sustainability, value engineering and life cycle operation considerations, suggested design solutions or modifications; detail demolition drawings and detail as-built drawings, as well as necessary architectural, civil, electrical, plumbing, mechanical design work and submittal evaluation; construction drawing verification, comprehensive research, investigation, evaluation and study of the existing systems, equipment, structure, and utilities location so that the contractor be thoroughly familiar with the VA Caribbean Healthcare System Medical Center’s water and fire protection system function and operation; construction and post construction services such as post occupancy evaluations, technical studies and/or reports. Environmental documentation services include: the research of Federal, State, and municipal laws, regulations and permits concerning design and construction controls for environmental protection; the preparation of any required written assessment and reports, forms, and graphics; permit submission to regulatory agencies on behalf of the government; and ensuring that the drawings and specifications include necessary information to mitigate any adverse environmental impacts.

2. The design-build contractor shall perform all necessary calculations on existing electrical utilities, and mechanical systems to ensure that all new equipment and/or systems to be installed with this construction project comply with current Codes and Standards. The design-build contractor is required to perform all necessary inspection, survey and evaluation of the existing project site and related electrical/mechanical utilities systems, communication systems and structural to verify as-built conditions and produce a correct, complete and fully coordinated set of construction Documents, Drawings and Technical Specifications. Plumbing, electrical and mechanical “tie-in” points shall be clearly identified. All tie-in points shall be numbered. All necessary flow and control diagrams shall be provided. Diagrams shall be completed with legends and detail description of operations.

4. The project will be comprised of the following stages: design, construction and close-out. All previous stages shall be completed and approved by VA reviewers, before the D/B Team can proceed with the next stage.

5. The Design-Build Architect and Engineer (DB-A/E) who prepares the construction documents shall be a professional architect and/or engineer licensed in the commonwealth of PR where the design be completed. The professional seal indicating such license by the state shall appear on the final construction documents. The architect and/or engineer whose seal is shown in construction documents will be known as the Architect and/or Engineer of Record.

6. The DB-A/E must have a proved experience of at least ten years (10 yrs.) in design and supervision of project of similar or major complexity to this one.

7. The DB-A/E shall certify the design compliance with all latest design standards, design manuals and national codes used by the VA, as well as all Federal and local Requirements and Regulations. The required stamp on construction drawings and documents of the licensed architect or engineer of record will be considered as certification of such compliance.

8. Design Submissions: The design documents for each submission may include, but not limited to: assessment reports, drawings, technical specifications, design narrative/analysis, submittal list and cost opinion among others.

a. A presentation meeting to review and resolve design issues will be held for each design review package submitted. The meeting will also include discussion of VA comments on functional relationships and technical peer review comments (by others). The meeting will be coordinated by the DB-A/E, upon mutual consent between the contracting officer, VA project manager and DB-A/E. The DB-A/E shall prepare written minutes of each meeting with the Government concerning contractual and design matters. Copies of the minutes shall be furnished to the Contracting Officer and VA project manager within two calendar days of meeting. The DB-A/E shall prepare written records of phone conversations addressing mayor design issues, and furnish a copy to the Contracting Officer and VA project manager within five calendar days of contract.

b. The DB-A/E shall keep the Project Manager and Contracting Officer informed of the status and progress of the design phase.

c. The DB-A/E shall include a textbox indicating date of submission, file name, and revision on all reports, studies, drawings and all other submission material.

9. Schematic Design (SD): The SD for this project is a means of identifying alternative approaches to correcting physical and functional deficiencies identified in the initial assessment and represents the submission of the twenty five percent (25%) of the design progress. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

a. The development of this SD is an interactive process between VACHS staff and the DB-A/E to produce a narrative and graphical description of possible alternatives.

b. The SD shall include the initial assessment report, shop drawings, well-organized design narrative (explaining design options and alternatives among others), and design schematic alternative approaches with respect of functional operation, demolition, maintenance and construction cost.

c. The SD shall be in accordance with VA PG 18-15.

d. Submission Schedule of Schematic Design: Within 60 calendar days after the Notice to Proceed submit two hardcopies appropriately labeled “Schematic Design” and electronic copy (CD-ROM) of the SD package for review and approval. Coordinate with the Contracting Officer and provide the verbal presentation to the VA facility. VA will return the schematic design review comments 15 calendar days after the presentation.

