36C24818R0331-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24818R0331 X 05-03-2018

TBD

672-18-1-355-0002 672-18-103 00672 Department of Veterans Affairs VA Caribbean Healthcare System Administrative Building #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs rey.clemente@va.gov

Rey F. Clemente

(787) 641-7582 Ext. 34951 NRM (PROJECT: 672-18-103) TITLE: D/B To Provide an Equivalent Level of Life Safety Code Compliance at Main Building Hospital Corridors.

Project Location: VA Caribbean Healthcare System, San Juan, PR.

Contracting Officer (CO): Rey Clemente, 787-641-7582, rey.clemente@va.gov

Magnitude: The magnitude of construction is between $500,000 and $1,000,000 Million.

NAICS Code: 238210. Size Standards: $15.0 Million.

This project contemplates the design and construction services to Provide an Equivalent Level of Life Safety Codes Compliance at Main Building Hospital Corridors in compliance with VA guidelines and other reference as listed.

Project is set-aside for certified Service Disabled VeteranOwned Small Businesses(SDVOSB).

Prospective firms are cautioned that any proposal submitted in response to this solicitation must meet the criteria identified by 38 CFR Part 74. Any person, persons or business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud procurements.

Payment of Municipality Taxes in Puerto Rico: The Offerors shall be responsible for all Municipality Taxes (Arbitrios- Municipales) and Patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico.

Funding: Funding is not currently available. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds and VAAR 807-173. The Government does not compensate vendors for proposal development.

X X 52.211-10 X 10 days after NTP (No originals)

12:00 PM (AST)

06-03-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

672-3680162-355-854200-3220 23NRNR006

00672 Department of Veterans Affairs VA Caribbean Healthcare System Administrative Building #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

REY F. CLEMENTE

CONTRACTING OFFICER

Table of Contents

SECTION A SOLICITATION …………………………………………………………………………1

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Design Services to Provide an Equivalent Level of Life Safety Code Compliance at Main Building Hospital Corridors 672-18-103.

Construction Services to Provide an Equivalent Level of Life Safety Code Compliance at Main Building Hospital Corridors 672-18-103.

1.00

1.00

JB

JB

Page 1 of Page 1 of

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

I. DEFINITIONS AND ACRONYMS:

4. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

5. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

6. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

7. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

8. Contractor: This term, as used herein, refers to the contractor under this contract.

9. A/E: This term, as used herein, refers to the ArchitectEngineer firm(s) that are a part of the DB team, also referred to as DB A/E.

10. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive.

11. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

12. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

13. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

14. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

15. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

16. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and before that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

17. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials

18. Orlando Utilities Commission (OUC): Orlando Utilities Commission, provided electricity and water services to the facility.

19. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK

DESIGN-BUILD

Design Build to Provide an Equivalent Level of Life Safety Code Compliance at Main Building Hospital Corridors Project: 672-18-103 VA Caribbean Healthcare System #10 Calle Casia, San Juan, PR 00921

A. Overview: VA Caribbean Healthcare System strives to support both patients and staff in a healthcare setting. Protection of patient’s, visitor’s and staff’s health from risks associated with the environment and construction activities is the highest priority. The architecture and interior design embody the highest level of environmental stewardship. All designs shall incorporate all electrical, mechanical, plumbing, structural, and architectural components necessary to provide for a complete structure and functioning building. Designs shall be in accordance with all applicable requirements of the NFPA, EPA, OSHA, National Plumbing Code, National Electric Code, ASHRAE, National Safety Code, VA Specifications, VA Standard Details, VA Construction Standards (match existing site materials), VA Space Planning Criteria PG-18-9, and applicable local, state, and federal regulations. Existing as-built drawings can be made available to the CONTRACTOR; however, their accuracy along with survey, subsurface information and data is not guaranteed and shall be completed and verified by the CONTRACTOR as part of the investigative services. This is a design/build construction project where the contractor is to provide all labor, materials, tools and equipment, and design-build services. The space will comply with the latest VA design standards located in the Technical Information Library (TIL) (http://www.cfm.va.gov/TIL/). While the Master Specification located in the Technical Information Library (TIL) at CFM.gov is considered the standard, it is important for the successful offeror to note that VA Caribbean Healthcare System has more stringent specifications. It is the vendor’s responsibility to familiarize themselves with VA Caribbean Healthcare System specifications.

