36C24818R0071-001.docx

36C24818R0071 See attached document: 36C24818R0071_11-21-2017 posted to FBO.

See attached document: All Attachments to Solicitation 02.

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24818R0071 X 11-21-2017

TBD

675-18-1-3455-0001 675-18-150 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) FOR: Orlando VA 8875 Hidden River Parkway; Suite 560 Tampa

FL

33637-1035 See block 7 and 9

Tiffany Garfield 813-631-2818 Project Title - Design Build (DB) - Replace Roof Top Units - Viera

Project No: 675-18-150

Project Location: Viera Outpatient Clinic, 2900 Veterans Way, Viera, FL 32940

Contracting Officer (CO): Tiffany Garfield, 813-631-2818; email - tiffany.garfield@va.gov

Contracting Officer Representative (COR): Manuel Aranda - manuel.arandia@va.gov; 407-631-5262

Project is set aside for certified Service Disabled Veteran Owned Small Businesses (SDVOSB).

Service Disabled Veteran Owned Small Business Program: This acquisition is set aside for certified SDVOSB firms.

Prospective firms are cautioned that any proposal submittedin response to this solicitation must meet the criteria identified by 38 CFR Part 74. Any person, persons or business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud procurements.

This acquisition is set aside fro specialty trade contractors with NAICS code 238990; SB size standard of $15M

Please reference the attached RFP documents for further proposal submission information

X X 52.211-10 X 1 emailed copy

12:00 PM

12-05-2017 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) FOR: Orlando VA 8875 Hidden River Parkway; Suite 560 Tampa

FL

33637-1035 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971 X Tiffany Garfield

NCO815L2-71061

Table of Contents

A.1 General Proposal Information

I. GENERAL PROPOSAL INFORMATION

RFP: 36C24818R0071

Project # 675-18-150 Design Build to Replace Roof Top Units at Viera Location of Project: Viera Outpatient Clinic, 2900 Veterans Way, Viera, FL 32940 Contracting Officer Point of Contact: Tiffany Garfield E-mail: tiffany.garfield@va.gov Phone: 813-631-2818

1. Service Disabled Veteran-owned Small Business Verification: This requirement is 100% set aside for verified Service Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB’s will be excluded from evaluation and award consideration.

2. Offer Acceptance Period: Offers providing less than 120 calendar days for Government acceptance after the date offers are due may not be considered and may be rejected.

3. Work Effort: This project is a Design Bid Build Effort: The contractor shall design and construct this project pursuant to the Statement of Work including drawings, specifications, etc.

4. Site Visit: An organized site visit is scheduled for TBD for PHASE 2 ONLY. Only one site visit will be conducted. Participants are to meet at ___TBD__________, at the Viera Outpatient Clinic, 2900 Veterans Way, Orlando, Florida 32940. Please email the COR and cc the Contracting Officer if you plan on attending at manuel.arandia@va.gov and tiffany.garfield@va.gov .

5. Requests for Information (RFIs): RFI’s are due NLT November 28, 2017 at 12:00 PM for Phase 1 and will not be accepted after this date. RFI’s should be submitted by email to the Contracting Officer, tiffany.garfield@va.gov . Responses will be provided in a question and answer format in coordination with the COR. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C24818R0071 and Project Title.

6. Proposal Due Date: Phase 1 Proposals are due NLT December 5, 2017; 12:00 pm to perform the work described herein are due by email to tiffany.garfield@va.gov . Proposal is limited to 5 Meg per email and a max of 4 emails.

7. Offer Guarantee (Bid Bond): An offer guarantee is required. Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

8. Magnitude of Construction: Pursuant to VAAR 836.204 the following is provided: The magnitude of construction is between $2,000,000 and $5,000,000. This is the estimated range for Construction.

9. Proposal Requirements: Technical proposals are required in response to this request. In addition, it is the offeror’s responsibility to acknowledge any amendments issued from this solicitation by signing each amendment and returning one (1) copy with the offeror’s proposal. Failure to acknowledge the amendments could make the offeror “non-responsive” and the offeror could be eliminated from further consideration.

10. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 238990 All Other Specialty Trade Contractors. The Small Business size standard is $15.0 Million.

11. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated in this document.

12. Period of Performance: The contractor shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within 480 days for bid item awarded. Note: Acceptance by the government is in conjunction with the Final Inspection and all punch list items must be completed during the established period of performance.

