36C24726Q0475.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

508-26-3-539-0027

36C24726Q0475 04-23-2026

David Parente 843-252-6747 05-08-2026

2PM EDT

Department of Veterans Affairs

Ralph H. Johnson VA Medical Center

109 Bee Street

Charleston SC 29403-5799

X 100

X

238220

$19 Million

N/A

X

See Delivery Schedule

109 Bee Street

Charleston SC 29403-5799

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

Replacement of Non-Compliant A307 Bolted Connections

RFI's regarding this solicitation shall be submitted NLT

May 1, 2026 at 5PM Eastern to David Parente, Contracting Officer at David.Parente@va.gov. RFI's submitted after this date/time will not be accepted unless it's deemed in the best interest of the Government as determined by the

Contracting Officer.

Please ensure to include RFQ# 36C24726Q0475 on ALL correspondence and submission documents.

Telephone requests for information will not be entertained.

For offer to be deemed acceptable. Offeror shall complete

Clauses at Sect C.7 852.240-70 and Provisions in E1. 52.209-2, E.5 52.219-1 and E.6 52.225-2

See CONTINUATION Page

X X

X 1

David W. Parente

Contracting Officer

36C24726Q0475

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.3 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

C.4 852.204-72, Personnel Vetting and Credentialing. (MARCH 2026)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

C.7 852.240-70 Compliance with Public Law 119-37, Section 258

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 40

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 See attached document: Appendix 1 - Final Georgia Bolt Survey

020226_MS_Part1

D.2 See attached document: Appendix 1 - Final Georgia Bolt Survey

020226_MS_Part2

D.3 See attached document: Appendix 1 - Final Georgia Bolt Survey

020226_MS_Part3

D.4 See attached document: Appendix 1 - Final Georgia Bolt Survey

020226_MS_Part4

D.5 See attached document: Appendix 1 - Final Georgia Bolt Survey

020226_MS_Part5

D.6 See attached document: Appendix 1 - Final Georgia Bolt Survey

020226_MS_Part6

D.7 WAGE DETERMINATIONS

SECTION E - SOLICITATION PROVISIONS

E.1 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS—REPRESENTATION (NOV 2015)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

E.6 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

E.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

109 Bee Street

Charleston SC 29403-5799

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in arrears upon completion

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

STATEMENT OF WORK

Replacement of Non-Compliant A307 Bolted Connections

Joseph Maxwell Cleland Atlanta VA Medical Center

1670 Clairmont Road, Decatur, GA 30033

Station 508 / VISN 7

1.0 BACKGROUND AND PURPOSE

On December 13, 2024, the Office of Healthcare Engineering (OHE) issued a memorandum directing all Veterans Health Administration facilities to identify and replace ASTM A307 bolted fastener connections in steam systems operating above 15 psig and hot water systems operating above 50 psig.

At the Joseph Maxwell Cleland Atlanta VA Medical Center, Anderson Engineering of MN, LLC surveyed the affected bolted connections and issued a report identifying 752 bolt sets consisting of 5,216 individual bolts. The survey found that none of the surveyed connections used compliant ASTM A193 Grade B7 or equivalent fastener material.

This Statement of Work (SOW) establishes the requirements for a service contract to replace those non-compliant fasteners with compliant ASTM A193 Grade B7 studs and ASTM A194

Grade 2H heavy hex nuts.

2.0 SCOPE OF WORK

The Contractor shall furnish all labor, materials, tools, equipment, transportation, supervision, and quality control necessary to remove and replace non-compliant ASTM A307 bolted fastener connections with ASTM A193 Grade B7 studs and ASTM A194 Grade 2H heavy hex nuts at the

Joseph Maxwell Cleland Atlanta VA Medical Center.

The work encompasses 752 bolt sets (5,216 individual bolts) across all identified locations in the

A, B, and C Buildings of the medical center, as detailed in the Anderson Engineering Bolt

Survey Report (Attachment A). The following table summarizes the bolt counts by area and system

Building/System Bolt Sets Bolts Primary Service Max Pipe Size

A Building (Steam) 120 684 HPS 6"

B Building (Steam) 35 184 HPS 4"

C Building (Steam) 330 2,520 HPS 12"

A Building (Hot Water) 25 112 HHW-S 6"

B Building (Hot Water) 54 436 HHW-S 4"

C Building (Hot Water) 188 1,280 HHW-S 4"

TOTAL 752 5,216 - 12"

Note: The Anderson Engineering survey report (Attachment A) refers to these areas as A Wing, B Wing, and C Wing. Within the AVAMC campus, these correspond to A Building, B Building, and C Building respectively.

