36C24818Q0329-001.pdf

COMBINED SYNOPSIS/SOLICITATION

SERVICES: Medical Respite Shelter Beds (Pinellas County)

General Information

Action Code: Combined Synopsis Solicitation

Document Type: RFQ

RFQ Number: 36C24818Q0329

Posted Date: 15 Feb 2018

Response Date: 13 Mar 2018 (By 12:00 PM Eastern)

Classification Code: G099

Set Aside: Unrestricted

NAICS Code: 624221

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation number is 36C24818Q0329 and is issued as a Request for Quote (RFQ). This solicitation documents and incorporates provisions and clauses in effect through Federal

Acquisition Circular 2005-97, effective 24 January 2018. This solicitation starts 02/15/2018 and will end 03/13/2018 at 12:00 pm EST.

Network Contracting Activity 8 – Service Area Office -East intends to award a Fixed Price

Requirements Contract for Medical Respite Beds for homeless veterans receiving continued well care from the C.W. Bill Young Veteran Affairs Medical Center (VAMC) located in Pinellas

County Florida. This procurement is being conducted under FAR Subpart 13 and simplified acquisition procedures apply. Period of performance is 1 April 2018 – 31 March 2019. The is a base year with four (4) one year options requirement. The North American Industrial

Classification System (NAICS) code for this procurement is 624221 with a small business size standard of $11 million.

Department of Labor Wage Determination for this requirement will be Pinellas County - WD

15-4572 (Rev.-5) dated 01/16/2018

Prospective offerors shall be a registered in the System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract, and registration shall be complete and not missing elements such as representations and certifications.

http://www.sam.gov/

For evaluation purposes, to be considered as a Service Disabled Veteran Owned Small Business

(SDVOSB) or Veteran Owned Small Business (VOSB), prospective offerors shall be a verified

VOSB in the VA Center for Verification and Evaluation (CVE) Veteran Information Pages

(VIP) pages https://www.vip.vetbiz.gov/ at the date and time set for receipt of offers.

Set-Aside Requirements. This solicitation is Unrestricted.

Contractor Request for Information (RFI). All questions regarding this RFQ shall be in writing and may be sent by e‐mail to reginald.nettles2@va.gov NLT 26 Feb 2018 by 10:00am EST. No further questions will be accepted after that date and time.

Response to Contractor RFI. Answers to contractor questions will be posted on FBO no later than 2 Mar 2018 by 4:30 PM Eastern.

Quote Submission. Contractors interested in providing these services should submit their quotes via email to Reginald.Nettles2@va.gov. Quotes shall be received NLT 13 Mar 2018 at 12:00 p.m. Eastern Time Zone and reference the solicitation number. Quotes received after this date and time will be considered late in accordance with FAR Provision 52.212-1(f) and will not be evaluated unless the Contracting Officer determines the late quote will be accepted IAW 52.212-

1(f)(2)(i)(A-C).

The Government will award a Fixed Price Requirements contract resulting from this RFQ to the responsible contractor whose quote is determined to be Technically Acceptable and price reasonable in accordance with the evaluation criteria in this solicitation at FAR Provision

52.212-2. Technical and Past Performance, when combined, are significantly more important than price.

SCHEDULE OF SERVICES

The contractor shall offer 24-hour shelter with sleeping and shower facilities, three daily meals, and case management services. The care is designed for homeless Veterans needing temporary shelter after being discharged from an acute hospital setting and who require additional minor post-hospitalization care, i.e. home health care, or in prevention of hospitalization. A Veteran using this service will be medically independent, will be able to perform all activities of daily living (ADL), and will not need personal assistance from homeless shelter staff. Estimated quantities are a minimum of 1 bed per day to a maximum of 3 beds per day. Contractors shall quote prices to reflect: beds per day x cost per bed per day = cost per day x 365 days for all

Contract Line Item Numbers:

https://www.vip.vetbiz.gov/ mailto:reginald.nettles2@va.gov

Contract

Line Item

(CLIN)

Description Est Qty Unit Unit Price Total Price

0001 Medical Respite Beds located in Pinellas

County area for Homeless Veterans requiring shelter as part of continued well care after hospitalization at the C.W Bill Young Veteran

Affairs Medical Center.