This project contemplates Design and Construction Services to develop detailed as built drawings, and construction phasing schedule for the project titled PROVIDE AN EQUIVALENT LEVEL OF LIFE SAFETY CODE COMPLIANCE AT MAIN BUILDING HOSPITAL CORRIDORS. The scope of work includes the design build and construction for Project 672-18-103, according to VA design build guidelines and current codes and standards. The project shall provide a complete installation of a fire alarm system for the Main Building that shall supervise VA Medical Center campus in accordance with the specifications and drawings. This project shall inspect, repair if applicable and fully activate the new fire alarm system previously installed on the Fire Alarm Upgrade project phase 1 & 2. Also, the new fire alarm system shall include the integration of all the buildings fire alarm systems not included in phase 1 & 2. The contractor is responsible to turn in a complete fire Alarm system for the Main Building supervising all buildings at the VA Medical Center Campus. This project will provide an equivalency level of life safety code for corridor return air at Main Building to comply with Joint Commission requirements and NFPA code. This project shall provide additional corridor smoke detectors on two separate circuits and activation of both shutdown air handlers. In addition, a Fire Protection Engineer shall provide an extensive assessment to assure compliance with Life Safety Code. The contractor shall provide system demolition, inter-phasing equipment connections activities with previously installed systems, asbestos abatement, survey and assessment of new fire alarm system installed on phase 1 and 2 to provide a functional, complete and fully operational fire alarm system as per drawings and specifications prepared by Design Build Contractor. The DB Contractor shall provide a fire alarm system in full compliance with NFPA 72 code latest revision. The activation of the Fire Alarm shall include, but not limited to the following requirements:

B. General Description: Contractor is responsible to provide design/build services to Provide an Equivalent Level of Life Safety Code Compliance at Main Building Hospital Corridors. Provide all supervision, labor, materials, tools and equipment, and design-build services, necessary for the design and construction of a project described in this SOW and any other specific tasks as further defined by this Request for Proposal (RFP).

1. This document contains information as specified for each submission, in the production of Construction Documents for this DB project. It shall give VA Reviewers and the DB Contractor or A/E firm a clear understanding of what is required at each stage of design.

2. The goal of this SOW is to ensure the quality of VA facilities while controlling construction And operating costs. This document is not to be used as a standard design, and does not limit the project DB Team A/E responsibilities to develop a complete and accurate project design that best meets the users' needs and applicable code requirements.

3. This document does not relieve the DB Team A/E from their professional responsibility to produce a correct, complete, and fully coordinated set of Construction Documents as required by the VA design standard, VA master specifications, design manuals, and/or other publications. These Government guidelines should be obtained by the DB Team or A/E firm at the following Internet addresses:

http://vaww.va.gov/facmgt/standard/accessibility.asp http://vaww.va.gov/facmgt/standard/d_alert.asp http://vaww.va.gov/facmgt/standard/fire.asp http://vaww.va.gov/facmgt/standard/specifications.asp http://vaww.va.gov/facmgt/standard/metr_idx.asp

C. Specific Project Requirements:

1. Construction: DB Contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Caribbean Healthcare System, prior to any mobilization and construction.

2. DB Contractor shall completely prepare site, prior to the installation of the equipment, and furnish labor, equipment and materials to perform work for this specific project as required by this statement of work.

3. All the projects associated construction and temporary works shall conform to the latest VA specifications, VA standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, Life Safety Code, UBC, local, Federal and industry requirements and regulations.

4. DB Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

5. The construction period shall be identified and scheduled for 365 calendars days after noticed to proceed.

6. Demolition Activities: DB Contractor shall remove and dispose according to contract documents and local and federal regulations existing fire alarm devices.

7. Demolition only shall consist of removing all existing devices from the old fire alarm system and provide an approved cover at mounting bracket or box device leaving conduit and wire in place.

8. Asbestos abatement: An asbestos survey was performed by VA Caribbean Health Care and will be available for contractor information purposes.

9. DB Contractor shall be responsible to confirm the presence of asbestos in the areas shown in the drawings included in the asbestos survey. Such areas shall be located and marked in the site prior to any demolition.