10. Design Development (DD): The Design Development (DD) represents the submission of the seventy five percent (75%) of the design progress. The submittal of the DD shall be in accordance with the applicable requirements of the design development submission of VA PG 18-15 and the review comments of the approved SD submission. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

a. The DD shall provide a well-organized design narrative, drawings, VA Master Construction Specifications (PG-18-1), and Cost Estimate in accordance with Manual for Preparing Cost Estimates and Related Documents for VA Facilities: http://www.cfm.va.gov/cost/.

b. VA Master Construction Specifications may not cover some of the project elements. It is the responsibility of the DB-A/E to develop specification sections (as necessary) to cover such project elements. New sections of specifications developed by the DB-A/E shall be in the same format as that used in VA Master Specifications.

11. Construction Documents (CD): The Construction Documents (CD) represent the submission of the hundred percent (100%) of the design progress. The submittal of the CD shall be in accordance with the applicable requirements of the construction documents submission of VA PG 18-15 and the review comments of the approved DD submission. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

a. The DB-A/E shall submit the 100% design documents in accordance with this contract. Drawings, technical specifications, submittal list, design narrative/analysis, cost opinion, construction phasing, catalog cuts, equipment description, schedule of work and all related construction documents shall be completed, coordinated and ready for the final review and approval.

b. It is the DB-A/E’s responsibility to provide a quality set of documents. The DB-A/E shall perform a Quality Assurance of the complete set of documents.

12. Issued for Construction Documents: The Issued for Construction Documents represent the submission of the complete construction set of documents ready for construction purposes. Prior to reproduction for issue of construction documents, the DB-A/E shall make any changes to the documents identified as necessary during the review conference with VA at the construction document submission; and deliver the revised drawings to Project Manager and Center Director for signature.

a. The final construction documents submission package will incorporate all VA supplied comments from the earlier 25%, 75% and 100% submission package reviews. If the submission package of the final issued for construction documents is not complete a post submittal may be required, the cost of which will be borne by the DB Team. The approved issued for construction documents will be used for construction of the project.

b. Final issue of construction copies shall be stamped by a licensed professional engineer with a current registration in Puerto Rico.

c. The Design-Build Contractor (DB-C) shall begin with the preparation of all documents needed to be submitted on or before the pre-construction meeting (e.g. Time Schedule, Schedule of Value, Safety Plan, Quality Assurance/Quality Control Plan, Submittals, etc.).

d. Safety Plan: Prior to commence with the construction the DB-C shall submit for approval a written safety plan. The safety plan shall be tailored to the project works and its specific safety risks (is not just the company general safety plan). The project safety plan and safety requirements shall be in accordance with the general requirements of the VA Master Specifications Division 01 Section 01 35.

13. Submission Schedule of Design Development: Within 70 calendar days after schematic design review comments, submit two hardcopies appropriately labeled “design development” and electronic copy (CD-ROM) of the DD package for review and approval. Coordinate with the Contracting Officer and provide the verbal presentation. VA will return the design development review comments, 20 calendar days after the presentation. Refer to section 21 for format requirements.

14. Hardcopies and Electronic Media: All documents shall be submitted to VA in both PDF and original formats. For any document not included in Section F., consult the VA project manager.

a. Hardcopies documents: All hardcopies to be submitted to VA shall be in good and readable condition. No too small or big lettering, stains, wrinkles and blurry areas. The document format shall be as described hereon. The hardcopy formats to use are as follows:

(1) All drawings will be printed in ARCH C sheet (18” x 24”) and must fallow the VA Design and Construction Procedures (PG-18-3).

(2) The technical specifications will be printed in letter size (8.5” x 11”) and must follow the VA Master Specifications (PG-18-1).

(3) Design Narrative, Analysis, Submittal List, Cost Estimates, Construction Phasing, Catalog Cuts and Equipment Description: will printed in color with letter size paper (8.5” x 11”).