13. Superintendence: The Prime contractor shall provide, from his own staff, a competent 30 hour OSHA certified superintendent. This individual shall be 100% full time dedicated and assigned to this project while work is being performed on site. The prime contractor shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

14. Proposal Development: The Government does not compensate vendors for proposal development and submission.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

This part describes the precise mechanism for evaluating and selecting offers for this bid build procurement for Project No. 675-18-150, Design Build to Replace Roof Top Units at Viera Outpatient Clinic, Viera, FL.

1. Proposal Preparation Instruction: To assure timely and equitable evaluation of proposals, offeror must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirement of this solicitation. Offeror submittals shall consist of the following through email to the attention of: tiffany.garfield@va.gov A. TECHNICAL PROPOSAL - Technical Proposal shall be submitted separately from the price proposal (only for Phase 2) of the solicitation requirements identified below: The following format shall be used:

TAB A. General Information

· Cover Page with Solicitation Number, Project Title,

· Table of Contents

· Company Particulars to include DUNS Number, Cage Code, Tax ID number, principle points of contact, address, phone numbers, etc.

TAB B: Technical Evaluation Factors for Phase 1:

· Factor 1 - Relevant Past Performance Experience

· Factor 2 – Project/Phasing Schedule

B. PRICE PROPOSAL – ONLY PHASE 2 CONTRACTORS WILL SUBMIT

Note: Submit under Separate Cover from Technical TAB A: General Information, Cover

· Page with Solicitation Number, Project Title,

· Table of Contents

· SF 1442 Signed offer/Amendments – Complete Blocks 17-20C

· Vet Biz Certification

· Bid/Offer Guarantee Bond

· Acknowledgement of Amendments

· Certifications TAB B: Price Proposal

2. Basis for Contract Award.

A. Source Selection Using Lowest Price Technically Acceptable Process (LPTA): This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15, Lowest Price Technically Acceptable (LPTA) source selection process. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

B. Evaluation Overview: Proposals will be evaluated and ranked according to price, from lowest to highest. The Government reserves the right to evaluate only the technical proposal of the lowest price offeror. Other technical proposals may not be evaluated unless the Government determines the lowest price offeror to be unacceptable or non-responsive. In the event the Government determines the lowest price offeror to be unacceptable, the technical proposal of the next lowest price offeror will be evaluated. This process will continue until a technical proposal is determined to be acceptable. This is a firm-fixed price award. It is the Offeror’s responsibility to ensure the submitted cost proposal includes all costs for total project requirements and completion in accordance with the specifications and drawings herein. The Offeror assumes all risk for omissions in subcontractor proposals.

C. SDVOSB Verification- The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm Service Disabled Veteran-owned Small Business (SDVOSB) status verification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent award.

D. Technical Evaluation: Technical acceptability is an assessment of each offeror’s ability to successfully accomplish the technical requirements. The technical acceptability factors shall be rated as acceptable or unacceptable based on the information submitted by the offeror in response to the criteria of the evaluation factor. Note: All factors must be rated acceptable in order to be considered technically acceptable. If one factor is rated unacceptable, then the government will move onto the next proposal. The Government expects a qualified team to provide project management oversight, quality assurance, and monitor safety compliance for timely completion of all tasks.

E. Proposal Instructions: Contractor must provide all requested information for each factor. Proposals must separately address each element of the factors as applicable to be considered responsive to this RFP. The factors headings must be highlighted in yellow or typed in bold text for identification. Recommend each titled factor heading in the submitted proposal be stated in the chronological order shown below. This format establishes a direct correlation between the information provided and the factor for evaluation. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format, the provided information is clearly understood and free of ambiguities.

3. LPTA Technical Factors:

PHASE 1

FACTOR 1: RELEVANT PAST PERFORMANCE EXPERIENCE:

To be Technically Acceptable, Offerors shall identify no less than ONE (1), and no more than three (3), previously-awarded, and completed design-build contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve:

A. Rooftop Heating Ventilating and Air Conditioning (HVAC) related Construction work, at a hospital or medical facility, as a prime contractor;

B. A dollar magnitude of at least $3,000,000;

C. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete, or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant.

For each of the submitted Relevant Past Performance contracts, provide the following information:

· The name of the construction contract, and the contract ID number;

· The name of the contracting agency or organization the contract was awarded by

· The date of the construction contract award and the contract award amount in dollars;

· The date of the construction contract completion, and the final contract amount, in dollars

· At least one picture

· Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

Factor 2 – PROJECT/PHASING SCHEDULE: To be Technically Acceptable, Offerors shall submit with the proposal a “draft” project schedule:

1. To be considered technically acceptable, the proposed “draft” project schedule shall not exceed the project duration stated on the solicitation and include divisions of work required to successfully complete the project.

PHASE 2

Factor 1 – DESIGN AND CONSTRUCTION METHODS: To be Technically Acceptable, Offerors shall submit with the proposal a plan that satisfactorily address the following:

A. Process required to ensure new boiler(s) and water heater(s) are sized and specified correctly to provide sufficient heating and steam humidification per scope of work stated in the solicitation.

B. Replacement/installation process of RTUs, boiler(s), water Heater(s) and associated equipment with minimum negative impact to the operation of the clinic.

C. Work required to ensure new HVAC controls are seamlessly tied to the existing Building Automation System (BAS).

D. The commissioning of the new RTUs, boiler(s), water heater(s) to include synchronization and delivery of a fully functional system.

E. Identify the manufacturers of required major equipment which satisfy the Buy-American Act and which relate to this project (i.e. RTU, boiler, water heater, etc.).

F. Describe Management’s approach to effectively coordinate and solve any issues with the A/E Firm during all phases of the project.

G. Identify and describe how the project team will implement a Quality Assurance and Safety Program.

H. Describe the organization, process and procedures to be established, implemented, and carried out for warranty support.

· Narrative - 5 page maximum

Factor 2 - PROPOSED TECHNICAL SOLUTIONS: To be Technically Acceptable, Offerors shall submit with the proposal description of any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or solutions to overcome these issues.

· Narrative - 3 page maximum

4. Price Proposal Submission: PHASE 2 ONLY Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirement may include alternate bid items such as, deductive, or options.

(1) Basis of evaluation: Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

1. Comparison of proposed prices received in response to the RFP.

2. Comparison of proposed prices with the IGE.

3. Comparison of proposed prices with available historical information.

4. Comparison of market survey results.

(2) Offer guarantee/Bid Bond

5. Proposal Submission Instructions -- Contractors shall submit proposals by email to Tiffany.garfield@va.gov. Electronic submission must be in Adobe pdf or Microsoft Word version 97-2003 or 2007.

Note: Your email is limited to 5 Meg per email. Ensure you identify on the subject line – Company Name, Part of proposal your submitting (Technical or Price) and title of project

6. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award and being considered non-responsive.

7. The Government intends to evaluate proposals and award a contract without discussions. Communication between the Government and offerors will be limited to exchanges for clarification as described in FAR 15.306(a). The Government reserves the right to enter into discussions if necessary.

8. Offeror’s proposal should contain the offeror’s best terms from a price and technical standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposals revisions or discussions.

9. Award will be made to the responsible offeror with the lowest price, technically acceptable proposal that meets or exceeds the acceptability standards for all non-cost factors, based on availability of funds.

A.2 Price Offer Schedule

Project Title: Design Build – Replace Roof Top Units Location: Viera Outpatient Clinc, Viera, Florida Project Number: 675-18-150

LINE ITEM 0001 – DESIGN BUILD CONSTRUCTION:

Design and replace Roof Top Air Handling Units (RTU) and install a boiler/water heater at Viera Out Patient Clinic (OPC). Project requires complete replacement of thirty-six (36) RTUs, installation of new boiler (3)/water heater(3) to provide heating medium for the RTUs & for humidity control, and install/upgrade/modify supporting equipment and devices to increase efficiency, ensure reliability, and satisfactory operation of the HVAC system (refer to SOW for complete details).

Estimated time for completion: 490 days

NOTE: Completion times include completion of all punch list items.

JB

LINE ITEM 0002 – ALTERNATE ITEM #1:

Provide all work as described in Item I, except replacement of six (6) RTUs and all related work. Three (3) RTUs in A section and three (3) RTUs in B section.

Estimated time for completion: 450 days

A.3 Statement of Work

Page 1 of Page 1 of

DESIGN-BUILD

Replace Roof Top Units at Viera Project No. 675-18-150 Viera OPC, 2900 Veterans Way, Viera, FL 32940

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the ArchitectEngineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

K. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials L. Competent Person (CP): One who is capable of identifying any existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

M. Roof Top Unit (RTU): unitary systems manufactured in various configurations providing single or multi-zone heating, cooling, and ventilation with dedicated digital controls enable the use of building management systems to allow for efficient operation and system monitoring to ensure performance to design.

II. SCOPE OF WORK:

A. General Requirements:

Provide all supervision, labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described herein and other specific tasks as further defined by this Request for Proposal (RFP). All proposals are to provide both design and construction services for this project.