10. Where applicable, in some areas needing asbestos abatement operational and maintenance requirements, removal and disposal of asbestos shall be part of this contract. DB Contractor shall prepare the areas in the existing Main building prior reconnections to existing devices, including but not limited to dampers sprinklers, and other devices including HVAC units smoke detector, fire protection devices as specified for operations and maintenance for asbestos abatement activities.

11. DB Contractor shall obtain all permits required by the VA, local and federal authorities to perform this task.

12. DB contractor is responsible for executing the asbestos abatement following the VA, local and federal regulations and procedures for hazardous materials testing, handling, removal and disposal.

13. Air quality within the building shall be carefully monitored during demolition, asbestos abatement, and other construction activities to avoid potential health issues to the personnel and patient occupying the areas impacted under this contract. Air quality monitoring during asbestos removal activities shall be performed by a third-party inspector who must be present at all times. The design services shall also include an Asbestos Abatement Inspection, Monitoring and Certification by an Independent Third Party Certified Industrial Hygienist Consultant Firm. The IH will perform the necessary monitoring, inspection, testing and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by the abatement work, and that the abatement work proceeds in accordance with asbestos abatement specifications. The Independent Third Party Certified Industrial Hygienist Consultant Firm shall be approved by VA.

14. Existing Notifier Fire Alarm System Survey/Assessment: The contractor shall inspect and perform a condition assessment of the fire alarm system, including the most recently installed under a separate project. This project shall inspect, repair and activate the new fire alarm system previously installed on the Fire Alarm Upgrade project phase 1 & 2. Changes may have been occurred due to areas that has changed or that are currently under construction.

15. As- built drawings will be available to perform this survey. A request for other information that the one provide in this SOW must be in writing and with a time allowance of not less than 14 calendar days.

16. An assessment of the existing equipment installed on phase 1 & 2 and the connections points to be used for inter-phasing shall be performed immediately after NTP to prepare for system integration and activation.

17. Relevant information obtained from this assessment shall be submitted to VA Project Manager in a written report for evaluation and approval.

18. System Activation and inter-phasing with existing system: DB Contractor shall include in the design the following areas but not limited to:

19. Notifier fire alarm control panels manufactured by Honeywell must be used as Specified in plans and specifications.

20. Building and areas that were not included in phase 1 and 2 prior projects:

a. Synchronization Building.

b. OPA (First Floor), (Siemens)

21. Provide and install all magnetic door holders at all locations shown in the plans and specification and other required areas in the Main Building to complete the installation of these devices for the activation of the new fire alarm system. Contractor must verify quantity and condition of such devices prior to installation.

22. DB Contractor shall integrate existing fire alarm systems from the remaining’s buildings to the new Fire Alarm System.

23. Fire Alarm System shall also monitor and supervise all flow dampers, sprinklers zone valves, HVAC units smoke detectors and all other devices inside the Main Building.

24. DB Contractor shall be responsible for providing a seamless integration, activation of the existing and new fire alarm system to ensure optimum performance of the whole system and a safe environment to building occupants.

25. The new Notifier Fire Alarm system shall be able to monitor, supervise and control the whole VA Hospital Facility in terms of fire alarm system, and in compliance with the VACHS guidelines and the project specifications and plans.

26. The Notifier Fire Alarm system shall be capable to monitor, supervise, acknowledge trouble signals, Heating, Ventilation, Air conditioning (HVAC) fire and smoke detection system, sprinkler water control zones valve system and all related existing fire alarms devices and their components.

27. The New Fire Alarm System (Notifier by Honeywell) shall comply with all the applicable codes and standards including but not limited to the latest versions of NFPA 72 and National Electric Codes (NEC).

28. The project shall include the furnishing of all professional A/E firm within the DB Team for “Design Services” and DB Team for Construction Works”. The design services include: associated environmental documentation and permits, pre-design services such as facility assessments, development of design programs, schematic designs, required technical studies, construction documents, standards, and specifications. The design services also includes cost estimates and/or reports; review and analysis of design for compliance with national codes, scope of work, good design practices, adequacy and appropriateness of functional layout, system selection, technical solutions, sustainability, value engineering and life cycle operation considerations, suggested design solutions or modifications; detail demolition drawings and detail as-built drawings, as well as necessary architectural, civil, electrical, plumbing, mechanical design work and submittal evaluation; construction drawing verification, comprehensive research, investigation, evaluation and study of the existing systems, equipment, structure, and utilities location so that the DB Contractor be thoroughly familiar with the VA Medical Center water and fire protection system function and operation; construction and post construction services such as post occupancy evaluations, technical studies and/or reports. Environmental documentation services include: the research of Federal, State, and municipal laws, regulations and permits concerning design and construction controls for environmental protection; the preparation of any required written assessment and reports, forms, and graphics; permit submission to regulatory agencies on behalf of the government; and ensuring that the drawings and specifications include necessary information to mitigate any adverse environmental impacts.