(4) Time Schedule: Printed in color with ARCH C sheet (18” x24”).

b. Electronic Media: Use a CD-ROM to submit all documents in original format. The original formats to use are as follows:

(1) All Drawings: AutoCAD 2013 (.dwg)

(2) Technical Specifications, Design Narrative, Analysis, equipment description, and Construction Phasing: Word 2010 (.doc)

(3) Cost Estimates and Submittal List: Excel 2010 (.xls)

(4) Time Schedule: MS Project 2010 (.mp)

15. Time Schedule: The DB-A/E shall provide two (2) color copies and one electronic copy of the project schedule after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as with important milestones included for design and construction phase. For the schedule of the construction phase refer to section 13 for reference.

16. Submittals: The DB-A/E shall be responsible to submit list of submittals, certifications, test, special inspections and reports among others required per drawing and specification section.

17. Quality Assurance/Quality Control (QA/QC): The DB-A/E shall develop, execute, and demonstrate that the design process and the construction documents have gone through a rigorous review and coordination effort. The requirements are as follows:

a. After receipt of the Notice to Proceed but before the first submission: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

b. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

18. Permits: The DB-A/E shall be responsible for preparing all the necessary documentation for all the endorsements and applicable permits including all environmental permits. Also, shall be responsible to submit all applicable permit applications and obtain the approval of such permits.

19. No document or permit application can be submitted to any agency without being reviewed before by VA and without the consent of VA contracting officer (CO) and/or contracting officer representative (COR).

20. The approval of all necessary permits including all related to Environmental Quality Board (EQB) for construction are DB team responsibility and shall be completed and ready on or before the notice to proceed of the construction. The DB-A/E shall be responsible to provide a list of all permits required for construction.

D. Specific Project Requirements Construction Phase:

1. The Contractor shall provide specialized construction labor and supervision work; materials and equipment's provision; and related architectural, mechanical, structural, electrical, and demolition work as required by the contract documents, specifications and/or conceptual lay-out drawings.

2. In addition, the construction services shall include the associated environmental documentation and permits, construction period services such as construction, inspections, technical studies, cost estimates and/or reports; and post construction services such as post occupancy evaluations, technical studies and/or reports.

3. The Contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Caribbean Healthcare System Medical Center, prior to any mobilization and construction,

4. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

5. The Contractor shall keep their Project Manager and the Contracting Officer informed at all times for project status and/or updating the progress of the design project.

6. The Contractor shall develop a well-organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff.

7. The Contractor shall completely prepare site, prior to the installation of the equipment, and furnish labor, and materials to perform work for this specific project as required by this statement of work.

8. All the projects associated construction and temporary works shall conform to the latest VA specifications, VA standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, Life Safety Code, UBC, local, Federal and industry requirements and regulations.

9. The Contractor shall provide Project Management, providing all pertinent permits and applications in accordance with the established SOW, terms and conditions of this solicitation.

10. The Contractor shall provide Structural and Civil design in accordance with applicable VA codes, standards and specifications.

11. The Contractor shall provide Structural / Civil design to place all electrical switchgears and components associated the emergency generation system.

12. The project shall include the furnishing of all professional A/E firm within the DB Team for “Design Services” and DB Team for Construction Works”. The design services include: associated environmental documentation and permits, pre-design services such as facility assessments, development of design programs, schematic designs, required technical studies, construction documents, standards, and specifications. The design services also includes cost estimates and/or reports; review and analysis of design for compliance with national codes, scope of work, good design practices, adequacy and appropriateness of functional layout, system selection, technical solutions, sustainability, value engineering and life cycle operation considerations, suggested design solutions or modifications; detail demolition drawings and detail as-built drawings, as well as necessary architectural, civil, electrical, plumbing, mechanical design work and submittal evaluation; construction drawing verification, comprehensive research, investigation, evaluation and study of the existing systems, equipment, structure, and utilities location so that the Contractor be thoroughly familiar with the VA Medical Center water and fire protection system function and operation; construction and post construction services such as post occupancy evaluations, technical studies and/or reports. Environmental documentation services include: the research of Federal, State, and municipal laws, regulations and permits concerning design and construction controls for environmental protection; the preparation of any required written assessment and reports, forms, and graphics; permit submission to regulatory agencies on behalf of the government; and ensuring that the drawings and specifications include necessary information to mitigate any adverse environmental impacts.