Summary by system type:

• Steam and Condensate: 485 bolt sets, 3,388 bolts (A, B, and C Buildings)

• Hot Water: 267 bolt sets, 1,828 bolts (A, B, and C Buildings)

Impacted systems and equipment include high pressure steam (HPS) boilers, headers, and distribution mains; medium pressure steam (MPS) pressure reducing valve (PRV) stations;

condensate return tanks and piping; hot water supply (HHW-S) and return (HHW-R) pumps, heat exchangers, and distribution piping; domestic hot water (DHW) heaters and associated piping; and boiler feedwater pumps and supply/return piping. The facility's four 10,000 lbm/hr boilers, approximately 63 air handling units, instantaneous hot water heaters, and multiple mechanical room pump and heat exchanger installations are directly affected.

Pipe sizes range from 1 inch (feedwater meters, small shutoffs) to 12 inches (HPS header blind flanges in BC115), with most connections in the 2-inch to 6-inch range.

2.1 Scope Clarifications and Exclusions

The following work is included in the base scope:

• Removal and replacement of all identified non-compliant bolt sets

• Insulation removal to access bolted connections and restoration of insulation.

• Cleaning of exposed fastener surfaces, accessible bolt holes, and accessible external flange surfaces as necessary to perform the work

• Minor thread chasing or cleaning of existing tapped holes

• Application of anti-seize compound to replacement fasteners

• Torque verification of all completed connections

• Photo documentation and quality control activities

• Site cleanup and debris removal

If the Contractor encounters a joint where the existing gasket is damaged or leaking prior to bolt replacement, the Contractor shall notify the COR. Isolated gasket replacements (not to exceed

[3] occurrences) may be performed under this contract at the direction of the COR. If the number of gasket replacements exceeds [3], or if conditions are encountered that require pipe, valve, fitting, or flange repair beyond the scope of fastener replacement, the Contractor shall stop work at that location and the COR and Contracting Officer shall determine appropriate action.

3.0 PERFORMANCE REQUIREMENTS

3.1 General Requirements

The Contractor shall perform all work in accordance with applicable codes and standards, manufacturer recommendations, and industry best practices. All personnel performing bolted joint work shall be experienced in the assembly and maintenance of pressure boundary bolted flange connections and shall be familiar with the requirements of ASME PCC-1 and ASME

PCC-2. The Contractor must keep the work area safe at all times and coordinate daily with the

COR or designated VA facility contact.

3.2 Bolt Replacement Methodology

The Contractor shall replace non-compliant A307 bolts using the single-stud sequential replacement (hot bolting) method in accordance with ASME PCC-2, Article 3.11. The procedure shall include the following steps:

• Verify the target joint is stable, accessible, and safe to work on.

• Remove one existing A307 bolt at a time while the remaining bolts maintain the flange joint under load.

• Install a new ASTM A193 Grade B7 stud with ASTM A194 Grade 2H heavy hex nuts in the vacated hole.

• Torque the new fastener to the specified value before proceeding to the next bolt.

• Repeat sequentially around the flange in a cross-pattern until all fasteners at the joint are replaced.

• Perform a final verification pass to confirm all bolts are at the specified torque value.

Because the flange joint is never fully opened during single-stud replacement, the existing gasket seal is not broken, and blanket gasket replacement is not required. If the Contractor encounters a joint where the existing gasket is visibly damaged or actively leaking before bolt replacement begins, the Contractor shall stop work at that joint, document the condition with photographs, and notify the COR. Isolated gasket replacements shall be handled in accordance with Section 2.1.

3.3 Material and Torque Requirements

• Through-bolts (studs with nuts on both ends) shall be used for all connections on steam, condensate, and high-pressure systems. For hot water system connections where the existing configuration uses headed cap screws, the Contractor may replace in kind provided the replacement hardware meets A193 B7 material requirements. The

Contractor shall consult the COR if there is any question about the appropriate fastener configuration for a given connection.

• All replacement nuts shall be ASTM A194 Grade 2H heavy hex nuts.

• Fastener dimensions shall match the existing bolt diameter and length for each connection, with sufficient thread engagement to comply with ASME PCC-1.

• The Contractor shall apply anti-seize compound appropriate for the service temperature of each connection to all stud threads and nut bearing surfaces prior to installation.

Product data sheets shall be submitted to the COR for review prior to use.

