36C24726Q0868_2.docx
DOCX document 17 KB Posted
- Attached to
- J065--FY26: REPAIR MEDICAL GAS LEAK
- Solicitation number
- 36C24726Q0868
About this file
This is a Special Notice/Request for Information (RFI) for repair and remediation of a medical gas leak at the Tuscaloosa VA Medical Center in Alabama. The solicitation number is 36C24726Q0868, with a response deadline of September 3, 2026, at 11:00 AM Eastern Time. The Department of Veterans Affairs is the contracting agency, specifically the Veterans Health Administration at the Tuscaloosa facility located at 3701 Loop Road East, Tuscaloosa, AL 35404-5088. The product service code is J065 (Medical Gas Systems), and the NAICS code is 561210 (Facilities Support Services).
The scope of work involves repairing medical gas leaks and addressing deficiencies identified in the facility's medical gas system, including replacement of 26 zone valves in patient exam rooms and other clinical areas (ORs, ICU, PACU, Radiology). Vendors have submitted questions seeking clarification on critical project details, including site visit availability (currently not planned), photographs and specifications of existing headers and valves, the most recent annual medical gas inspection report, and the specific locations and distinction between missing zone valves versus leaking zone valves requiring replacement. Significant uncertainty exists regarding whether 26 zone valves refers to 26 different locations or 26 total valves accounting for multiple gas types per location. The backup oxygen header is an in-building emergency reserve system. Attached documents include photographs of existing equipment, inspection reports, preventive maintenance records, and boom hose inspections. No site visits are currently planned, though multiple vendors have requested one to better understand scope and provide accurate quotations.
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Other files
| File | Type | Posted |
|---|---|---|
| R_SYS_2026_VA Charleston_6.pdf | ||
| PXL_20260526_124550763_1.jpg | JPG image | |
| PXL_20260526_124939323_3.jpg | JPG image | |
| R_Boom Hose Inspections_2026_VA Charleston_4.pdf | ||
| PXL_20260526_124554514_2.jpg | JPG image | |
| R_PM_2026_VA Charleston_5.pdf |
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Text version
Special Notice Special Notice
| SUBJECT* |
| FY26: REPAIR MEDICAL GAS LEAK |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 35404-5088 |
| SOLICITATION NUMBER* |
| 36C24726Q0868 |
| RESPONSE DATE/TIME/ZONE |
| 09-03-2026 11:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 3 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 561210 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa AL 35404-5088
POINT OF CONTACT*
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
RFI QUESTIONS AND QUESTIONS:
1st Vendor:
I respectfully request any available photographs of the existing header currently installed.
Attached If photographs are not available, we would greatly appreciate any identifying information you may have for the existing header, including the manufacturer, model number, and part number.
This information will assist us in accurately evaluating the existing conditions and preparing our quotation accordingly.
2nd Vendor:
1. Is there a proposed site visit?
Not currently planned
2. Can you provide the most recent annual medical gas inspection report?
Attached
3. Can you provide pictures of the backup oxygen header?
Attached
4. Is the backup oxygen header outside at the bulk oxygen site or an in-building emergency reserve?
In-building reserve
5. Can you provide pictures of the valves that are being replaced?
Attached.. Although some of the missing zone valves either could not be located or do not exist.
6. Can you provide sizes of the valves being replaced?
Attached.. Although some of the missing zone valves either could not be located or do not exist.
7. Can you confirm you are referring to zone valve boxes (in hallways, operable from a standing position) or are you referring to service/in-line valves (in ceilings, mechanical rooms, etc.)?
Unknown, some of the missing zone valves either could not be located or do not exist.
8. Can you clarify the zone valve issue; are there zone valves missing that need to be added, or are we replacing leaking zone valves? SOW says, “missing zone valves”, but it seems unlikely that the facility is missing that many valves. Zone valves have been in the code for decades.
Some of the missing zone valves either could not be located or do not exist.
9. SOW (B) states 26 zone valves; is it 26 different locations or 26 total valves. Ex:
Oxygen, Medical Air, Vacuum for ICU. In your count, are you counting that as 3 valves even though it’s in a single “zone valve box”.
See attached report for details.
10. Can you identify the areas where the new zone valves will be installed? OR’s, ICU, PACU, Radiology, etc. The area they are in impacts the ICRA procedures and hours of operation.
Patient exam rooms. ICRA procedures will likely be required.
3rd Vendor:
Please let me know if we can schedule a site visit so we can gain a better understanding of the scope of work and provide a more accurate quote.
Not currently planned
4th Vendor:
Will there be a site visit made available to verify location of Medical Gas leak and 26 valves to be replaced?
If so, when?
Not currently planned
See attached document: PXL_20260526_124550763_1.
See attached document: PXL_20260526_124554514_2.
See attached document: PXL_20260526_124939323_3.
See attached document: R_Boom Hose Inspections_2026_VA Charleston_4.
See attached document: R_PM_2026_VA Charleston_5.
See attached document: R_SYS_2026_VA Charleston_6.
| *= Required Field |
| Special Notice |
Special Notice
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