13. Work also shall include the specialized construction labor and supervision work; materials and equipment's provision; and related architectural, mechanical, structural, electrical, and demolition work as required by the contract documents, specifications and/or conceptual lay-out drawings. In addition, these services include associated environmental documentation and permits, construction period services such as construction, inspections, technical studies, cost estimates and/or reports; and post construction services such as post occupancy evaluations, technical studies and/or reports. Prior to any mobilization and construction, the Contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VAMC. Conduct any incidental asphalt bituminous pavement, sidewalk and associated project infrastructure repairs as required during construction. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job. The Contractor shall keep the Project Manager and the Contracting Officer informed the project status and progress of the design project at all times. The Contractor shall develop a well-organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations shall not be interrupted except by previous and timely coordination with VA staff.

14. Work is to be performed per the contract requirements, specifications, and drawings. The Contractor must show experience in this type of work prior to construction. Construction is to be coordinated with VA Engineering and may require flexible hours of work due to hours of operation, patient care and safety among other factors that may arise as to keep the disruption of Medical Center operation to a minimum.

15. The Contractor shall provide the Contracting Officer and Contracting Officer Representative with at least 48 hours-notice of all site work. The Contractor is to meet all infection control, security and life safety standards.

16. The work generally includes but is not limited to:

a. The Contractor shall be responsible for taking and applying accurate field measurements.

b. The Contractor shall submit an infection control risk assessment (ICRA) (see attached) prior to commencement of work.

c. Area shall be broom swept/mopped hourly or as needed to maintain a clean hospital environment.

d. The Contractor shall remove, protect, store in a Medical Center provided area and reinstall all signage, artwork and other similar wall mounted items.

e. Trim plates within the area of work at electrical and fire devices shall be removed and replaced.

f. The Contractor employees shall be required to maintain a professional appearance including a shirt bearing the company logo. All Contractor’s employees will be required to acquire and wear approved Medical Center Contractor’s badge. Per Medical Center policy, badge must be visible and located above the waist.

17. The Contractor shall be required to provide the Contracting Officer and Contracting Officer Representative a phasing plan to perform this contract for review and approval. A multi-phased plan will have to be developed and approved by the VA prior disruption of the existing Lightning Protection Systems. This phasing plan should be developed to the normal hospital operations shall not be interrupted except by previous and timely coordination with VA staff through the Project Manager. The Contractor shall be required to update this plan on a regular basis and submit to the Contracting Officer and Contracting Officer Representative.

18. Coordination. Shutdown of utilities must be coordinated with the COR with a minimum of two (2) weeks’ (14 calendar days) notice. Shut downs to be performed after hours.

19. Work Hours. The Contractor shall perform the work at the site from Monday through Friday from 8:00 AM to 4:30 PM, unless modified. The Contractor shall not have access to the site for performance of any portion of the work beyond these hours, during Federal Holidays nor weekends without prior approval by COR. Major noise producing items to be performed in early morning hours or late afternoons. Major defined as concrete cutting, jack hammering, concrete drilling, etc. Normal construction related items are not considered for afterhours work. We will work with staff to minimize disruption in the area.

20. Receipt of Materials. Address all shipment of materials and supplies to the Contractor – not the Government. The Contractor must be on hand to accept shipments; the Government will not accept deliveries on the behalf of the Contractor.

21. Specific Environmental Requirements. The Contractor is responsible for ensuring that materials and supplies are in accordance with VA policy for no or low Volatile Organic Compounds (VOC).

22. Protection of Existing Property. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or property as a result of construction activities.

23. Clean-up and Disposal. The Contractor shall be responsible for the removal and disposal of all trash/debris connected with construction activities on a daily basis. Recyclable products shall be disposed of in accordance with applicable statutes, in respective containers. The Contractor shall provide their own dumpster for construction debris.