• Torque values shall be in accordance with ASME PCC-1, Appendix K, or the flange manufacturer's published recommendations, whichever is more stringent.

• Calibrated torque wrenches shall be used for all bolted connections. Current calibration records shall be available for review upon request.

• The Contractor shall submit certified mill test reports (MTRs) for all fastener material delivered to the site. MTRs shall be submitted to the COR prior to installation. No fastener hardware shall be installed without approved material certifications on file.

3.4 Verification, Documentation, and Quality Control

The Contractor shall maintain a bolt replacement log for each joint, recording the joint identification number (per the Anderson survey), date of replacement, stud size, torque value applied, and the name of the technician who performed the work.

The Contractor shall photograph each joint before and after bolt replacement. Photographs shall be high-resolution digital images with visible joint identification tags or markings. Photo files shall be named using the format: [Joint-ID]_[Date]_[Before/After].jpg (example: BC115-

001_20260601_Before.jpg).

The Contractor shall perform a final torque verification pass on each completed joint and record the results in the bolt replacement log.

The COR or designee may perform random inspections at any time. The Contractor shall provide access and records upon request.

The Contractor shall submit weekly progress reports to the COR summarizing work completed, joints remaining, and any issues encountered.

Upon project completion, the Contractor shall deliver a final closeout package containing all bolt replacement logs, photographs, MTRs, and a summary matrix showing the status of every joint identified in the Anderson survey.

3.4.1 System Verification Testing

After bolt replacement is completed at each connection:

• Visual inspection for proper stud engagement and nut seating

• Torque verification per ASME PCC-1, Appendix K

• When the system is returned to service or is operating during hot bolting, visual inspection for leaks at the completed joint

• For high-priority steam connections in BC115 (HPS systems), the COR or designee shall be notified in advance and given the opportunity to witness the initial pressurization or post-replacement leak check

• Any leakage attributable to the Contractor's work shall be corrected at no additional cost to the Government

The Contractor shall document all verification activities in the bolt replacement log.

3.5 Phasing and Priority Sequence

The Contractor shall perform the work in a phased sequence based on priority. The high-priority locations shall be completed first. High priority locations are:

• BC115 - Boiler Room (primary steam headers, four boilers, condensate systems)

• 3C104 - Mechanical Room (PRV stations serving multiple building systems)

• 2A197 - Mechanical Room (HHW pumps and heat exchangers)

• GB104 - Mechanical Room (HHW pumps and heat exchangers)

• RCC206R - Mechanical Room (HHW heat exchangers and circulation pumps)

• 3C107 - Mechanical Room (HHW distribution pumps, tempered water heat exchangers)

The lower-priority locations are: BA101, BA0017, 1A147, 2B175, 2C400, 3A102, 3C116, 3C104A, 3B211, 4A140, 4A105, 5A157A, 6A104, and GC346.

The Contractor shall complete all of the high-priority locations before proceeding to lower-priority locations unless otherwise directed by the COR.

3.6 Isolation and Outage Coordination

Because the single-stud replacement method does not require the flange joint to be opened, full system isolation is generally not required. However, the Contractor shall coordinate with the

COR and VA facility engineering staff before beginning work in any location to confirm that conditions are safe for hot bolting.

If the Contractor determines that a particular joint cannot be safely worked on without system isolation (e.g., due to active leaks, degraded flange condition, or accessibility constraints), the

Contractor shall notify the COR and request an outage window. The VA will schedule outages in accordance with facility operational requirements. The Contractor shall not initiate any system isolation or shutdown without prior written approval from the COR.

The Contractor shall submit outage requests through the COR. Routine outages require a minimum of three (3) business days advance written notice. Major outages, including any shutdown of the main steam header or boiler plant, require a minimum of fifteen (15) calendar days advance written notice. The Chief Engineer shall have final authority in determining whether a requested outage is classified as routine or major.

Approval of work outside normal hours for outage purposes does not authorize changes to contract scope, price, or staffing levels.

The Contractor shall anticipate that major outages, particularly work requiring securing main steam header or shutting of steam to critical areas may require performance during nights, weekends, or periods of reduced facility operations. The Contractor shall include the cost of such after-hours work in the contract price.

3.7 Insulation Removal and Restoration

The Contractor shall remove existing insulation as necessary to access bolted connections for replacement work. The following requirements apply:

• Document pre-existing insulation condition with photographs before removal.

• Remove only the minimum insulation necessary to safely access the connection.

• If insulation is suspected to contain asbestos, stop work immediately and notify the

COR. Do not disturb suspect material.

