36C24818Q0383-0001001.docx

DOCX document 26 KB Posted Jul 6, 2018

Attached to: Services: Regulated Medical/Hazardous Waste Collection and Disposal
Solicitation number: 36C24818Q0383
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8

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36C24818Q0383 0001 ATTACHMENT E Government's Response to Contractor's RFI.docx

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36C24818D0162-000.docx	DOCX document	Aug 17, 2018
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ATTACHMENT E

Government’s Response to Contractor’s Request for Information RFQ No. 36C24818Q0383 Hazardous Waste Treatment and Disposal Comments/Questions

No.

REFERENCE

(PWS, SOW,

CLIN Structure, etc.)

COMMENT(s)/QUESTION(s)

GOVERNMENT RESPONSE

II. PERFORMANCE REQUIREMENTS:

3. Regulated Medical Waste:

Regulated Medical Waste:

The contractor shall use reusable as opposed to disposable containers whenever possible for sharps. During the Walk-down, we decided against the use of reusable sharps containers. Is this correct?

See ATTACHMENT F, Performance Work Statement (Rev-1).

II. PERFORMANCE REQUIREMENTS:

1. Hazardous Waste:

	a. The Contractor is required to identify all hazardous waste, facility, chemicals, and other types of chemical analysis. Chemical wastes shall include but not be limited to:
i.	Ignitable,
ii.	Corrosives,
iii.	Poisons/toxics,
iv.	Reactive wastes,
v.	Dual and hazardous waste

Does the government have any specific or preferred labs that must be or used for analysis?

No, the Orlando VA Medical Center (OVAMC) doesn’t have any specific or preferred labs to conduct analysis.

2. Evaluation Criteria 2 – Technical Capability, a. iii.

During the site visit (Lake Nona location), there was discussion relating to the inclusion of a secure trailer to house the accumulated waste. Are there dimensional requirements such as “able to house a “set “of drums? Does the trailer have to be a wheeled Semi Trailer or is another type storage vessel acceptable?

Is this the central sorting location as spoken in (“The filled containers shall be safely transported to the central sorting location as described in 2(a). IAW) The agency has storage buildings for hazardous waste. The contractors will need to provide a storage trailer for storing regulated medical waste full containers at the Lake Nona and Lake Baldwin campuses. A Semi trailer at the dock is preferred, however other types of vehicles may be acceptable.

II. PERFORMANCE REQUIREMENTS:

4. Storage Containers, e.

The contractor shall document all pick-up vouchers with the following information: Are you referring to the signed manifests or does the government have an additional form to be signed as well?

See ATTACHMENT F, Performance Work Statement (Rev-1).

ATTACHMENT D, Price/Cost Schedule, CLIN 1001.

The unit of measure listed is month X 12. Is there an hourly requirement during the visit or should we plan for the operating hours that the facility is open as stated in the PWS? Are you able to further clarify your requirements of the time requirement expected of this position?

See ATTACHMENT G, Price-Cost Schedule (Rev-1).

ATTACHMENT D, Price/Cost Schedule, CLIN 1004.

Looking at the description, is this an indication of the various sizes of un-profiled waste that can generally be expected for disposal? Or is CLIN 1004 through 1032 descriptions of the waste that can be offered for pickup and disposal?

CLIN 1004 through 1032 are descriptions of waste that can be offered for pick-up and disposal. These are estimated quantity and unit only.

General Question

Can you please advise which locations will need outdoor storage to be provided by the contractors and the available footprint for the storage units?

Lake Nona and Lake Baldwin.

General Question

Who owns the hazardous waste storage shed at:

a. Lake Nona Medical Center

b. Lake Baldwin OPC They’re owned by the VA

General Question

How often is non-hazardous and hazardous pharmaceutical waste picked-up at each of the CBOCs?

Once or twice a year, if at all for the CBOC’s.

II. PERFORMANCE REQUIREMENTS:

18. Contractor Personnel and Management, d, i.

How long will it take for the service technicians to be cleared and obtain badges?

Two weeks is normal; however, it can take longer depending on the type of badge we’re requesting.

