36C24726Q0469.docx

36C24726Q0469

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

619-26-3-5243-0409 36C24726Q0469 04-21-2026 Don Grier 404-414-6921 05-04-2026

AM

EDT

508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329 X X Y 221122 1100 Employees N/A N/A X

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Central Alabama VA Medical Center 2400 Hospital Road Tuskegee AL 36083 508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

508A Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-0071 See CONTINUATION Page Contractor shall provide labor, equipment, supplies and technician(s) to provide maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all its components for the Montgomery and Tuskegee Campuses.

Site Visit: Tuesday, April 28th at 9:00am CDT 2400 Hospital Road, Bldg 13 - Electrical Shop, Tuskegee AL 36083. POC: Timothy Melton 205-303-0180 Questions regarding this solicitation shall be submitted by email to Don.Grier@va.gvo no later than May 4, 2026, at 12:00PM EDT. All questions will be addressed in an amendment No information will be provided about estimates, bidder list past or current contracts.

See CONTINUATION Page X X X Don Grier Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Don Grier

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

STATEMENT OF WORK

Tri-Annual Maintenance, Inspection, and Testing of the Electrical Power Distribution System

1. Introduction:

This Statement of Work (SOW) outlines the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all its components for the Montgomery and Tuskegee Campuses. These work items are referred to as “Maintenance and Testing” in this document. Consequently, this SOW describes the requirements to establish maintenance and testing reports.

Maintenance and Testing Requirements:

a. Service to provide tri-annual electrical testing of medium voltage, and low voltage system panels, breakers, disconnects, and all other listed items. The electrical distribution system is located at the Central Alabama Veterans Health Center System (CAVHCS), 215 Perry Hill Road, Montgomery, AL 36109, and at the Tuskegee Campus at 2400 Hospital Road, Tuskegee, AL 36083. Work is to be performed after normal working hours. Shutdowns should be coordinated at least three weeks in advance. Upon contract award, a shutdown schedule should be provided detailing the areas to be shut down, the dates and durations of the shutdowns.

b. Supplies and services: Professional testing and maintenance of electrical systems and equipment. Provide all necessary labor, equipment, and supplies to conduct electrical analysis, including specialized testing, inspection, cleaning, adjustment, and appraisal of electrical distribution systems and apparatus to ensure their reliable operation. Testing shall adhere to manufacturer’s recommendations and applicable NEMA, NEC, ANSI, ASTM, ASA, and VA standards outlined in VA Directive 1028. All work shall comply with VHA Directive 1028, Facility Electrical Power Systems, including the requirement that planned electrical system shutdowns are the standard method for maintenance and repair; energized work is permitted only when justified under NFPA 70E and OSHA, with a documented risk assessment and energized work permit approved in accordance with VHA Directive 1028

c. Scope: Professional testing and maintenance of the following electrical systems and equipment at the Montgomery Campus:

- Switchgear equipment

- Medium voltage circuit breakers

- Infrared panels

- 13KV pad mount switches

- 13 KV pad mount transformers

- Protective relays primary disconnects

- Transformers

- Low voltage circuit breakers and generators

- transfer switches

- double-ended switchboards

- generator switchboard

- 13 KV double-ended switchboard with 1200 amp. breakers in an Automatic Transfer Scheme. The Automatic Transfer Scheme function testing shall be witnessed by an Engineer.

Infrared scanning and any other energized inspections must follow NFPA 70E safe work practices (arc‑flash assessment, PPE, approach boundaries, and energized work permitting where applicable)

d. Scope: Ground resistance testing of the entire facility’s grounding system at both campuses.

Contractors contracted by Central Alabama Veterans Affairs Medical Center to perform maintenance and testing of the Electrical Power Distribution System, along with all its components, shall adhere to all requirements outlined in Section 2 of this SOW.

Period of Performance:

• 90 days from the Notice to Proceed.