29. The DB Contractor shall perform all necessary calculations on existing electrical utilities, and mechanical systems to ensure that all new equipment and/or systems to be installed with this construction project comply with current Codes and Standards. The DB Contractor is required to perform all necessary inspection, survey and evaluation of the existing project site and related electrical/mechanical utilities systems, communication systems and structural to verify as-built conditions and produce a correct, complete and fully coordinated set of Construction Documents, Drawings and Technical Specifications. Plumbing, electrical and mechanical “tie-in” points shall be clearly identified. All tie-in points shall be numbered. All necessary flow and control diagrams shall be provided. Diagrams shall be completed with legends and detail description of operations.

30. Work also shall include the specialized construction labor and supervision work; materials and equipment's provision; and related architectural, mechanical, structural, electrical, and demolition work as required by the contract documents, specifications and/or conceptual lay-out drawings. In addition, these services include associated environmental documentation and permits, construction period services such as construction, inspections, technical studies, cost estimates and/or reports; and post construction services such as post occupancy evaluations, technical studies and/or reports. Prior to any mobilization and construction, the DB Contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VAMC. Conduct any incidental asphalt bituminous pavement, sidewalk and associated project infrastructure repairs as required during construction. The DB Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job. The DB Contractor shall keep the Project Manager and the Contracting Officer informed at all times of the status and progress of the design project. The DB Contractor shall develop a well-organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations shall not be interrupted except by previous and timely coordination with VA staff.

31. Work is to be performed per the contract requirements, specifications, and drawings. Contractor must show experience in this type of work prior to construction. Construction is to be coordinated with VA Engineering and may require flexible hours of work due to hours of operation, patient care and safety among other factors that may arise as to keep the disruption of Medical Center operation to a minimum.

32. The contractor shall provide the Contracting Officer with at least 48 hours-notice of all site work. Contractor is to meet all infection control, security and life safety standards.

33. The work generally includes but is not limited to:

a. The contractor shall be responsible for taking and applying accurate field measurements.

b. The contractor shall submit an infection control risk assessment (ICRA) (see attached) prior to commencement of work.

c. Area shall be broom swept/mopped hourly or as needed to maintain a clean hospital environment.

d. Contractor shall remove, protect, store in a Medical Center provided area and reinstall all signage, artwork and other similar wall mounted items.

e. Trim plates within the area of work at electrical and fire devices shall be removed and replaced.

f. Contractor employees shall be required to maintain a professional appearance including a shirt bearing the company logo. All contractor employees will be required to acquire and wear approved Medical Center Contractor badge. Per Medical Center policy, badge must be visible and located above the waist.

34. The contractor shall be required to provide the Contracting Officer a phasing plan to perform this contract. A multi-phased plan will have to be developed and approved by the VA prior disruption of the existing pneumatic tube system. This phasing plan should be developed to minimize disruption to the services using the pneumatic tube system. The Contractor shall be required to update this plan on a regular basis and submit to the Contracting Officer. The selected contractor’s system shall be integral and compatible with the existing system’s controls without any modifications to the existing hardware (stations, diverters, and blowers). To minimize the disruption to the VA during construction, the old and new systems must be capable of communicating. The tube system must be capable of sending carriers between the old and new systems during construction.

35. Coordination. Shutdown of utilities must be coordinated with the COR with a minimum of two (2) weeks’ notice. Shut downs to be performed after hours.

36. Work Hours. The Contractor shall perform the work at the site from Monday through Friday from 8:00 AM to 4:30 PM, unless modified. The contractor shall not have access to the site for performance of any portion of the work beyond these hours, during Federal Holidays nor weekends without prior approval by COR. Major noise producing items to be performed in early morning hours or late afternoons. Major defined as concrete cutting, jack hammering, concrete drilling, etc. Normal construction related items are not considered for afterhours work. We will work with staff to minimize disruption in the area.

