36C24818Q9612-008.docx

Statement of Work Annual Plant Contract

STATEMENT OF WORK

I. Objective:

Annual rental contract providing interior plants, containers, maintenance and/or replacement, and seasonal holiday decorations as outlined in the following scope of work.

Fixed-price contract for base year and four one-year options.

Site Visit: Attendance to the site visit is highly encouraged and expected prior to submission of proposals. A sign-up sheet for attendance will be provided.

Plants, seasonal decorations, quantities and locations are subject to change due to construction, renovation, occupancy or activations. Changes will be provided in writing to the potential vendor.

Plants/maintenance is for the following locations on campus (exact buildings/locations are listed below in the SOW, Section IV Locations of Plants and Containers):

Bay Pines VA Healthcare System main campus & VA Regional Office 10,000 Bay Pines Blvd Bay Pines, Florida 33744

Lee County Healthcare Center 2489 Diplomat Parkway East Cape Coral, FL 33909

II. Vendor Requirements:

a. The potential vendor must have a commercial greenhouse or shade house on their property to maintain proper acclimation conditions of plants at all times.

b. Warehouse facilities for plant storage are not acceptable.

c. All potential vendors must have at least a $1,000,000.00 liability insurance policy.

d. All potential vendor employees must be state certified with “BMP” Best Management Practices.

e. All potential vendors must have in house licensed pest control certifications.

f. All employees of potential vendor must be in company uniform at all times when on the VA property.

g. Potential vendor vehicles must have company name / logo on all vehicles for proper identification and park in designated areas only.

h. Potential vendor must follow all VA background requirements as necessary.

i. Potential vendors must adhere to all VA rules and regulations and limit interaction with patients, visitors and employees.

j. Potential vendors are to respect patient privacy and facility safety and infection control practices at all times.

k. Potential vendors are never to interfere with or disrupt medical center operations.

l. Potential vendors are to have active commercial accounts in similar size and scope providing references of those accounts.

m. Potential vendors should have experience managing a similar contract in a medical center environment.

n. Potential vendors must be able to respond to service needs within 24 hrs.

o. Damage or theft of plants, containers, and seasonal decorations is at the potential vendor’s liability and will provide immediate replacement.

p. All containers shall be pre-approved via submittal prior to placement.

III. Scope of Services

a. Weekly maintenance, watering of plants.

b. Hand watering when needed for proper growth of the plant.

c. Pruning of brown, wilted and dead leaves when required.

d. Removal and disposal off-site of plants and containers as needed.

e. Dusting of plant material weekly.

f. Detailed cleaning of containers on a weekly basis.

g. Fertilization 4 times per year with a liquid 20-20-20.

h. Insect and disease control as needed including weekly pest control.

i. Camouflaging of grow pots with moss to present a neat, decorative appearance at all times.

j. Water source is VA provided onsite for filling of water tanks.

k. Transportation of water throughout the buildings must be in enclosed fiberglass pressurized water tanks.

l. No buckets and / or hoses are permitted inside any building for watering interior plants.

m. All plants used will be Grade A fancy Florida material.

n. All plants will be 20-30% shade grown.

o. All plant sizes installed as stated below in Section IV.

p. All plant replacements are at the expense of the potential vendor and to take place when the plants declines no more than 30% of their foliage from the time of install.

q. Holiday decorations will be used for no more than two holiday seasons. Reselection of the color and design of the replacement decorations will be done by the medical center.

r. Holiday decorations must be installed no later than one week before Thanksgiving and removed no later than one week after New Year’s Day.

s. Holiday decorations are installed, removed and stored by potential vendor.

t. Vendor assumes all liability for installation of plants and holiday seasonal decorations to not harm or do damage to the physical environment.