Place of Performance:

Tuskegee, AL 36083

Central Alabama VA Medical Center – Montgomery 215 Perry Hill Road Montgomery, AL 36109

2. Qualifications of Contractors:

a. NETA Certification: Contractors will have properly qualified testing personnel, either International Electrical Testing Association (NETA) certified, or a person with equal or higher certifications, such as Master Electrician license or an engineering degree, with at least five years of specialized and documented electrical testing experience on both low and medium voltage systems.

b. Technical Training and Experience: Contractors must possess technical training and a track record of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

c. Electrical Safety Training: Contractors must receive electrical safety training, either on-the-job or classroom-based, as outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to commencement of work.

d. Contractors shall have ready access to the latest versions of the following references:

i. NFPA 70, National Electrical Code.

ii. NFPA 70B, Standard for Electrical Equipment Maintenance

iii. NFPA 70E, Standard for Electrical Safety for the Workplace.

iv. NFPA 99

v. NFPA 101

vi. NFPA 110, Standard for Emergency and Standby Power System.

vii. OSHA Standard 29 CFR 1910, Subparts I & S.

viii. VHA Directive 1028, Facility Electrical Power Systems

ix. NICET MTS

x. Applicable VA/VHA electrical directives and handbooks

e. Contractors should be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

f. All required credentials and experience documents must be included with the bid/offer. Bids/offers submitted without proper qualifications will be deemed non-responsive.

· Minimum of 5 years’ experience performing power distribution maintenance and repairs.

· License/certification documentation (valid) for each employee performing electrical work

· Provide a provide a detailed schedule outlining the areas, dates, and durations of the shutdown following the contract award

· Past Performance of similar projects

a. Switchgear and Switchboard Assemblies.

b. Transformers, Liquid –Filled

c. Switches, Air, Low-Voltage

d. Switches, Air, Medium-Voltage, Metal-Enclosed

e. Switches, SF6, Medium-Voltage.

f. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

g. Circuit Breakers, Air, Low-Voltage Power.

h. Circuit Breakers, Air, Medium Voltage.

i. Circuit Breakers, Oil, Medium and High-Voltage.

j. Circuit Breakers, Vacuum, Medium-Voltage.

k. Circuit Breakers, SF6.

l. Protective Relays, Mechanical, and Solid State.

m. Protective Relays, Microprocessor Based.

n. Grounding Systems.

o. Ground-fault Protection Systems.

p. Emergency Systems, Engine Generators.

q. Emergency Systems, Automatic Transfer Switches.

r. Infra-Red Scanning.

This work must be done while the Electrical Power Distribution System is energized. Any work that must be performed energized (including IR scanning and field testing that requires energized conditions) shall comply with NFPA 70E and VHA Directive 1028, including task‑based risk assessment, arc‑flash/ shock hazard analysis, appropriate PPE, and written energized work permits when required. Documentation of the NFPA 70E risk assessment and permit in the test report package for any energized work during the contract is required. Appropriate safety precautions must be taken before, during and after scanning the system:

1) Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. The objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

4. Major and Minor Repairs The contractor shall make repairs or corrections when deficiencies are noticed while performing reliability testing procedures. Some repairs are considered to be: completely re-doing wiring terminations; re-torqueing breaker tabs on the buses; re-torqueing breaker connections to the breaker tabs and/or buses; re-phasing cables at terminations; replacing missing panel and panel cover hardware; other miscellaneous tasks. Contractor shall charge cost for materials and a specific wage rate at the schedule for these repairs. Each repair shall require a quote that breaks out the material cost and labor hours to be expended. The Repair costs for the contract year shall not exceed $15,00.00. When repairs are needed the COR shall review and approve repairs before work may commence. The contract awarded will have $15,000.00 funded at this line item by the contracting officer. The COR shall provide all quotes and invoices to the contracting officer to be placed in the contract file upon completion of repairs.

5. INSPECTION/TEST PROCEDURES

For testing purposes, equipment rated over 600 VAC is classified as medium voltage and under 600 VAC is classified as low voltage equipment. Outlined below are testing and inspection procedures to be used for each equipment item type to be tested under this project.