• Label and set aside removed insulation if reusable; properly dispose of damaged or non-reusable insulation per VA facility requirements.

• Restore insulation to equal or better condition than prior to removal. Replacement materials shall match existing type and thickness unless otherwise directed by the COR.

• Provide temporary insulation covers if work at a location cannot be completed the same day.

• All insulation removal and restoration shall be photographed and included in the bolt replacement log.

The Government will provide guidance on suspected asbestos-containing materials. The

Contractor shall not perform asbestos abatement under this contract.

4.0 WORKING HOURS AND COORDINATION

Normal working hours are Monday through Friday, 0700 to 1530, excluding federal holidays as established under 5 U.S.C. 6103. Work outside of normal hours, including weekends and holidays, shall require prior written approval from the COR. Approval of work outside normal hours is solely for access and scheduling purposes and does not authorize changes to contract scope, price, or staffing levels.

The Contractor shall ensure all on-site personnel check in with Engineering Service prior to beginning work each day and check out upon completion of work for the day. This information is required to contact personnel in case of an emergency.

The Contractor shall participate in bi-weekly progress meetings as scheduled by the COR.

The Contractor shall maintain a daily sign-in/sign-out log for all personnel entering and leaving the VA campus.

5.0 SAFETY, ICRA, AND SITE REQUIREMENTS

The Contractor shall comply with all applicable OSHA standards (29 CFR 1910 and 29 CFR

1926), and VHA Directive 1810 (Safety and Health). The Contractor shall submit a site-specific safety plan to the COR prior to issuance of the Notice to Proceed (see Section 9.0 for milestone).

All Contractor personnel shall wear appropriate personal protective equipment (PPE) at all times, as warranted by site conditions. Additional PPE requirements may apply in boiler rooms and mechanical spaces with elevated temperatures.

The Contractor shall obtain all required hot work permits from the VA Safety Office before performing any work that involves open flame, welding, cutting, or grinding. Bolt replacement by hot bolting methodology does not, by itself, constitute hot work.

The Contractor shall coordinate with the VA Infection Control team and complete an Infection

Control Risk Assessment (ICRA) prior to working in or adjacent to patient care areas. The

Contractor shall implement all required ICRA mitigation measures, including dust containment barriers if applicable.

The VA campus is a tobacco-free environment. The use of tobacco products, including e-cigarettes, is prohibited on all VA property.

The Contractor shall ensure tools and equipment are always secured. Tools and equipment must be removed from open areas or stored in a secure location during breaks and at the end of each workday. All debris must be removed from the work area upon completion of service each day.

6.0 SECURITY, PARKING, AND PRIVACY

Contractor personnel shall comply with all VA security requirements. All Contractor personnel shall possess a valid Personal Identity Verification (PIV) credential from any federal agency prior to commencing work on VA property. Personnel without an existing PIV credential must obtain a VA-issued PIV, which requires successful completion of a background investigation.

The Contractor should initiate the PIV application process promptly upon award to avoid performance delays. PIV credentials shall be displayed at all times while on VA property.

Contractor vehicles and equipment shall be parked in designated areas as directed by the COR.

The Contractor shall not block fire lanes, emergency exits, or patient/visitor parking areas. No overnight storage of vehicles on VA property without prior written approval from the COR.

The Contractor and all personnel shall comply with VA privacy and HIPAA requirements.

Contractor personnel shall not access, use, or disclose any patient health information or other sensitive VA data. The Contractor may photograph VA equipment and mechanical spaces as necessary to complete work under this contract, but shall not photograph patients, patient records, or other sensitive information. Any inadvertent exposure to protected health information shall be reported to the COR immediately.

7.0 CONTRACT ADMINISTRATION

7.1 Contracting Officer's Representative (COR)

The Contracting Officer will designate a COR upon contract award. The COR shall serve as the primary point of contact for day-to-day technical coordination and shall have the authority to approve routine scheduling and access matters. The COR does not have the authority to modify the contract, authorize changes in scope, or obligate the Government for additional costs. Only the Contracting Officer may authorize contract modifications.

7.2 Key Personnel

The Contractor shall designate a Project Supervisor and a lead technician as key personnel for this contract. Any proposed substitution for a key personnel position shall include documentation demonstrating that the proposed individual meets all applicable requirements of

Section 12.2 and shall be approved in writing by the Contracting Officer before the individual begins performing in the key role. A single individual shall not hold more than one key personnel role simultaneously at any point during performance.