Requirement:

3 beds per day

Base Period of Performance: 1 Apr 2018 - 31

Mar 2019

365 Per bed per day

1001 Medical Respite Beds located in Pinellas

County area for Homeless Veterans requiring shelter as part of continued well care after

Option 1 Period of Performance: 1 Apr 2019 -

31 Mar 2020

365 Per bed per day

2001 Medical Respite Beds located in Pinellas

County area for Homeless Veterans requiring shelter as part of continued well care after

Option 2 Period of Performance: 1 Apr 2020 –

31 Mar 2021

365 Per bed per day

3001 Medical Respite Beds located in Pinellas

County area for Homeless Veterans requiring shelter as part of continued well care after

Option 3 Period of Performance: 1 Apr 2021 -

31 Mar 2022

365 Per bed per day

4001 Medical Respite Beds located in Pinellas

County area for Homeless Veterans requiring shelter as part of continued well care after

Option 4 Period of Performance: 1 Apr 2022 –

31 Mar 2023

365 Per bed per day

The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition

Regulation (VAAR) provisions and clauses are applicable to this acquisition and are available for view at: http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

FAR Provisions:

52.202-1 Definitions (Nov 2013)

52.203-11 Certifications and Disclosure Regarding Payments to Influence Certain Federal

Transactions (Sept 2007)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation. (Jan 2017)

(a) Definition. “Internal confidentiality agreement or statement,” “subcontract”, and “subcontractor”, as used in this provision, are defined in the clause at 52.203-

19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements.

(b) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

(c) The prohibition in paragraph (b) of this provision does not contravene requirements applicable to Standard Form 312, (Classified Information

Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information

Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

52.204-5 Women-Owned Business (Other Than Small Business) (Oct 2014)

52.204-7 System for Award Management (OCT 2016)

52.204-8 Annual Representations and Certifications (JAN 2018)

52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

52.204-17 Ownership or Control of Offeror (Jul 2016)

52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)

52.204-20 Predecessor of Offeror (Jul 2016)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

(Nov 2015)

52.209-5 Certification Regarding Responsibility Matters. (Oct 2015)

52.212-1 Instructions to Offerors- Commercial Items (JAN 2017)

QUOTATION SUBMISSION

Offerors shall submit quotes electronically by the date and time in accordance with the

Request for Quote instructions. Quote shall be no more than 5 megabytes or exceed the limits to be submitted electronically via email.

52.212-2 Evaluation-Commercial Items (Oct 2014)

The Government will award a fixed priced Requirements contract to the responsible offeror meeting or exceeding the technical criteria. Offeror shall demonstrate their ability to meet these factors with their offer in accordance with

Paragraphs I - III below, and offers shall meet the minimum qualifications below in order to be evaluated. Technical and Pass Performance, when combined, are significantly more important than price. Technical acceptability is rated based on the following:

I. Technical.

At a minimum, the offeror shall develop a plan showing an understanding of the tasks to be covered and the schedule for the required services as identified under section III Scope of Work. The submitted plan will at a minimum outline:

1) Management Plan outlining at a minimum (see III. Scope of Work).

a. 24 hour supervised environment

b. Reporting of Face to Face wellness checks

c. Rehabilitative/Case Management as required in the SOW

d. Outline of Individualized Treatment Plan

2) Offerors minimum Facility Requirements.

a. As identified in paragraph 10; and provide documentation supporting compliance with items a-d.

II. Past Performance.

Offerors shall provide a minimum of three (3) identified references when submitting their quote. Emphasis shall be on recent, relevant past performance. Recent is defined as work performed within the last three years. Relevant is defined as work similar in size and scope of the work described in the Statement of Work (SOW).

III. Price.

52.212-3 Certifications and & Representations (Nov 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the

System for Award Management (SAM) website located at https://www.sam.gov/portal . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

https://www.sam.gov/portal

52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a Fixed Price Requirements contract resulting from this solicitation.

52.217-5 Evaluation of Options (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the

Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications (Oct 2015)

52.233-2 Service of Protest (SEP 2006)

VAAR Provisions:

852.209-70 Organizational Conflicts of Interest (JAN 2008)

852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008)

852.233-71 Alternative Protest Procedure (JAN 1998)

852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

852.270-1 Representatives of Contracting Officers (JAN 2008)

852.273-74 Award Without Exchanges (JAN 2003)

FAR Clauses:

52.212-4 Contract Terms and Conditions- Commercial Items (SEP 2013):

52.202-1 Definitions (Nov 2013)

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government. (Sep 2006)

52.203-7 Anti-Kickback Procedures (May 2014)

52.203-16 Preventing Personal Conflicts of Interest (Dec 2011)

52.203-17 Contractor Employee Whistleblower Rights and Requirements to

Inform Employees of Whistleblower Rights (Apr 2014)

52.203-19 Prohibition on Contracting with Entities that require certain Internal

Confidentiality Agreements (FEB 2015)

(a) Definitions. As used in this clause–

“Internal confidentiality agreement or statement” means a confidentiality agreement or any other written statement that the contractor requires any of its employees or subcontractors to sign regarding nondisclosure of contractor information, except that it does not include confidentiality agreements arising out of civil litigation or confidentiality agreements that contractor employees or subcontractors sign at the behest of a Federal agency.

