PG_Part 819.7008-7009_Atch1_SDVOSB-VOSB-Signed_1_Redacted.pdf

SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C247-27-AP-1170

1. Contracting Activity: Department of Veterans Affairs, VISN 07 Medical Centers 2237#:

2. Nature and/or Description of the Action Being Approved: The purpose of this requirement is to award a 3-month bridge contract for DSS PeriOP SMA (Software Maintenance Agreement) using Other Than Full and Open Competition (OFOC) in accordance with 38 U.S.C. § 8127(c) and 41 U.S.C.

§ 3304(a)(5), as implemented by RFO 6.103-5 and VAAR 819.7008. The requirement will be sole sourced to Minburn Technology Group, LLC for the VISN 7 Medical Centers. The total estimated amount for this 3-month bridge contract is The period of performance for this requirement will be from November 01, 2026, to January 31, 2027.

A new long-term firm-fixed-price (FFP) procurement for this requirement is pending OGC review. A bridge is requested to prevent a lapse in services while that procurement is completed. The current DSS Periop SMA services contract NNG15SD34B - 36C24723F0393 expires on October 31, 2026.

3. Description of Supplies/Services Required to Meet the Agency�s Needs: VISN 7 has an ongoing and continuous need to contract for annual maintenance and support for seven VA facilities in VISN 7 that have installed the Live Data PeriOp Software suite. The incumbent shall provide the following for the existing LiveData PeriOp Software Suite used at seven VISN 7 VAMCs: software maintenance, upgrades, customer support, troubleshooting and repairs.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business

5. Demonstration that the Contractor�s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Minburn Technology Group, LLC is a verified SDVOSB [VIP/SBA status, SAM UEI, and verification date: 10/30/2026 Minburn is the OEM-authorized reseller of the LiveData PeriOp Software Suite installed at the seven VISN 7 VAMCs. Minburn has performed the incumbent contract satisfactorily. The CO considered the SDVOSB/VOSB firms identified in Item 8 and determined that only one can satisfy the requirement. A review of potential acquisition alternatives was conducted, considering prior acquisitions of this service and their impact on these alternatives. The best acquisition method was identified as a separate contract award, based on the time required to award the new software maintenance agreement contract, resulting from the new long-term requirement pending the OGC review. Minburn Technology Group, LLC, the incumbent, provides services and has the qualifications to meet the demands needed. Minburn Technology Group, LLC, has been performing satisfactorily with no complaints. In addition, it is in the Government's best interest to sole source

SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Revision: 05 Effective Date: 12/15/2025 this acquisition to Minburn Technology Group, LLC to prevent a lapse in services.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies: The current services contract is expiring, and the new long-term procurement will require additional time due to OGC review. As a result, the requirement is to be awarded to Minburn Technology Group, LLC, as a sole source, to prevent service interruption and to allow time to award the new long-term contract.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The cost to the Government was deemed fair and reasonable based on the current contract comparison to the current contract, the IGCE, and the market survey comparing prices to similar services. The proposed price for services remains unchanged.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

SBA Search Conducted a search on SBA using NAICS �541519� for service-disabled veteran-owned small businesses (SDVOSB)'s and veteran owned small businesses (VOSB)'s capable of performing this requirement. The search returned with 274 businesses who are potentially capable of providing the services Mandatory Sources The CO confirmed that this requirement cannot be fulfilled through any mandatory source providers (FPI and Ability One) nor can it be provided through any other existing national contracts.

CO Knowledge There is currently one SDVOSB who is an authorized reseller of these products and services. This business is the incumbent contractor who is currently performing in VISN 7, Minburn Technology Group, LLC.

Sam.gov A search was conducted using the keyword �PeriOP� and checked recent and relevant awards, and found Blue Tech Inc, a Hubzone small business, which provides similar data management services.

Previous Award The current contract was awarded to Minburn Technology Group, LLC. on a sole source basis for VAMCs across VISN 7.

GSA

A search was conducted using the keyword �PeriOP� and found this service is provided by the OEM, Document Storage Systems Inc, a large business, under contract# 47QTCA23D005Q.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no other supporting details, as the requirement will be sole-sourced IAW U.S.C 8127(c).

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Minburn Technology

Group, LLC is the only source sought because of the requirement being sole sourced to the incumbent.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: Due to unforeseen circumstances, the services requirement for the PeriOP SMA is currently requiring