IV. Locations of Plants and Containers

1. Building 100: Vestibule / Planter Beds

a. 6 each- Zamioculcas zamiifolia 14” grow container; 3’ tall; 2’ wide

b. 6 each- Decorative recycled resin-molded containers

c. Tall square 16”l x 15.5”w x 30”h Gunmetal Finish

d. Topped Dressed with fire resistant Fiberex Moss

e. 3 each- 5 lbs. bag of Styrofoam filler material

f. 24 each- 25lb Bags Grey Mexican Pebbles

g. 2 each- 25’ Landscape Fabric rolls

2. Building 100: Lobby / Seating Areas

a. 2 each- Chamaedorea erumpens 14” grow container; 6’ tall; 4’ wide

b. 2 each- Decorative recycled resin-molded containers

c. Short Square 20.4”l x 19.8”w x 19.7”h Gunmetal Finish

d. 8 each- Scindapsus neon 6” grow container; 12’long

e. Topped Dressed with fire resistant Fiberex Moss

3. Building 100: Lobby / Information Desk

a. 2 each- Rhapis excels 17” grow container; 7’ tall; 4-5’ wide

b. 8 each- Bromeliad’s 6” grow container; 12” tall

c. Changed out 4 times per year; total of 32 plants for year

d. 16 each- Scindapsus neon 6” grow container; 12’long

e. 2 each- Decorative fiberglass molded containers

f. European Square 25”l x 25”w x 25.75”h Gunmetal Finish

g. Topped Dressed with fire resistant Fiberex Moss

4. Building 1: Canteen / Dinning Area

a. 6 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 6 each- Decorative recycled resin-molded containers

c. Short square 20.4”l x 19.8”w x 19.7”h Gold Dust Finish

d. 24 each- Scindapsus neon 6” grow container; 12’long

e. Topped Dressed with fire resistant Fiberex Moss

5. Building 106: Hallway

a. 1 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 1 each- Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h Wheat Finish

d. Topped Dressed with fire resistant Fiberex Moss

6. Building 106: Atrium Hallway

a. 12 each- Ficus spire 10” grow containers; 3’ tall; 2’wide

b. 4 each- Decorative recycled resin-molded containers

c. Rectangular 30”l x 12”w x 17”h Wheat Finish

7. Building 107: ROC / Open Area

a. 1 each- Chamaedorea erumpens 14” grow container; 6’ tall; 4’ wide

b. 1 each- Decorative recycled resin-molded containers

c. Short Square 20.4”l x 20.4”w x 19.7”h Bronze Finish

d. Topped Dressed with fire resistant Fiberex Moss

e. 4 each Scindapsus neon 6” grow container; 12’long

f. 2 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

g. 2 each- Decorative recycled resin-molded containers

h. Short square 17”l x 17”w x 15”h Wheat Finish

i. Topped Dressed with fire resistant Fiberex Moss

8. Building 46: Varo Lobby 1st Floor / Next To Stairs

a. 2 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 2 each- Decorative recycled resin-molded containers

c. Short square 20.4”l x 19.8”w x 19.7”h Gunmetal Finish

d. 8 each- Scindapsus neon 6” grow container; 12’long

e. Topped Dressed with fire resistant Fiberex Moss

9. Building 46: Varo 2nd Floor / Atrium

a. 4 each- Ficus pandurata 14” grow container; 6’ tall; 4’ wide

b. 4 each- Decorative recycled resin-molded containers

c. Short square 20.4”l x 19.8”w x 19.7”h Gunmetal Finish

d. 16 each- Scindapsus neon 6” grow container; 12’long

e. Topped Dressed with fire resistant Fiberex Moss

f. 2 each- Strelitzia nicolai 14” grow container, 6’ tall; 4’ wide

g. 2 each- Decorative recycled resin-molded containers

h. Short square 20.4”l x 20.4”w x 19.7”h Gunmetal Finish

i. 8 each- Scindapsus aureus 6” grow container; 12’long

j. Topped Dressed with fire resistant Fiberex Moss

k. 2 each- Dracaena Gold Star 14” grow container; 3’ tall; 2’wide

l. 2 each- Decorative recycled resin-molded containers

m. Tall square 16”l x 15.5”w x 30”h Gunmetal Finish

n. Topped Dressed with fire resistant Fiberex Moss

o. 2 each- Chamaedorea erumpens 14” grow container; 6’ tall; 4’ wide

p. 2 each- Decorative recycled resin-molded containers

q. Short Square 20.4”l x 20.4”w x 19.7”h Gunmetal Finish

r. Topped Dressed with fire resistant Fiberex Moss

s. 8 each- Scindapsus aureus 6” grow container; 12’long

t. Topped Dressed with fire resistant Fiberex Moss

10. Building 71: CLC West / Open Area

a. 3 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 3 each-Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h Wheat Finish