Medium Voltage Circuit Breakers

1) TEST EQUIPMENT

· High Potential Test Set 0-1000 VDC

· Power Factor Test Set

· Insulation Test Set 0-25KV DC

· Digital Low Resistance Ohm Meter Test Set

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

3) TEST METHODS

When authorized by VAMC personnel:

a) Open the circuit breaker by trip-close switch.

b) If circuit breakers provide normal power to an emergency power system, verify emergency power is available.

c) If circuit breaker is a main breaker with a tie breaker or alternate feeder system, observe and verify the tie or alternate system operated properly.

d) Remove the circuit breaker from the cubicle.

e) Clean, inspect, exercise and lubricate the circuit breaker in accordance with contract, manufacturer’s recommendations, and ANSI standards. Partial disassembly of the circuit breaker may be required by the manufacturer for these services. Re-assemble the circuit breaker as required for testing.

f) Perform circuit breaker tests as required by the contract, manufacturer and ANSI standards.

g) Record all test results data.

h) Compare test results with recognized standards such as ANSI or manufacturer’s guidelines.

i) Upon completion of testing, reinstall circuit breaker into cubicle up to the test position.

j) In the test position, verify electrical operations of the circuit breaker. Using protective devices (i.e., relays) verify these devices open the circuit breaker.

k) Fully install the circuit breaker into the cubicle.

l) With permission of VAMC personnel and all personnel cleared, close the circuit breaker.

m) If circuit breaker provides normal power to an emergency power system, observe and verify the operation of the emergency system.

n) If circuit breaker is a main breaker, observe and verify the tie or alternate system operates properly.

Medium Voltage Protective Relays

1) TEST EQUIPMENT

· High Potential Test Set 0-1000 VDC

· Multi-Amp Relay Test Set

· Relay Test Adapters

· Volt-Ohm Meter

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Tools

· Relay Maintenance Tool Kit

3) TEST METHODS

When authorized by VAMC personnel:

a) Disconnect the relay shorting plug and remove relay from protective case.

b) Perform visual and mechanical inspection in accordance with manufacturer’s recommendations.

c) Clean, inspect, exercise and lubricate the relay in accordance with contract, manufacturer’s recommendations, and ANSI standards.

d) Perform relay tests as required by the contract, manufacturer and ANSI standards.Test relay at three points on manufacturer’s time-current curve.

e) Record all test results data.

f) Compare test results with recognized standards such as ANSI or manufacturer’s guidelines.

g) Upon completion of testing, reinstall relay into its protective case. Reinstall relay shorting plug.

Medium Voltage Substation

1) TEST EQUIPMENT

· Digital Low Resistance Ohm Meter Test Set

· Medium Voltage Voltmeter

· High Voltage Insulation Resistance Test Set 0-25KV DC

· Clamp-on Ground Resistance Test Set

· Vacuum Cleaner

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Blankets

· Insulated Tools

· Grounding Kit

3) TEST METHODS

When authorized by VAMC personnel:

a) De-energize the switchboard. Perform lock-out/tag-out procedures.

b) Install grounding kit.

c) Clean, inspect and tighten connections.

d) Inspect, verify and test switchboard grounding.

e) After temporarily removing grounding kit, measure bus insulation resistance for both phase-to-phase and phase-to-ground.

f) Measure all joint resistance.

g) Reinstall grounding kit.

h) Inspect and test all metering and relaying circuits to include potential and current transformers.

i) Inspect the switchboard installation to include leveling, hardware and covers.

j) Record all test data.

k) Compare test results with recognized standards such as ANSI or manufacturer’s guidelines.

l) Remove grounding kit.

m) With permission of VAMC personnel, all personnel cleared, and lock-out/tag-out devices removed, re-energize the switchboard.

n) After re-energizing the switchboard, verify both phase voltages and currents.

