36C24818Q0313-003.docx

Scope of Work

Orlando VA Medical Center 5201 Raymond Street, Orlando, FL 32803

Project # 675-14-100 – PRIMARY CARE PROJECT

1.0 General Scope

The Orlando VA Medical Center (OVAMC) has a requirement for healthcare furniture for Lake Baldwin, Bldg. 500, Primary Care Project that meet the VHA BPA specifications and high quality threshold while integrating excellent environmental stewardship.

Project consists of administrative and counselling offices, meeting rooms and lounges, and approximately 20 exam rooms.

The Contracting Officer Representative (COR) is Evette Soto Healthcare furnishings include, [case goods and modular desk, filing and storage systems, modular cabinetry, modular systems, seating, tables/carts, furniture accessories and related services] The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The manufacture shall provide and be responsible for the technical assistance, development and generation for final specifications.

Furniture delivery [and installation] will be required in February 2018.

Duty hours will be 0800 AM to 5:00 PM. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor must:

Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by the) VA Contracting Officer Representative (COR) Point of Contact.

a. Assemble furniture in specific areas per drawings.

b. Project phasing and scheduling requirements to include planning, manufacturing, project management and installation.

c. Provide maintenance manuals for all products provided.

3.0 Protection of Property

3.0 Contractor shall protect all items from damage. Contractor shall take precaution against damage to the buildings, grounds and furnishings. Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by Contractor personnel, utilizing materials of the same quality, size, grade and color, to match existing work.

3.1 Contractor shall perform an inspection of the buildings and grounds with the POC prior to commencing work. The source of all repairs, beyond simple surface cleaning, is the responsibly of the Contractor under the oversight of Engineering. Concurrence of the VA POC is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

3.2 The Contractor shall maintain accountability and control of any keys provided, and shall return them to the POC upon completion of the work.

3.3 Contractor shall provide floor and elevator wall protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

4.0 Delivery

4.0 Contractor shall contact the POC as soon as possible to schedule installation.

4.1 Contractor shall confirm the scheduled installation date no less than 15 working days prior to start of installation to ensure that all parts have been received and in good condition. VA POC will confirm that space will be made available at appointed installation start date.

4.2 All staging of product must be done off-site and delivered to the nearest building loading dock in appropriate sized trucks for that dock.

4.3 In the event, there is a delay in delivery, Contractor shall notify the VA POC immediately.

4.4 Contractor shall notify the VA POC a minimum of 96 hours’ advance notice of the scheduled date and time of delivery.

4.5 Contractor shall ensure that the driver of the delivery vehicle has copies of the delivery order at time of delivery.

4.6 Contractor shall not attempt to deliver any items before the scheduled delivery date.

5.0 Receive and Unload

5.0 Contractor shall start staging and installing items in various rooms within Lake Baldwin Bldg. 500 Primary Care area, upon scheduled and coordinated delivery planning with POC. All products delivered each day shall be brought to the designated location and be contained within the confines of the location. All hallways must remain clear of product, supplies and moving carts at all times.

5.1 The Contractor shall verify and inspect all items both at time of receipt at off-site storage warehouse and upon arrival to the VA site. All deficiencies (damage/overage/shortage) shall be brought to the attention of the POC.

5.2 Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

6..0 Kickoff Meeting The prime contractor(s) shall participate in a kickoff meeting within ten (10) days from date of contract award, in person at Lake Baldwin VA Outpatient Clinic, Bldg. 3132, time TBD and date will be determined by VA Point of Contact.

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

Furniture required is per drawings and specifications located at the end of this SOW.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

Design Contract Tasks/Requirements

a. The Vendor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

b. The Vendor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

c. The product must not be placed into production without clearance from the VA POC.

d. The Vendor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

e. The Vendor shall provide 45 days’ free storage.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of OVAMC mission.

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