24. Storage: The Contractor is responsible for providing temporary storage for tools, equipment, and materials required for this project.

25. Warranties and Support Services. The Contractor will provide a two-year warranty covering all material and labor upon approved final inspection. The pneumatic system company shall be local and capable of providing service within 1 business day of call.

26. Project Performance Time. The Contractor shall perform all the works, including clean-up process (Mandatory) on three-hundred sixty-five (365) calendar days after “Notice to Proceed” (NTP) is issued by the Contracting Officer. The works includes the time required for all submittals submission and approval process, procurement of materials in or outside PR, construction activities, and project inspections. All submittals will be returned to the Contractor by VA within two (2) weeks (14 calendar days) of submission. Disapproved submittals are not reason for additional time extension request; or delay claims for this Contract. The Contractor shall provide labor to compile project timeline in Ghant format. The Contractor shall submit their project timeline to be in MS project format and PDF format. The Contractor shall work continuously during approved work hours, after works begin on the project site. The Contractor’s Superintendent shall be a professional architect and/or engineer licensed in Puerto Rico. The Contractor’s Superintendent shall be present on-site, at all times, until the completion of the contract.

E. Responsibilities:

1. The RFP documents are intended to define existing conditions, certain required items and design parameters to be included in the project. Contractor shall verify all existing conditions and consider any deviations from the drawings prior to contract award. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

2. Prior to any mobilization and construction, the Contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. Also, project schedule and construction phases must be approved by VA Chief Engineering. The Contractor shall provide all necessary environmental documents and related EQB approved permits for construction.

3. The Contractor shall completely prepare site, prior to the installation of the equipment, and furnish all labor, equipment and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

4. All projects associated construction and temporary work shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal and industry requirements and regulations.

5. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

6. The Contractor shall comply with all applicable federal, state and local requirements for protecting the safety of the DB Contractor’s employees, building occupants and the environment. All applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

7. The Contractors should visit the site as scheduled by the PM/COR and CO as shown in the RFP. Additional visits are not allowed by the Government.

8. The Contractor shall have comprehensive knowledge, experience, expertise, equipment and personnel to complete this work.

9. The Contractor shall keep the VA Project Manager informed at all times of the status and progress of the project.

10. Detailed Schedule and Narrative: The Contractor shall provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule.

11. Contract Progress Schedule: The progress schedule shall be provided in a time scaled bar graph format for each project phase. The horizontal axis shall be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis shall show the milestones and a detailed breakdown of the construction tasks. All schedule items shall show a start date and a completion date.

12. Breakdown the construction period in at least eight construction tasks as required, (e.g.: site preparation, demolition, equipment procurement, equipment/materials delivery, equipment installation, architectural finishes, tests, and final inspection, etc.).

13. The Contractor shall develop a well-organized, practicable and complete written narrative construction phasing for the proposed project, in order that the normal hospital operations shall not be interrupted except by previous and timely coordination with VA staff through the Project Manager.

14. The Contractor shall specify how much allowance has been made for adverse weather in the schedule.

15. The Contractor shall specify the days of the week and the hours of construction operations during each phase of the work.

16. Progress Meetings: During the construction period, will be held multiple weekly or bi-weekly meetings by mutual consent and as deemed necessary. The progress meetings will be used to discuss project progress, pending actions and to update the Contracting Officer and VA Project Manager on the following meeting agenda items: approval of minutes of previous meetings, submittal status, review of off-site fabrication and delivery, requests for Information (RFI’s) and issues, modifications, work in progress and projected, schedule update (provide updated CPM schedule), status of project record drawings and O&M Manuals, and other business relating to work. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and VA Project Manager and within seven (7) calendar days of the meetings. The DB Contractor shall prepare written records of phone conversations addressing major project issues, and furnish a copy to the Contracting Officer within five (5) calendar days of contract.

17. The Contractor shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval.

18. Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered and installed by the Contractor without additional cost to the Government.

19. Construction General Sections' applicable requirements: the Contractor shall comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision and installation requirements, Buy American Act, payment and…