II. PERFORMANCE REQUIREMENTS:

4. Storage Containers, c.

How many 96gl containers are at Lake Nona and Baldwin Park?

Ten (10) 96-gal container at Lake Baldwin and Thirty (30) 96-gal container at Lake Nona. These are estimated quantity only and may fluctuate.

II. PERFORMANCE REQUIREMENTS:

4. Storage Containers.

Would the hospitals entertain utilizing a Roll-off for their medical waste?

Yes, OVAMC would entertain utilizing a roll-off.

II. PERFORMANCE REQUIREMENTS:

3. Regulated Medical Waste, a.

In the solicitation you reference utilizing reusable vs. disposable sharps. If this is the case, each vendor would need to know how many container locations and sizes are at each facility and how often each facility would need to have services to exchange the containers or if the VA intends to self-serve.

See ATTACHMENT F, Performance Work Statement (Rev-1).

II. PERFORMANCE REQUIREMENTS:

3. Regulated Medical Waste, a

Also, would the VA allow a site visit to walk each floor and room to gather all information above for the reusable sharps program?

See ATTACHMENT F, Performance Work Statement (Rev-1).

ATTACHMENT D, Price Cost-Schedule

Under the emergency response pricing this is a monthly fee that is being requested, however due to the unknown variables to consider and the uniqueness of each issue the pricing could vary greatly. Would the VA consider a price/rate line for pricing or as a TBD line per job?

See ATTACHMENT G, Price-Cost Schedule (Rev-1).

II. PERFORMANCE REQUIREMENTS:

4. Storage Containers, a.

For storage of the RMW at the main facilities, would the VA considering a storage container like a 53’ DOT approved trailer to house the 96gl containers?

Yes, a DOT trailer is acceptable.

II. PERFORMANCE REQUIREMENTS:

2. Pharmaceutical Waste.

How are the controlled substances currently being disposed of throughout the hospitals?

They’re pickup from temporary accumulations points by the contractor.

II. PERFORMANCE REQUIREMENTS:

2. Pharmaceutical Waste.

Will the VA provide a current formulary of the RX products used in all the facilities?

Yes, OVAMC will provide a current formulary of the Rx products at all facilities.

II. PERFORMANCE REQUIREMENTS:

2. Pharmaceutical Waste.

Does the VA have current waste profiles for the RX and hazardous waste?

Yes, OVAMC do have a current waste profile for Rx and hazardous waste.

II. PERFORMANCE REQUIREMENTS:

2. Pharmaceutical Waste.

Is the VA currently over classifying the RX and send out has Universal Pharma Waste?

Yes.

II. PERFORMANCE REQUIREMENTS:

2. Pharmaceutical Waste, a, b.

Can you provide # of locations and an actual location site plan for all locations of RX containers that need to be exchanged in the hospital?

The contractor will only be picking up Hazardous waste from inside accumulation points not Rx/Pharmaceutical waste.

II. PERFORMANCE REQUIREMENTS:

2. Pharmaceutical Waste, d, e.

II. PERFORMANCE REQUIREMENTS:

3. Regulated Medical Waste, b.

The solicitation is asking for labor for all waste streams. Is it the VA’s intention to have a tech for packaging of RMW such as path/chemo and pathological waste? Will the waste be removed by a technician from soiled utility rooms or will the waste be brought to a central area by EMS?

If labor is needed for reusable sharps through the main hospitals how often would they need exchanging?

For hazardous waste how often would a technician be required to bring the waste from the SAA to the CAA?

Will that technician be responsible for pouring off and lab packing?

EMS will bring it to a central location.

See ATTACHMENT F, Performance Work Statement (Rev-1).

Weekly.

Yes.

II. PERFORMANCE REQUIREMENTS:

2. Pharmaceutical Waste, f.

In the solicitation is the two-person crew an absolute requirement as this is not normal for picking up of the waste?

See ATTACHMENT F, Performance Work Statement (Rev-1).

General Question

Is there an Incumbent company or is this a new requirement?

The Incumbent is Earth Smart Environmental Solution, Inc.

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