7.3 Submittals

The Contractor shall submit the following to the COR at the times indicated:

• Site-specific safety plan: prior to issuance of NTP

• Company experience documentation, key personnel resumes, and certifications: with offer, for evaluation of technical acceptability (see Section 12.3)

• Proposed work schedule and phasing plan: prior to issuance of NTP

• Certified mill test reports (MTRs) for all fastener material: prior to installation

• Anti-seize compound product data: prior to use, for COR approval

• Weekly progress reports: every Friday (or last working day of the week)

• Bolt replacement logs with photographs: submitted in batches as each area is completed

• Final closeout package (all logs, photographs, MTRs, summary matrix): within 15 calendar days after completion of all work

8.0 APPLICABLE STANDARDS

The following standards and codes are applicable to this work. In the event of a conflict, the more stringent requirement shall govern.

• ASME PCC-1 - Guidelines for Pressure Boundary Bolted Flange Joint Assembly

• ASME PCC-2, Article 3.11 - Repair of Leaking Pressure Equipment (Hot Bolting)

• ASME B16.5 - Pipe Flanges and Flanged Fittings

• ASME B31.1 - Power Piping

• ASTM A193 - Alloy Steel Bolting for High Temperature Service

• ASTM A194 - Carbon and Alloy Steel Nuts for Bolts for High Pressure or High

Temperature Service

• 29 CFR 1910 / 1926 - OSHA General Industry and Construction Standards

• VHA Directive 1810 - Safety and Health

• VA Master Construction Specifications, Sections 23 21 13 and 23 22 13 (for applicable material and technical requirements only).

9.0 PERIOD OF PERFORMANCE AND MILESTONES

The period of performance shall be 270 days from Notice to Proceed (NTP) date. If the

Government elects to phase the work, the Contracting Officer may identify phase-specific completion requirements by modification or task order.

The Contractor shall commence work within 14 calendar days after receipt of the Notice to

Proceed (NTP). The following milestones shall apply:

• Submittal and acceptance of site-specific safety plan and proposed work schedule and phasing plan: prior to issuance of NTP (key personnel qualifications, resumes, and certifications are required with the offer per Section 12.3).

• Completion of all high-priority locations (BC115, 3C104, 2A197, GB104, RCC206R, 3C107): within 180 calendar days of NTP

• Completion of all remaining locations: within 240 calendar days of NTP

• Submittal of final closeout package: within 15 calendar days after completion of all work

If the Contracting Officer determines that the site-specific safety plan or proposed work schedule and phasing plan is unacceptable, the Contractor shall be afforded ten (10) calendar days from the date of written notification to submit a revised plan addressing all identified deficiencies. Failure to submit an acceptable plan within this cure period may be grounds for termination under the default provisions of this contract.

Monthly progress shall be measured against these milestones. The Contractor shall notify the

COR immediately if any milestone is at risk.

10.0 ACCEPTANCE CRITERIA

Work shall be considered complete and acceptable when all of the following conditions are met:

• All 752 bolt sets identified in the Anderson Engineering survey have been replaced with compliant ASTM A193 Grade B7 studs and ASTM A194 Grade 2H heavy hex nuts.

• All fasteners have been torqued to the values specified in ASME PCC-1, Appendix K, or the flange manufacturer's recommendations.

• All bolt replacement logs, photographs, MTRs, and the summary matrix have been submitted and accepted by the COR.

• All insulation has been restored to equal or better condition than prior to removal.

• No system leakage is attributable to the Contractor's work.

• No outstanding safety violations, property damage, or incomplete work items remain.

• The final closeout package has been submitted and accepted.

The COR shall perform a final review of all documentation and conduct a final walk-through inspection. Acceptance shall be documented in writing by the COR.

11.0 WARRANTY

The Contractor shall warranty all work performed under this contract for a period of one (1) year from the date of final acceptance. During the warranty period, the Contractor shall, at no additional cost to the Government, correct any defects in workmanship or materials, including re-torquing or replacing any fasteners that fail to maintain the specified torque values or that exhibit signs of material deficiency. The warranty shall not apply to documented pre-existing conditions or damage caused by others after acceptance. The Contractor shall respond to warranty service requests within five (5) business days of notification by the COR.

12.0 CONTRACTOR QUALIFICATIONS

12.1 Company Experience

The Offeror shall meet all the following minimum company experience requirements:

• Industrial piping experience. The Offeror (or, for a joint venture, at least one member) shall have performed industrial steam and/or hot water piping work in each of the last five (5) consecutive years as of the date of offer submission. For purposes of this requirement, “industrial steam and/or hot water piping work” means installation, repair, or maintenance of piping systems operating above 15 psig (steam) or above 50 psig (hot water) under one or more contracts similar size and scope.