Medium Voltage Oil-Filled Transformers

1) TEST EQUIPMENT

· High Potential Test Set

· Power Factor Test Set

· Insulation Resistance Test Set 0-25 KV DC

· Digital Low Resistance Ohm Meter

· Ground Resistance Test Set

· Oil Sample Kit

· Nitrogen Charging Equipment

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Grounding Kit

3) TEST METHODS

When authorized by VAMC personnel:

a) De-energize the transformer. Perform lock-out/tag-out procedures.

b) If transformers provide normal power to an emergency power system, verify emergency power is available.

c) If transformer is a main normal power source with a tie breaker or alternate feeder system, observe and verify the tie or alternate system operated properly.

d) Install grounding kit.

e) Clean, inspect and tighten transformer enclosure and connections (including load break elbows) per manufacturer’s recommendations.

f) Perform transformer tests as required by the contract, manufacturer and ANSI standards.

g) Winding resistance measurement should be performed in two-three tap settings.

h) Obtain oil sample from sampling valve. Oil sample is to be submitted to a certified testing laboratory for full testing to include dissolved gas analysis.

i) Restore nitrogen blanket over the oil as required using transformer-grade nitrogen.

j) Inspect neutral to ground bonding of secondary windings. Measure ground resistance.

k) Record all test data.

l) Compare test results with recognized standards such as ANSI or manufacturer’s guidelines.

m) With permission of VAMC personnel, personnel cleared, and lock-out/tag-out devices removed, re-energize the transformer.

n) If transformer provides normal power to an emergency power system, observe and verify emergency power is available.

o) If transformer is a main normal power source with a tie breaker or alternate system, observe and verify the tie or alternate system operates properly.

Low Voltage Circuit Breakers

1) TEST EQUIPMENT

· High Current Test Set

· 20 Amp to 225 Amp Breakers, Primary Injection Test Set

· 225 Amp to 600 Amp Breakers, Primary Injection Test Set

· 600 Amp to 2000 Amp Breakers, Primary Injection Test Set

· 2000 Amp to 6000 Amp Breakers, Primary Injection Test Set

· Secondary Injection Test Set

· General Electric (MicroVersaTrip) TVMRS Test Set

· Westinghouse Amptector Test Set

· Cutler Hammer Digitrip Test Set

· Square D MicroLogic Test Set

· Siemens Static Trip Test Set

· Digital Low Resistance Ohm Meter Test Set

· Insulation Resistance Test Set – 0-1000 VDC

· Hydraulic Lift Cart (Breaker Removal and Installation)

· Genie Lift (Breaker Removal and Installation)

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Blanket

· Grounding Kit

3) TEST METHODS

When authorized by VAMC personnel:

a) Open the circuit breaker.

b) If circuit breaker provides normal power to an emergency power system, verify emergency power is available.

c) If circuit breaker is a main breaker with a tie breaker or alternate feeder system, observe and verify the tie or alternate system operated properly.

d) Remove the circuit breaker from the cubicle (draw out breakers only).

e) Clean, inspect, exercise and lubricate the circuit breaker in accordance with contract, manufacturer’s recommendations, and ANSI standards. Partial disassembly of the circuit breaker may be required by the manufacturer for these services. Re-assemble the circuit breaker as required for testing.

f) Perform circuit breaker tests as required by the contract, manufacturer and ANSI standards.

g) Record all test results data.

h) Compare test results with recognized standards such as ANSI or manufacturer’s guidelines.

i) Upon completion of testing, reinstall circuit breaker (draw out breakers only).

Observe breaker and cubicle alignment.

j) With permission of VAMC personnel and all personnel cleared, close the circuit breaker.

k) If circuit breaker provides normal power to an emergency power system, observe and verify the operation of the emergency system.

l) If circuit breaker is a main breaker, observe and verify the tie or alternate system operates properly.