37. Receipt of Materials. Address all shipment of materials and supplies to the Contractor – not the Government. The Contractor must be on hand to accept shipments; the Government will not accept deliveries on the behalf of the Contractor.

38. Specific Environmental Requirements. The Contractor is responsible for ensuring that materials and supplies are in accordance with VA policy for no or low Volatile Organic Compounds (VOC).

39. Protection of Existing Property. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or property as a result of construction activities.

40. Clean-up and Disposal. The Contractor shall be responsible for the removal and disposal of all trash/debris connected with construction activities on a daily basis. Recyclable products shall be disposed of in accordance with applicable statutes, in respective containers. Contractor must provide their own dumpster for construction debris.

41. Storage: Contractor is responsible for providing temporary storage for tools, equipment, and materials required for this project.

42. Warranties and Support Services. The Contractor will provide a two-year warranty covering all material and labor upon approved final inspection. The pneumatic system company shall be local and capable of providing service within 1 business day of call.

43. Project Performance Time. The total contractor performance period shall be three-hundred sixty-five (365) calendar days after “Notice to Proceed” (NTP) which includes the time required for all submittals, procurement of materials, construction activities, and inspections. All submittals will be returned to the Contractor within two (2) weeks of submission. Disapproved submittals are not reason for additional time or delay claim for the Contract. Provide labor to compile project timeline in Ghant format. Timeline to be in MS project format and PDF. After work begins on the site, the Contractor shall work continuously during approved work hours. A superintendent dedicated to this contractor shall be present on-site until the completion of the contract.

D. Responsibilities:

1. The RFP documents are intended to define existing conditions, certain required items and design parameters to be included in the project. DB Contractor shall verify all existing conditions and consider any deviations from the drawings prior to contract award. It is the DB Contractor’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

2. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. Also, project schedule and construction phases must be approved by VA Chief Engineering. DB Contractor shall provide all necessary environmental documents and related EQB approved permits for construction.

3. DB Contractor shall completely prepare site, prior to the installation of the equipment, and furnish all labor, equipment and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

4. All projects associated construction and temporary work shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal and industry requirements and regulations.

5. The DB Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

6. The DB Contractor shall comply with all applicable federal, state and local requirements for protecting the safety of the DB Contractor’s employees, building occupants and the environment. All applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

7. The DB Contractors should visit the site as scheduled by the PM/COR and CO as shown in the RFP. Additional visits are not allowed by the Government.

8. DB Contractor shall have comprehensive knowledge, experience, expertise, equipment and personnel to complete this work.

9. DB Contractor shall keep the VA Project Manager informed at all times of the status and progress of the project.

10. Detailed Schedule and Narrative: The DB Contractor shall provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule.

11. Contract Progress Schedule: The progress schedule shall be provided in a time scaled bar graph format for each project phase. The horizontal axis shall be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis shall show the milestones and a detailed breakdown of the construction tasks. All schedule items shall show a start date and a completion date.

12. Breakdown the construction period in at least eight construction tasks as required, (e.g.: site preparation, demolition, equipment procurement, equipment/materials delivery, equipment installation, architectural finishes, tests, and final inspection, etc.).

13. The DB Contractor shall develop a well-organized, practicable and complete written narrative construction phasing for the proposed project in order that the normal hospital operations shall not be interrupted except by previous and timely coordination with VA staff through the Project Manager.

14. The DB Contractor shall specify how much allowance has been made for adverse weather in the schedule.

15. The DB Contractor shall specify the days of the week and the hours of construction operations during each phase of the work.

16. The DB Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and within seven (7) calendar days of the meetings. The DB Contractor shall prepare written records of phone conversations addressing major project issues, and furnish a copy to the Contracting Officer within five (5) calendar days of contract.

17. The DB Contractor shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval.

18. Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered and installed by the DB Contractor without additional cost to the Government.

19. Construction General Sections' applicable requirements: the DB Contractor shall comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision and installation requirements, Buy American Act, payment and performance bonds requirements; insurance requirements; progress payments and schedules, work inspection and supervision, daily logs requirements, material and workmanship, guaranty, cleaning up, accident prevention, and other requirements) included in the specifications.