• Healthcare or comparable facility experience. The Offeror shall have completed at least one (1) project within the past five (5) years at a facility that was continuously occupied

(24 hours per day, seven days per week) during the performance of the contract and had active mechanical utility systems (steam, hot water, chilled water, or medical gas) in service during the contractor's presence. Qualifying facility types include but are not limited to: operating hospitals, nursing homes, correctional facilities, university campuses or military installations with central utility plants; and research or laboratory campuses with central utility plants providing continuous service to occupied buildings.

• Bolted-joint experience. The Offeror shall have completed at least two (2) prior projects, each within the past seven (7) years, that involved replacement or installation of bolted flanged joints (ASME B16.5, B16.1, or B16.47 flanges) on industrial steam or hot water piping operating at pressures above 15 psig (steam) or 50 psig (hot water), with each project involving a minimum of 50 bolted joints replaced or installed under contract.

12.2 Personnel Qualifications

The Contractor shall provide, at a minimum, the following distinct individuals for the performance of this contract. The same individual shall not be proposed to fulfill more than one of the roles listed below.

• Project Supervisor (1 individual). Shall have a minimum of three (3) years of experience supervising industrial piping crews. Shall hold documentation of completion of a formal

ASME PCC-1 bolted flange joint assembly training course that meets the following criteria: (a) minimum sixteen (16) hours of instruction; (b) curriculum covering target-load calculation, cross-pattern tightening sequence, gasket seating, joint inspection, and torque-tool calibration; (c) issued by one of the following: a labor union training program, a nationally recognized industry association, an accredited vocational or technical school, or a manufacturer or vendor of bolting or flange products; and (d) certificate of completion dated not more than five (5) years prior to the date of offer submission. The

Project Supervisor shall be on-site at AVAMC sufficient to personally observe a representative sample of bolted joint work each week and to conduct a documented weekly review of the previous week's bolt replacement logs with the Lead Technician.

• Lead Technician (1 individual, on-site whenever bolting work is underway). Shall hold one of the following: (a) a current journeyman certification from a U.S. Department of

Labor-registered apprenticeship program in pipefitting or steamfitting; (b) a current state-issued journeyman pipefitter or steamfitter license in any U.S. state; or (c) a current

Journeyman certification from a nationally-recognized industry certification body

(examples: United Association, Associated Builders and Contractors Craft Certification).

For purposes of this section, a “nationally recognized industry certification body” is an organization that (1) offers standardized craft certifications accepted in at least ten U.S.

states as meeting state journeyman standards, OR (2) is accredited by the American

National Standards Institute (ANSI) or the International Accreditation Service (IAS) to issue personnel certifications.

• Technicians (minimum one (1) additional individual beyond the Lead Technician whenever work is being performed). Each Technician shall hold documentation of completion of a bolted flange joint assembly training course based on ASME PCC‑1.

The course shall be at least eight (8) hours in duration and shall cover, at a minimum, bolt tightening sequence, gasket seating, and joint inspection.

All Contractor personnel, regardless of role, shall complete VA-required safety orientation and Infection Control Risk Assessment (ICRA) training (as applicable to their work areas) prior to beginning on-site work. The Contractor shall provide the COR with a current roster of all on-site personnel and shall update the roster whenever personnel are added or changed.

13.0 ATTACHMENTS

The following document is attached to and made part of this Statement of Work. Although transmitted as six PDF files due to FORCE portal file size limits, it constitutes a single attachment:

• Anderson Engineering A307 Bolt Survey Report (Contract 36C24725P0941, Project

18751, January 30, 2026), including bolt tables, life safety drawings showing location, and photographs. Due to file size limitations of the FORCE solicitation portal, the

Anderson Engineering Bolt Survey Report is transmitted as six PDF files (Parts 1 through 6). These six files together constitute the complete report and are provided as part of the solicitation package. If the awardee requests a consolidated copy of the report for field use, one may be furnished post-award via a SharePoint link provided by the awardee. (SEE SECTION D FOR ATTACHMENTS)

(END SOW)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB _________________ __________________

Replacement of identified bolts

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER QUANTITY

DELIVERY

DATE

Replacement of identified bolts

1.00 JB NTE 270 days

from Notice to Proceed (NTP) date

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal…