36C24818Q9070-004.docx

STATEMENT OF WORK

FOR

Cryogenic Photon Absorption Spectroscopic Analysis & Reports For All Electrical Circuits & Equipment

SCOPE: All electrical circuits and equipment require inspection to detect any anomaly that could result in interruption to hospital services, or adversely affect patient care.

Using InGaAs liquid nitrogen cooled photon absorption spectrometer allows analysis of the electrical circuits and equipment without any interruption to hospital services, and has no adverse effect on patient care.

The InGaAs liquid nitrogen cooled photon absorption spectrometer allows analysis of the electrical circuits and equipment without removal of any panel covers. This allows inspection of the circuits and equipment without exposing patients, staff, visitors or contractors to live energized conductors or parts.

Cryogenic Photon Absorption Spectroscopic Analysis will detect any electrical anomaly in its earliest stage, allowing repairs to be made with minimal or no adverse effects to hospital services or patient care.

The contractor shall furnish all labor, transportation, materials and a Cryogenic Photon Absorption Spectrometer instrument necessary to perform the Cryogenic Photon Absorption Spectrographic Analysis for all electrical circuits located at the James A. Haley Veterans Hospital (JAHVH), 13000 Bruce B. Downs Blvd., Tampa Florida in accordance with the paragraphs below.

QUALIFICATIONS OF INSPECTION PERSONNEL

1. The contractor shall provide an experienced qualified inspector with a minimum of 5 years Cryogenic Photon Absorption Spectrographic Analysis and experience using InGaAs liquid nitrogen cooled Photon Absorption Spectrometer.

2. The inspector shall be a journeyman electrician with at least 5 years field experience in electrical / mechanical maintenance and repairs of both medium voltage, and low voltage (13.2 KV – 60V) circuits and equipment like those used at the James A. Haley Veterans Hospital.

3. The inspector must be proficient in all NFPA (National Fire Protection Association), JACHO (Joint Accreditation Commission), OSHA (Occupational Safety and Health Association), and HIPPA, UL (Underwriters Laboratories) and VA codes and policies associated with the James A. Haley VA Hospital.

SERVICE TO BE PROVIDED

1. Cryogenic Photon Absorption Spectroscopic Analysis and Reports for all electrical circuits and equipment at James A. Haley VA Hospital as listed in attachments A and B.

2. Compile a report of findings of all anomalies consisting of two still photographs of each anomaly, one visual color photo and one spectrograph showing isotherm of anomaly. A brief outline of each anomaly containing the actual fault temperature of the anomaly, location of the anomaly, likely cause of the anomaly and suggested repairs for the anomaly. This report shall be compiled by the journeyman performing the analysis.

3. The contractor will be responsible for creating and maintaining a monthly analysis schedule per electrical equipment manufacturers specifications.

4. The contractor will be responsible for maintaining the VA equipment inventory list, adding, deleting and verifying equipment on an ongoing basis.

SCHEDULE OF WORK

1. The Analysis will be performed during normal VA working hours when permitted by the hospital.

2. Work will be required outside normal working hours for hospital and patient reasons.

3. When the James A. Haley VA Hospital deems necessary, work may be delayed, canceled or rescheduled for any time 24/7

4. The contractor must be available for emergency work with in an 8 Hour notice.

5. All work will be scheduled through the Electrical Supervisors Office.

6. The contractor will submit a monthly work schedule (inventory list) of equipment to be inspected that month. This schedule must be submitted 30 days prior to commencement for approval from the electrical supervisor.

QUALIFICATIONS. All work for the duration of the contract shall be performed by certified and or licensed electrical personnel. The contractor shall be located within a 150-mile radius of JAHVAMC for service and warranty repair work.

4. CONFIRMATION OF REPAIR WORK. All service to be confirmed and approved by Electrical Supervisor.

(a) The contractor will be escorted by VA personnel, assigned by the Electrical Supervisor.

(b) The contractor and the VA personnel assigned to escort the contractor, will sign and date each equipment inventory page as the analysis of the equipment listed on the page is completed.

5. COMPLIANCE. The contractor shall be fully responsible for compliance with all VA, local, state, and Federal occupational safety laws, rules, and regulations. The contractor shall follow life and safety codes, and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working procedures; example lockout/tag out. All work for the duration of the contract shall be performed by certified trained technicians.

6. CONTRACTOR EMPLOYEES. Contractor personnel shall present a neat appearance and be easily recognized as contract employees. Example: wearing steel toe boots and safety glasses.

7. CHANGES TO STATEMENT OF WORK. Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO (or designee) shall be borne by the contractor.

8. HOURS OF OPERATION AND SCHEDULING:

0. Work in Building # 1 may be accomplished as scheduled in advanced, and after normal working hours, 5 days per week or Saturday as needed.

0. Schedule all work with Electrical Supervisor at (813) 972-2000 extension 2169 or Cell (813) 838-1830, Monday through Friday, 7AM to 5PM.

0. Contractor may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the Government.

National Holidays, observed by the Federal Government are:

· President’s Day…………………………………………..3rd Monday in February

· Memorial Day…………………………………………… Last Monday in May

· Independence Day………………………………………..July 4th

· Labor Day……………………………………………… 1st Monday in September

· Columbus Day……………………………………………2nd Monday in October

· Veteran’s Day…………………………………………… November 11

· Thanksgiving Day………………………………………..Last Thursday in November

· Christmas Day………………………………………........December 25