36C24819D0083-001.pdf

OFOC SOP Revision 08 Page 1 of 4 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C248-19-AP-3781

1. Contracting Activity:

Department of Veterans Affairs Miami VA Healthcare System Network Contracting Office - 8 (NCO – 8) 1201 NW 16th Street Miami, FL 33125 Requesting Authority:

Department of Veterans Affairs Bruce W. Carter VA Medical Center 1201 NW 16th Street Miami, FL 33125 Transaction Number: 546-19-3-568-0184

2. Nature and/or Description of the Action Being Processed:

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for Non-Emergency Special Mode Transportation (SMT) services in support of the Miami VA Healthcare System for qualified and pre-approved Beneficiary Travel (BT) beneficiaries.

This acquisition is in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

This contract shall be a short-term Indefinite Delivery, Indefinite Quantity (IDIQ) Fixed Price Contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

A. Non-Emergency Wheelchair Transportation. Per trip from facility to beneficiaries’ residence or vice versa (one way) at an estimated cost of $199,500.00.

B. Non-Emergency Stretcher Transportation. Per trip from facility to beneficiaries’ residence or vice versa (one way) at an estimated cost of $18,000.00.

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Revision 08 Date: 04/18/2018

C. One-way per mile rate for Wheelchair or Stretcher Patients (in addition to A & B) at an estimated cost of $482,500.00.

D. Total for this procurement is $700,000.00.

Estimated Period of Performance is 05/20/2019 – 07/19/2019.

4. Statutory Authority Permitting Other than Full and Open Competition:

FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented for restricting competition on this procurement.

(X) Unusual and Compelling Urgency per FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Contract Number 36C24818P6835 with a Base Period of Performance of 09/01/2018 – 08/31/2019, and (1) Option Year was effective 09/01/2018. As of May 19, 2019, this contract will have reached its maximum quantities per CLIN and maximum contract price. The Contracting Officer after consulting with the Office of General Counsel has determined that a modification to increase the quantities of the current contract or contract price is not within scope of the contract.

More than 2,000 Veterans rely daily on SMT services to get to and from doctor’s appointments and various other medical treatments per month throughout the Miami VA Health Care System. Without this services patient care will be impacted leaving Veterans unable to travel to appointments necessary to receive much needed medical treatments.

Accordingly, there is an urgent and compelling need for SMT services in accordance with FAR 13.106-1(b)(2).

The proposed contractor is the incumbent contractor under Contract Number 36C24818P6835 and has been performing the contract without incident. Accordingly, the contractor has been determined responsible in the previous contract which began on September 1, 2018.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A procurement package is currently being developed by VA Miami Beneficiary Travel for a Fixed Price IDIQ contract with a Base Year with (4) Option Years.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The contractor has agreed to keep the same price as the current contract 36C24818P6835. The current contract was competed, and the prices were deemed fair and reasonable less than

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Revision 08 Date: 04/18/2018

(1) year ago. Accordingly, based on the foregoing, the prices for this short-term contract are hereby deemed fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Based on urgent and compelling circumstances market research was not conducted.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no further facts supporting Justification for Other than Full and Open Competition (JOFOC). As previously stated, a procurement package is being develop for long term needs.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Thrower Mobility Transportation Services 5935 NW 12th Avenue Miami, FL 33127

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

A Fixed Price IDIQ Contract with a Base Year and (4) Option Years is being developed.

05/17/2019

CHRISTIAN A. ZEGARRA

487571

Digitally signed by CHRISTIAN A. ZEGARRA 487571 Date: 2019.05.17 16:36:01 -04'00'

William L. Bridger 404340

Digitally signed by William L.

Bridger 404340 Date: 2019.05.17 16:45:19 -04'00'

Dian E. Williams 116158 Digitally signed by Dian E. Williams 116158 Date: 2019.05.18 22:43:17 -04'00'