Low Voltage Molded Case Circuit Breakers

1) TEST EQUIPMENT

· High Current Test Set

· 20 Amp to 225 Amp Breakers, Primary Injection Test Set

· 225 Amp to 600 Amp Breakers, Primary Injection Test Set

· 600 Amp to 2000 Amp Breakers, Primary Injection Test Set

· 2000 Amp to 6000 Amp Breakers, Primary Injection Test Set

· Digital Low Resistance Ohm Meter Test Set

· Insulation Resistance Test Set – 0-1000 VDC

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Blanket

· Grounding Kit

3) TEST METHODS

When authorized by VAMC personnel:

a) De-energize the panel/circuit breakers. Perform lock-out/tag-out procedures.

b) If circuit breaker provides normal power to an emergency power system, verify emergency power is available.

c) Clean, inspect, exercise and lubricate the circuit breaker in accordance with contract, manufacturer’s recommendations, and ANSI standards. Partial disassembly of the circuit breaker may be required by the manufacturer for these services. Re-assemble the circuit breaker as required for testing.

d) Perform circuit breaker tests as required by the contract, manufacturer and ANSI standards.

e) Record all test results data.

f) Compare test results with recognized standards such as ANSI or manufacturer’s guidelines.

g) Upon completion of testing, inspect and tighten all connections.

h) With permission of VAMC personnel and all personnel cleared, close the circuit breaker. If circuit breaker provides normal power to an emergency power system, observe and verify the operation of the emergency system.

Low Voltage Switchboards

1) TEST EQUIPMENT

· Digital Low Resistance Ohm Meter Test Set

· Volt-Ohm Meter

· Insulation Resistance Test Set 0-1000 VDC

· Clamp-on Ground Resistance Test Set

· Vacuum Cleaner

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Blankets

· Insulated Tools

· Grounding Kit

3) TEST METHODS

When authorized by VAMC personnel:

a) De-energize the switchboard. Perform lock-out/tag-out procedures.

b) Install grounding kit.

c) Clean, inspect and tighten connections.

d) Inspect, verify and test switchboard grounding.

e) After temporarily removing grounding kit, measure bus insulation resistance for both phase-to-phase and phase-to-ground.

f) Measure all joint resistance.

g) Reinstall grounding kit.

h) Inspect and test all metering and relaying circuits to include potential and current transformers.

i) Inspect the switchboard installation to include leveling, hardware and covers.

j) Record all test data.

k) Compare test results with recognized standards such as ANSI or manufacturer’s guidelines.

l) Remove grounding kit.

m) With permission of VAMC personnel, all personnel cleared, and lock-out/tag-out devices removed, re-energize the switchboard.

n) After re-energizing the switchboard, verify both phase voltages and currents.

Low Voltage Bolted Pressure Switch

1) TEST EQUIPMENT

· Digital Low Resistance Ohm Meter Test Set

· Volt-Ohm Meter

· Insulation Resistance Test Set 0-1000 VDC

· Clamp-on Ground Resistance Test Set

· Vacuum Cleaner

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Blankets

· Insulated Tools

· Grounding Kit

3) TEST METHODS

When authorized by VAMC personnel:

a) De-energize the switch. Perform lock-out/tag-out procedures.

b) Clean, inspect, exercise and lubricate the switch in accordance with contract, manufacturer’s recommendations, and ANSI standards. Partial disassembly of the switch may be required by the manufacturer for these services.

c) Tighten all switch connections to include contacts.

d) Re-assemble the switch as required for testing.

e) Measure insulation resistance for both phase-to-phase and phase-to-ground.

f) Measure all joint resistance.

g) Inspect all fuses and verify proper size, type and manufacturer.

h) Inspect the switch installation to include leveling, hardware and covers.

i) Record all test data.

j) With permission of VAMC personnel, all personnel cleared, and lock-out/tag-out devices removed, re-energize the switchboard.

Low Voltage Fused Disconnect Switch

1) TEST EQUIPMENT

· Digital Low Resistance Ohm Meter Test Set

· Volt-Ohm Meter

· Insulation Resistance Test Set 0-1000 VDC

· Clamp-on Ground Resistance Test Set

· Vacuum Cleaner

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Blankets

· Insulated Tools

· Grounding Kit

3) TEST METHODS

When authorized by VAMC personnel:

a) De-energize the switch. Perform lock-out/tag-out procedures.

b) Clean, inspect and tighten connections.

c) Inspect, verify and test switch grounding.

d) Measure insulation resistance for both phase-to-phase and phase-to-ground.

e) Measure all joint resistance.

f) Inspect all fuses and verify proper size, type and manufacturer.

g) Inspect the switch installation to include leveling, hardware and covers.

h) Record all test data.

i) With permission of VAMC personnel, all personnel cleared, and lock-out/tag-out devices removed, re-energize the switchboard.