B. Project Overview:

This project will design and replace Roof Top Air Handling Units (RTU) and install boiler(s) and water heater(s) at the Viera Outpatient Clinic (OPC). Project requires complete replacement of thirty-six (36) RTUs, installation of new boiler(s) and water heater(s) to provide heating medium for the RTUs & for humidity control, and installation/upgrade/modification of supporting equipment and devices to increase efficiency, ensure reliability and to provide satisfactory operation of the entire HVAC system in compliance with VA design guidelines and other references as listed in section VII, Resources.

C. Specific Project Requirements:

Work shall include but not limited to:

1. Design the complete replacement of 36 RTUs and installation of new boiler(s) and water heater(s) that will be used to supply hot water to all RTU heating coils and steam humidification to operating room RTUs (“C” wing RTUs). Design shall include project schedule and phasing subject to COR approval. Phasing’s main objective is to minimize negative impact to the operation of the clinic.

2. Perform Environmental Assessment/Impacts during the design phase and submit a report to VA.

3. Contractor shall test for asbestos in suspected areas during the design phase. In the event asbestos is uncovered, abatement should be incorporated in the design. Contractor shall completely remove the asbestos prior to proceeding with work. Contractor shall refer to VA specification, Section 02 82 11 for abatement protocol and requirements.

4. New replacement RTUs shall be Trane or equal (variable-speed compressors and fans, cooling and heating coils, microelectronic unit control, humidity control, and weather resistant).

5. Contractor is responsible to validate actual RTU capacity requirements during design phase.

6. All RTUs shall have heating coils.

7. All C-wing RTUs shall have steam humidifier for humidity control.

8. RTUs shall be weatherproof-rated for high salt environment application.

9. Install new boiler(s), water heater(s) and associated equipment/utilities (including necessary chemical injection system and or water softening equipment) in existing mechanical room (D603). Contractor is responsible to ensure that boiler(s), heater(s), and all supporting equipment will fit in the mechanical room or propose/design a new location subject to VA approval.

10. Capacity and quantity of boiler(s) and water heater(s) will be based on the required output to sufficiently supply heating and steam to the RTUs.

11. Boiler(s) and water heater(s) shall be Lochinvar brand or equal (low pressure heating system, H stamped pressure vessel, 3” fiberglass insulated, low water cut-off with manual reset, Incoloy Sheathed Elements, internal branch circuit fusing, 120V fused transformer, Digital Electronic Readout, and Integral Electric Control Panel with Key Locked Doors.

12. Replace old with new RTU per approved schedule and phasing plan. Ensure all equipment access panels/doors are readily accessible.

13. Install lightning protection.

14. Roof and any other area disturbed/damaged during the performance of this project shall be repaired at the Contractor’s expense.

15. Contractor shall perform all required work to ensure RTUs, boiler(s), and water heater(s) are connected to existing Building Automation System (BAS). All RTUs, boiler(s), and water heater(s) shall be monitored and controlled through the existing BAS.

16. Contractor is responsible for performing required modification/upgrade to all associated equipment/system for proper operation of the complete HVAC system including the BAS. New HVAC controls shall be seamlessly tied into existing system.

17. Perform Testing, Air, Balance (TAB) and commissioning services (VA Master specification, section 01-91-00) to ensure that systems are designed, installed, functionally tested, and capable of being operated and maintained to perform in conformity with the design intent.

18. Provide training to site personnel on the use, programming and troubleshooting of installed equipment and controls. Training will be provided by a certified system technician (s) who is (are) fully knowledgeable of the specific installation details of the project.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. Work shall be performed during normal business hours (7:00 am to 5:00 pm, Monday through Friday). Some tasks are required to be performed during “WHEN” hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal clinic functions. All requests for work outside of normal business hours must be requested by the Contractor at least 14 calendar days in advance. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

B. Length of Project A. Length of Project

1. Project will have a 160 calendar days’ design phase. Please refer to Program Guide PG-18-15, Volume C for document requirements.

a) From Notice to Proceed, Design-Build Team A/E shall submit Schematic Design drawings to 25% within 30 calendar days. Allow 7 calendar days for VA review.

b) Design-Build Team A/E shall submit Design Development drawings to 50%, which incorporates the VA’s comments on the 25% submission within 60 calendar days. Allow 7 calendar days for VA review.

c) Design-Build Team A/E shall submit Design Development drawings to 75%, which incorporates the VA’s comments on the 50% submission within 90 calendar days. Allow 7 calendar days for VA review.

d) Design-Build Team A/E shall submit Construction Document drawings to 95%, which incorporates the VA’s comments on the 75% submission within 120 calendar days. Allow 7 calendar days for VA review.

e) Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 95% submission within 150 calendar days. Allow 10 calendar days for VA review.

