36C24818Q0863-003.docx

PERFORMANCE WORK STATEMENT

A. GENERAL INFORMATION

1. Title of Project: Water Valve replacement and the installation of the Johnson water feed Equipment at the James A. Haley VA located at 13000 Bruce B Downs Blvd, Tampa, FL 33612.

2. Scope of Work: The contractor shall furnish all labor, transportation, tools, equipment, and parts necessary to install, 1 two-position Automated Control Valve at each city water feed location. The work will be inclusive of the mechanical, low voltage electrical, and controls installation to provide the VA with a turnkey project.

3. Background: James A Haley Veterans Hospital currently utilizes Johnson Controls, control system to control critical utility services. At James A. Haley Veterans Hospital there are three domestic water feeds that provide city water to the campus. Currently the only way to isolate the campus from the city water feeds is to manually close gate valves at the three various locations on the campus. The Emergency Management Office as identified this as a risk item and wants the ability to automatically isolate the three city water feeds through the Metasys Building Automation System.

4. Type of Contract: The contract will be firm-fixed-price.

5. Performance Period: 90 days from time of award.

B. SITE VISIT

Mandatory site visit will be conducted prior to quote submission.

C. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this Performance Work Statement (PWS) until the Contracting Officer (CO) has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived.

D. GENERAL REQUIREMENTS

1. Services to be Provided:

A. Contractor shall install Three (3) Domestic water feed atomization’s compatible to existing Johnson Control systems and Metasys Building Automation System.

B. All Installation will be performed during normal VA business hours, 8:00 AM - 5:00 PM, Monday-Friday, except Federal Holidays, unless otherwise specified.

City Water Feed #1, located adjacent to storage building near CEP

A. Utilizing Johnson Controls Vendor will provide:

1. New low voltage and network cabling from the adjacent building 1 basement to the storage building.

2. A new NEMA3R/4 control panel will be mounted in the storage building and network cabling

3. 120v power will be extended to the panel.

4. Mechanical modifications to the existing piping will include reworking the existing spool piece to allow space for a new ductile iron nylon coated butterfly valve to be installed.

5. All other existing mechanical components are existing to remain and assumed to be in proper working order.

6. The new control valve will be connected to the new controller and tied back to the Metasys BAS Front End.

City Water Feed #2, located at ED Parking adjacent to the pedestrian bridge

A. Utilizing Johnson Controls compatible equipment Vendor will provide:

1. new low voltage and network cabling from the adjacent emergency department area to the domestic water feed dog house.

2. A new NEMA3R/4 control panel will be mounted in the dog house and network cabling

3. 120v power will be extended to the panel.

4. Cabling and conduit will be run underneath the pedestrian bridge into the existing hospital.

B. Mechanical modifications to the existing piping will include:

1. New ductile iron piping to be extended to create space for a new ductile iron nylon coated butterfly valve to be installed.

2. All other existing mechanical components are existing are to remain and assumed to be in proper working order.

3. The new control valve will be connected to the new controller and tied back to the Metasys BAS Front End.

City Water Feed #3, located at rear campus wall adjacent to the polytrauma building and parking garage A. Utilizing Johnson Controls compatible equipment Vendor Will provide:

1. new low voltage and network cabling from the adjacent parking garage electrical closet to the exposed city water feed.

2. A new NEMA3R/4 control panel will be mounted on the exterior wall adjacent to the piping and network cabling and 120v power will be extended to the panel.

3. Cabling and conduit will have installed underground utilizing directional boring to get signal from the parking garage.

4. Mechanical modifications to the existing piping will include new ductile iron piping to be extended to create space for a new ductile iron nylon coated butterfly valve to be installed.

5. All other existing mechanical components are existing to remain and assumed to be in proper working order.

6. The new control valve will be connected to the new controller and tied back to the Metasys BAS Front End.

C. All installation shall include interior wiring. Those interior wiring will be installed utilizing EMT Conduit, Exterior in Rigid Conduit. All existing controls and mechanical equipment are assumed to be in proper working order Vendor shall provide warranty on all new material installed and all services. All deficient work must be remedied within 24 hours of discovery and notification.

2. Special Instructions:

A. Contractor Check-in - The contractor's representative will report to the FMS plumbing shop supervisor and Central Energy Plant (CEP), prior to performance of service. The contractor will inform the COR of the status of the installations done that day prior to leaving the facility. If the work is not complete an estimated completion shall be provided.

B. Clean Up – The work area and area surrounding equipment shall be free of wires, tools, debris, parts, and chemicals or lubricants at the conclusion of each installation day. All work areas shall remain free of hazards and obstructions during maintenance to provide a safe environment for staff and maintenance workers.

3. Terms and Conditions:

E. CHANGES TO STATEMENT OF WORK

Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO (or designee) shall be borne by the contractor.

F. GOVERNMENT RESPONSIBILITIES

The government will ensure installation area are clear and available in accordance with the established schedule for the work. A shutdown of the city water feeds will be required to accomplish this task. It is the VA’s responsibility to identify two points of isolation for the building domestic water load to allow us to rework the ductile iron domestic water piping and cut in a new automatic control valve. The shutdown may also require some draining and flushing of the system. The VA will be required to refill the piping and flushing the system as required by state/local regulations. A new user view will be created on the Metasys BAS front end that will show the status of the valve position and provide a method to isolate all city water feeds (or individual feeds) from the Metasys front end.

G. CONTRACTOR EXPERIENCE REQUIREMENTS

Each respondent must have an established business, with an office and full-time staff to include a "fully qualified" field service engineer (FSE) and a "fully qualified" FSE who will serve as backup. "Fully qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program of the equipment identified below. For field experience, the FSE(s) has a minimum of two years’ experience with respect to the Metasys Building Automation System.

The Contracting Officer (CO) may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are installing any VA equipment. The CO and/or Contracting Officer's Representative (COR) specifically reserves the right to reject any of the contractor's personnel and refuse them permission to work on the VA equipment. If subcontractors are used, they must be approved in advance by the CO; the contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

H. EQUIPMENT COVERED

No equipment will be covered

I. PERFORMANCE REQUIREMENTS SUMMARY:

The equipment shall be fully operable and available for use 100% following installation.

The Contractor shall install, 1 two-position Automated Control Valve at each city water feed location. The work will be inclusive of the mechanical, low voltage electrical, and controls installation to provide the VA with a turnkey project.

Only Qualified and Certified for the specific equipment Technicians shall perform Installation or repairs on equipment noted herein.

Will inspect each Valve installed and they must be fully functional after shutting down each valve and turning them back on.

Payment only for properly performed services.

Per 52-212-4 (a): Reperformance of service and no increase in contract price, and a potential reduction in contract price.

With No Sensitive Data but Requires Training

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

VA INFORMATION CUSTODIAL LANGUAGE:

a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

b. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

SECURITY INCIDENT INVESTIGATION:

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH:

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

SECURITY CONTROLS COMPLIANCE TESTING:

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

TRAINING:

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems.

b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required for this Performance Work Statement.