20. Pedestrian and/or Vehicular Maintenance of Traffic: The construction of the proposed project shall allow for full operation of the existing hospital at all times and maintaining the operations of all existing utility services and fire exits. In addition, it shall maintain free and unobstructed access to facility emergency vehicles and for fire, police, and other emergency response forces in accordance with NFPA 241. Open excavations, trenches, etc. shall be protected with fences, covers, and railings to maintain safe pedestrian and vehicular traffic passage at all times.

a. Protect and cover routes from all existing exterior exits to the perimeter of the construction limits.

b. Provide temporary utility connections including power, site lighting, and other services without operational disruption to the existing buildings and site facilities.

c. Use of reflective stop paddles and other types of portable signs to increase visibility to warn drivers of the presence of guards and visitors/staff pedestrians.

d. Provide appropriate way-finding signage.

e. Coordinate all activities within the facility with the VA Project Manager. Ensure all work within and adjacent to the construction area is properly and timely coordinated with VA. The operation of the facility shall not be interrupted.

f. Prior to any work being performed, method and scheduling of required cutting, altering, and removal of existing roads, walks and entrances must be submitted for timely review and approval to the VA Project Manager.

21. Prior to the initial Pre-Construction Meeting, DB Contractor shall submit a list key personnel (Project Manager, on-the-job Superintendent, Quality Control Manager, etc.) to be involved in this project and supply brief statement of qualifications/biographical data including name of individual, company position, years with the company, work and educational background, experience applicable to this Project, tasks to be assigned to that individual on this Project, percentage of work-week to be committed to this Project, and authority of that individual to act on behalf of the DB Contractor. All key personnel shall submit evidence of their OSHA 30-hour construction safety training. VA expects to have a Project Manager and Superintendent on-site fully devoted for this project. The Project Manager shall be committed a minimum of 30% of work per week on this project and be present on site the same percentage. The Superintendent shall be committed a minimum of 100% of work per week on this project and be present on site the same percentage.

22. No later than fifteen (15) calendar days after receipt of notice to proceed (NTP) and prior to commencing construction work, DB Contractor shall submit a Quality Control Plan proposed to implement the requirements for inspection of construction. Design and construction will be permitted to begin only after the VA COR acceptance of the DB Contractor Quality Control (CQC) Plan. Include, as a minimum, the following to cover all design and construction operations, both onsite and offsite, including work by sub-contractors, designers of record, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff shall implement all aspects of the work specified.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of sub-contractors, designers of record, consultants, architect engineers (AE), offsite fabricators, and suppliers.

d. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test.

e. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

f. Procedures for tracking design and construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

g. Reporting procedures, including proposed reporting formats.

h. A list of the definable features of design and construction work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section.

23. All DB Contractor’s personnel must report to the Police Service to identify themselves upon entering the VACHS facility and to carry the identification card throughout the entire period while providing the service.

24. This acquisition won’t require services involving connection of one or more Contractor-owned IT devices such as a laptop computer or remote connection from a Contractor system to a VA internal trusted, therefore the C&A requirements do not apply, and a Security Accreditation Package is not required.

E. Scheduling, Phasing, And Working Hours:

1. Schedule Objectives – The DB Contractor shall complete the work required under this Scope of Work within 365 calendar days from receipt of “Notice to Proceed” (NTP). Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be done after 5 p.m. in the afternoon and with timely advance coordination with VA’s Project Manager/COR.

2. DB Contractor shall submit a Critical Path Method (CPM) schedule for the Construction with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

3. All work hours MUST be coordinated with the project’s COR. Some VA areas may be conducive to work being completed DURING normal business hours (7:00 am to 5:00 pm, Monday through Friday). All requests for work during normal business hours must be requested by the Contractor at least 14 calendar days in advance.

4. Length of Project. Project will have a 365 calendar day design phase. Please refer to Program Guide PG-18-15, Volume C for document requirements.

a. From Notice to Proceed, Design-Build Team A/E shall submit Schematic Design drawings to 25% within 31 calendar days. Allow 14 calendar days for VA review.

b. Design-Build Team A/E shall submit Design Development drawings to 75%, which incorporates the VA’s comments on the 50% submission within 21 calendar days. Allow 14 calendar days for VA review.

c. Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 75% submission within 14 calendar days. Allow 14 calendar days for VA review.

d. Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving Government acceptance of 100% drawings.

e. Project’s construction phase MUST be completed in no more than 200 days from Design completion and Government acceptance.

f. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

5. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

a. Utility shutdowns/Outages: All shutdowns…