d. Topped Dressed with fire resistant Fiberex Moss

e. 2 each- Chamaedorea erumpens 14” grow container; 6’ tall; 4’ wide

f. 2 each- Decorative recycled resin-molded containers

g. Short square 17”l x 17”w x 15”h Wheat Finish

h. Topped Dressed with fire resistant Fiberex Moss

11. Building 101: CLC East / Open Area

a. 3 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 3 each- Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h Wheat Finish

d. Topped Dressed with fire resistant Fiberex Moss

e. 2 each- Chamaedorea erumpens 14” grow container; 6’ tall; 4’ wide

f. 2 each- Decorative recycled resin-molded containers

g. Short square 17”l x 17”w x 15”h Wheat Finish

h. Topped Dressed with fire resistant Fiberex Moss

12. Building 102: DOM / Dining Room

a. 3 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 3 each- Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h White Finish

d. Topped Dressed with fire resistant Fiberex Moss

e. 4 each- Aglaonema Silver Bay 6” grow container; 12” tall

f. 8 each- Scindapsus Jade Pothos 6” grow container; 12” long

g. 4 each- Decorative recycled resin-molded containers

h. Rectangle Planters 30”l x 7”w x 7”h White Finish

i. Topped Dressed with fire resistant Fiberex Moss

13. Building 106: Eye Clinic / Lobby

a. 2 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 2 each- Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h Bronze Finish

14. Fisher House: Living Room / Corner of Room

a. 2 each- Dracaena Lisa 14” grow container; 6’ tall; 3’ wide

b. 2 each- Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h Bronze Finish

d. Topped Dressed with fire resistant Fiberex Moss

15. Fisher House: Living Room / Coffee Table

a. 1 each- Replica Tropical Floral Arrangement 9”l x 9”w x 12”h

b. 1 each- Decorative recycled resin-molded containers

c. Short round 8”l x 8”w x 4”h Bronze Finish

d. Topped Dressed with fire resistant Fiberex Moss

16. Fisher House: Foyer / Wall Table

a. 1 each- Replica Tropical Floral Arrangement 9”l x 9”w x 12”h

b. 1 each- Decorative recycled resin-molded containers

c. Short round 8”l x 8”w x 4”h Bronze Finish

d. Topped Dressed with fire resistant Fiberex Moss

17. Fisher House: Foyer / Next to Statue at Stair Case

a. 2 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 2 each- Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h Bronze Finish

d. Topped Dressed with fire resistant Fiberex Moss

18. Fisher House: Dining Room / Corner of Room

a. 2 each- Dracaena Lisa 14” grow container; 6’ tall; 3’ wide

b. 2 each- Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h Bronze Finish

d. Topped Dressed with fire resistant Fiberex Moss

19. Fisher House: Dining Room / Buffet Table

a. 1 each- Replica Tropical Floral Arrangement 24”l x 9”w x 14”h

b. 1 each- Decorative recycled resin-molded containers

c. Short round 8”l x 8”w x 4”h Bronze Finish

20. Fisher House: 1st Floor Bathroom

a. 1 each- Replica Rhapis Palm 3’