2. Project’s construction phase MUST be completed in no more than 330 calendar days from Government acceptance of design and schedule.

3. Contractor shall submit a Critical Path Method (CPM) schedule for the Construction with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

B. Utility shutdowns/Outages: All shutdowns involving temporary impairment of utilities shall be requested by the Contractor at least 14 calendar days in advance.

II. STATEMENT OF BID ITEM (S)

A. BID ITEM I: Design and replace Roof Top Air Handling Units (RTU) and install a boiler/water heater at Viera Out Patient Clinic (OPC). Project requires complete replacement of thirty-six (36) RTUs, installation of new boiler(3)/water heater(3) to provide heating medium for the RTUs & for humidity control, and install/upgrade/modify supporting equipment and devices to increase efficiency, ensure reliability, and satisfactory operation of the HVAC system (refer to SOW for complete details).

Estimated time for completion: 490 days

III. PROJECT CLASSIFICATION:

This project has been classified per the Construction Infection Control Risk Assessment as a Type A, Low Risk Group, Class I (ISLM Level 1) project.

IV. SAFETY REQUIREMENTS:

All Contractor's personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

V. GOVERNMENT FURNISHED INFORMATION:

All available record drawings will be provided upon request to the Design-Build Team A/E. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy of information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing and other drawing files.

VI. RESOURCES:

All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction, design standards, and other references. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications, standards, and other references shall include but shall not be limited to the following:

1. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10)

i) Design Guides (graphical, by function) (PG-18-12)

j) Barrier Free Design Guide (PG-18-13)

k) Room Finishes, Door and Hardware Schedules (PG-18-14)

l) Minimum Requirements for A/E Submissions (PG-18-15)

m) Environmental Planning Guidance (PG-18-17)

n) HVAC Design Manual for Hospitals Amendment B

o) Lighting Study

p) Design Alerts

q) Quality Alerts

r) VA Signage Design Guide

s) Fire Protection Design Manual – Latest Edition

t) Cost Estimating

u) Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730)

v) Information Security Handbook VA 6500

w) Energy Reduction Manual (First Draft)

3. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

4. Department of Veterans Affair Utilities Design Manual.

5. HVAC Design Manual for New, Replacement, Addition, and Renovation of Existing VA Facilities

6. Trane Roof Top Units http://www.trane.com/commercial/north-america/us/en/products-systems/equipment/unitary/rooftop-systems.html

7. Lochinvar Boilers and Water Heaters http://www.lochinvar.com/products/default.aspx?type=productline&lineid=20

B. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world-wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

C. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

D. Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations.

E. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

F. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

G. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

H. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf I. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/ J. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

K. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA PREVENTION AND SCALD CONTROL.

A. Department of Veteran Affairs Personnel:

1. Engineering Facilities Management (FMS),

a) Primary:

(1) COR Name: Manuel Arandia

(2) COR Email: manuel.arandia@va.gov

b) Secondary:

(1) COR Name: Darren Matteson

(2) COR Email: darren.matteson@va.gov

2. Contracting Office – Tiffany Garfield

a) Contracting Officer Email: tiffany.garfield@va.gov

II. Design and Document requirements:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See “Resources” above.

2. See “Approved Construction documents”, below, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

a) Zoning laws:

b) Environmental and erosion control regulations; and

c) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

4. THE design-build team A/E shall provide prompt, written notification to the contracting officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. no work altering or increasing the scope of this contract shall be undertaken prior to receipt of written approval from the contracting officer.

5. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting. Design-Build Team A/E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control. Design-Build Team (contractor) shall send meeting minutes within 2 days after each design meeting.

C. Design Review Submissions:

1. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Construction Documents (100%) and Final Documents completion stages. The Final Documents review submission packages will incorporate the final review comments from the Construction Documents (100%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team. The Final Document set of drawings will be the set of drawings that will be used for construction and stamped by engineer and architect of record.

4. Each review submission package shall include 3 hard copy sets (2 Full Size & 1 Half Size) and 1 PDF sets on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO). and others as determined to be appropriate by the VA.

5. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A/E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (2 hard copies, 2 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities, 2010 edition.

6. In addition to the Project Specific Specifications, the Contractor shall submit a…