“Subcontract” means any contract as defined in subpart 2.1 entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders.

“Subcontractor” means any supplier, distributor, vendor, or firm

(including a consultant) that furnishes supplies or services to or for a prime contractor or another subcontractor.

(b) The Contractor shall not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the

Inspector General).

(c) The Contractor shall notify current employees and subcontractors that prohibitions and restrictions of any preexisting internal confidentiality agreements or statements covered by this clause, to the extent that such prohibitions and restrictions are inconsistent with the prohibitions of this clause, are no longer in effect.

(d) The prohibition in paragraph (b) of this clause does not contravene requirements applicable to Standard Form 312 (Classified

Information Nondisclosure Agreement), Form 4414 (Sensitive

Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(e) In accordance with section 743 of Division E, Title VII, of the

Consolidated and Further Continuing Appropriations Act, 2015, (Pub.

L. 113-235), and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions) use of funds appropriated (or otherwise made available) is prohibited, if the

Government determines that the Contractor is not in compliance with the provisions of this clause.

(f) The Contractor shall include the substance of this clause, including this paragraph (f), in subcontracts under such contracts.

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content

Paper (MAY 2011)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.204-13 System for Award Management Maintenance ((Oct 2016)

52.204-18 Commercial and Government Entity Code Maintenance (JUL

2016)

52.204-19 Incorporation by Reference of Representations and Certifications.

(Dec 2014)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems.

(Jun 2016)

52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 Apr 2018 through 31 Mar 2023.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

52.216-19 Order Limitation (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 bed per day, the Government is not obligated to purchase, nor is the

Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of 3 beds daily;

(2) Any order for a combination of items in excess of 3 beds daily;

or

(3) A series of orders from the same ordering office within 2 hours that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the

Requirements clause at subsection 52.216-21 of the Federal

Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the

Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor’s intent not to ship the item

(or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as

“estimated” or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The

Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the

Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the

Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the

Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the

Contractor shall not be required to make any deliveries under this contract after 31 Mar 2023.

52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 1552.222 days of contract expiration.

52.217-9 Option to Extend Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within no later than 15 days before contract expiration; provided that the Government gives the

Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.219-28 Post-Award Small Business Program Representation (Jul 2013)

52.222-41 Service Contract Labor Standards (May 2014)

52.222-42 Statement of Equivalent Rates for Federal Hires. (May 2014)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—

Price Adjustment (Multiple Year and Option Contracts). (May

2014)

52.222-44 Fair Labor Standards Act and Service Contract Labor Standards—

Price Adjustment. (May 2014)

52.222-50 Combating Trafficking in Persons (Mar 2015)

52.222-54 Employment Eligibility Verification. (Oct 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving. (Aug 2011)

52.225-13 Restrictions on certain foreign purchases (June 2008)

52.229-3 Federal, State, and Local Taxes (Feb 2013)

52.232-18 Availability of Funds (APR 1984)

52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

52.232-40 Providing Accelerated Payment to Small Business Subcontractors

(DEC 2013)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payment to Small Business Subcontractors

(DEC 2013)

52.233-4 Applicable Law for Breach of Contract Claim. (Oct 2004)

52.237-3 Continuity of Services (Jan 1991)

52.246-4 Inspection of Services—Fixed-Price. (Aug 1996)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items (SEP 2013) o 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards (JUL 2013) o 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for

Debarment (AUG 2013) o 52.219-8 Utilization of Small Business Concerns. (Nov 2016) o 52.222-3 Convict Labor (JUN 2003) o 52.222-19 Child Labor – Cooperation with Authorities and Remedies

(MAR 2012)

o 52.222-21 Prohibition of Segregated Facilities (FEB 1999) o 52.222-26 Equal Opportunity (MAR 2007) o 52.222-35 Equal Opportunity for Veterans (SEP 2010) o 52.222-36 Affirmative Action for Workers with Disabilities (OCT

2010) o 52.222-37 Employment Reports on Veterans. (Feb 2016) o 52.223-18 Encouraging Contractor Policies to Ban Text Messaging

While Driving (AUG 2011)

52.232-33 Payment by Electronic Funds Transfer- System for Award Management (JUL

2013)

VAAR Clauses:

852.203-70 Commercial Advertising (JAN 2008)

852.203-71 Display of Department of Veterans Affairs hotline poster (DEC 1992)

852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation

Factors. (Jul 2016) (Deviation)

852.215-71 Evaluation Factor Commitments (Dec 2009)

852.228-71 Indemnification and Insurance (JAN 2008)

852.232-72 Electronic Submission of Payment Requests (NOV 2012)

852.237-70 Contractor Responsibilities (APR 1984)