b. 1 each- Decorative recycled resin-molded container

c. Short round 13”l x 12.7”w x 11”h Bronze Finish

d. Topped Dressed with fire resistant Fiberex Moss

e. 1 each- Replica Tropical Floral Arrangement 9”l x 9”w x 12”h

f. 1 each- Decorative recycled resin-molded containers

g. Short round 8”l x 8”w x 4”h Bronze Finish

h. Topped Dressed with fire resistant Fiberex Moss

21. Fisher House: 9 Bedrooms

a. 9 each- Replica Tropical Floral Arrangement 9”l x 9”w x 12”h

b. 9 each- Decorative recycled resin-molded containers

c. Short round 8”l x 8”w x 4”h Bronze Finish

d. Topped Dressed with fire resistant Fiberex Moss

22. Building 111: Lobby

a. 2 each- Chamaedorea erumpens 14” grow container; 6’ tall; 4’ wide

b. 2 each- Decorative recycled resin-molded containers

c. Short Square 20.4”l x 19.8”w x 19.7”h Gunmetal Finish

d. 6 each- Zamioculcas zamiifolia 14” grow container; 3’ tall; 2’ wide

e. 6 each- Decorative recycled resin-molded containers

f. Tall square 16”l x 15.5”w x 30”h Gunmetal Finish

g. Topped Dressed with fire resistant Fiberex Moss

23. Building 111: Dining Room

a. 2 each- Rhapis excels 17” grow container; 7’ tall; 4-5’ wide

b. 4 each- Aglaonema Silver Bay 6” grow container; 12” tall

c. 2 each- Decorative fiberglass molded containers

d. European Square 25”l x 25”w x 25.75”h White Finish

e. Topped Dressed with fire resistant Fiberex Moss

f. Rectangle Planters 30”l x 7”w x 7”h White Finish

24. Building 108: Lobby

a. 1 each- Chamaedorea erumpens 14” grow container; 6’ tall; 4’ wide

b. 1 each- Decorative recycled resin-molded containers

c. Short Square 20.4”l x 20.4”w x 19.7”h Bronze Finish

d. Topped Dressed with fire resistant Fiberex Moss

e. 4 each Scindapsus neon 6” grow container; 12’long

f. 2 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

g. 2 each- Decorative recycled resin-molded containers

h. Short square 17”l x 17”w x 15”h Wheat Finish

i. Topped Dressed with fire resistant Fiberex Moss

25. Building 108: Treatment Center

a. 2 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 2 each- Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h Wheat Finish

d. Topped Dressed with fire resistant Fiberex Moss

e. 4 each Scindapsus neon 6” grow container; 12’long

26. Building 101: CLC Dining Room

a. 2 each- Dracaena massangeana 14” grow container; 6’ tall; 3’ wide

b. 2 each- Decorative recycled resin-molded containers

c. Short square 17”l x 17”w x 15”h Wheat Finish

d. Topped Dressed with fire resistant Fiberex Moss

e. 2 each- Chamaedorea erumpens 14” grow container; 6’ tall; 4’ wide

f. 2 each- Decorative recycled resin-molded containers

g. Short square 17”l x 17”w x 15”h Wheat Finish

h. Topped Dressed with fire resistant Fiberex Moss

V. Locations and description of Seasonal Holiday Decorations

1. Building 100: Vestibule / Planter Beds

a. 18 each- Live White Poinsettias 8” grow container in silver pot cover

2. Building 100: Lobby / Information Desk

a. 2 each- Kennedy Fir Trees 9’ tall x 65” width; 3,128 tips

b. 850 warm LED white lights

c. 2 each- Metal Tree Stands with Wheels 29”

d. Trees decorated in a white and silver color theme

e. 100 Filler Ornaments white and silver (50 per tree)

f. 80 Minor Ornaments 2”-3”white and silver (40 per tree)

g. 60 Major Ornaments 3”-6”white and silver (30 per tree)

h. Silver Lame’ Tree Skirt (4 yards per tree)

i. 14 each- Medium Wrapped Packages 12”x12”x12” (7 per tree) in white and silver wrapping paper with silver bow for accent

3. Building 100: History Hallway / Ceiling

a. 7 each- Mixed Unlit Pine Garland 16’ long; 18” wide

b. Decorative in a white and silver color theme

c. 350 Minor Ornaments 2”-3” white and silver (50 per garland)

d. 28 Medium Silver Bows (5.3 yards) with 12” tails (4 bows per garland)

4. Building 100: Cobb Room / Stage

a. 2 each- Cambridge Spruce Trees 12’ tall x 62” width; 3,950 tips

b. 1250 warm LED white lights

c. 2 each- Metal Tree Stands with Wheels 34”

d. Trees decorated in a white and silver color theme

e. 180 Filler Ornaments white and silver (90 per tree)

f. 100 Minor Ornaments 2”-3”white and silver (50 per tree)

g. 100 Major Ornaments 3”-6”white and silver (50 per tree)

h. Silver Lame’ Tree Skirt (5 yards per tree)

i. 14 each- Medium Wrapped Packages 12”x12”x12” (7 per tree) in white and silver wrapping paper with silver bow for accent

5. Building 100: Hospice / 5C

a. 2 each-Balsam Fir Slim Trees 9’tall x 51” width; 1,617 tips

b. 750 warm LED white lights; Un-Decorated

c. 2 each- Metal Tree Stand with Wheels 29”

6. Building 100: MODS / 1st Floor / Open Area

a. 2 each-Balsam Fir Slim Trees 7.5’tall x 44” width; 1,185 tips

b. 550 warm LED white lights

c. 2 each- Metal Tree Stand with Wheels 29”

d. Tree decorated in a white and silver color theme

e. 150 Filler Ornaments white and silver (75 per tree)

f. 100 Minor Ornaments 2”-3”white and silver (50 per tree)

g. 100 Major Ornaments 3”-6”white and silver (50 per tree)

h. Silver Lame’ Tree Skirt (3 yards per tree)

7. CLC West/Open Area

a. 1 Balsam Fir Slim Trees 9’tall x 51” width; 1,617 tips 750 warm LED white lights

b. 1 Metal Tree Stand with Wheels 29”

c. Tree decorated in a white and silver color theme

d. 75 Filler Ornaments white and silver

e. 50 Minor Ornaments 2”-3”white and silver

f. 50 Major Ornaments 3”-6”white and silver

g. Silver or White Tree Skirt (4 yards tree)

8. CLC East/Open Area

a. 1 Balsam Fir Slim Trees 9’tall x 51” width; 1,617 tips 750 warm LED white lights

b. 1 Metal Tree Stand with Wheels 29”

c. Tree decorated in a white and silver color theme

d. 75 Filler Ornaments white and silver

e. 50 Minor Ornaments 2”-3”white and silver

f. 50 Major Ornaments 3”-6”white and silver

g. Silver or White Tree Skirt (4 yards tree)

9. Building 111 - Atrium

a. 1 each- Kennedy Fir Trees 9’ tall x 65” width; 3,128 tips

b. 425 warm LED white lights

c. 1 each- Metal Tree Stands with Wheels 29”

d. Trees decorated in a white and silver color theme

e. 50 Filler Ornaments white and silver (50 per tree)

f. 40 Minor Ornaments 2”-3”white and silver (40 per tree)

g. 30 Major Ornaments 3”-6”white and silver (30 per tree)

h. Silver Lame’ Tree Skirt (4 yards per tree)

i. 14 each- Medium Wrapped Packages 12”x12”x12” (7 per tree) in white and silver wrapping paper with silver bow for accent

10. Building 102: DOM / Dining Room

a. 1 Balsam Fir Slim Trees 7.5’tall x 44” width; 1,185 tips

b. 550 warm LED white lights

c. 1 Metal Tree Stand with Wheels 29”

d. Tree decorated in a white and silver color theme

e. 75 Filler Ornaments white and silver

f. 50 Minor Ornaments 2”-3”white and silver

g. 50 Major Ornaments 3”-6”white and silver

h. Silver or White Tree Skirt (4 yards)

11. Lee County VA Building: Lobby / Open Area

a. 1 Cambridge Spruce Trees 12’ tall x 62” width; 3,950 tips

b. 1250 warm white lights

c. 1 Metal Tree Stands with Wheels 34”

d. Trees decorated in a white and silver color theme

e. 90 Filler Ornaments white and silver

f. 50 Minor Ornaments 2”-3”white and silver

g. 50 Major Ornaments 3”-6”white and silver

h. Silver or White Tree Skirt (5 yards)

END

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