Low Voltage Automatic Transfer Switches

1) TEST EQUIPMENT

· Volt-Ohm Meter

· Variable AC Voltage Source

· Digital Low Resistance Test Set

· Insulation Test Set - 0-1000 VDC

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Blankets

· Insulated Tools

3) TEST METHODS

When authorized by VAMC personnel:

a) De-energize each transfer switch from both normal and emergency power sources. If the transfer switch is a bypass-type, place the transfer switch to the power source designated by VAMC personnel. Perform lock-out/tag-out procedures.

b) Verify power sources are off.

c) Inspect all connections, contacts, wiring, and relaying.

d) Perform contract, manufacturers, and ANSI tests on the transfer switch.

e) With permission of VAMC personnel, remove lock-out/tag-out devices and reenergize the normal power source. If a bypass-type transfer switch, place transfer switch back to the normal power source.

f) After completion of testing, perform an operational test of each transfer switch by deenergizing the normal power source, allowing transfer switch to start the generator and transfer to generator power. After short operating time on generator, re-energize the normal power source, allow the transfer to begin its timing cycle for retransfer to normal power and the generator cool-down period. This operational test must be coordinated with VAMC personnel to prevent disruption of critical systems.

g) Record all test results and operational data.

Low Voltage Motor Control Centers (MCC)

1) TEST EQUIPMENT

· High Current Test Set 0-225 Amps

· Volt-Ohm Meter

· Insulation Test Set 0-1000 VDC

· Digital Low Resistance Test Set

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Blankets

· Insulated Tools

3) TEST METHODS

When authorized by VAMC personnel:

a) De-energize each motor starter and main power source for the motor control center. Verify that all voltages, including control voltages are turned off. Perform lockout/tag-out procedures.

b) Remove each starter from its cell.

c) Inspect all connections, contactors including contacts, control wiring, and overload devices.

d) Inspect starter to cell connectors.

e) Test motor overload devices. Compare to motor load amperes.

f) Perform all tests and services required by contract, manufacturer’s recommendations, and ANSI standards.

g) Record all test results data.

h) With permission of VAMC personnel, all personnel cleared, and lock-out/tag-out devices removed, re-energize each motor starter and motor control center.

Low Voltage Electrical Panels

1) TEST EQUIPMENT

· Volt-Ohm Meter

· Thermal Imager with Digital Image Capability

2) SAFETY EQUIPMENT

· Arc Flash Suit

· Flame Resistant Clothing

· Gloves Insulated

· Insulated Tools

3) TEST METHODS

When authorized by VAMC personnel:

a) Verify panel is properly identified (life safety, critical branch, etc.) with a red label for emergency panels.

b) Verify branch circuit directory is present and legible.

c) Verify all panel hardware is present and in good operating condition.

d) Verify blank circuit spaces are covered with a manufacturer-approved cover.

e) Remove panel cover.

f) Exercise circuit breaker to “wipe” the contacts.

g) Visually inspect all connections and wiring.

h) Visually inspect neutral and ground wires.

i) Perform infrared scan.

j) Perform contract, manufacturers, and ANSI tests on each panel.

k) Record all test results and operational data.

6. Reporting:

a. Provide complete written reports of the work. The information shown in the report should be as follows:

i. Company name, address, telephone and fax numbers.

ii. Name and signature of contractors who perform the maintenance and testing.

iii. VA Contract Number, name and number of VA Contracting Officer Representative (COR).

iv. Date and time of work.

v. Copies of contractors’ valid licenses, professional and training certificates.

vi. Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

vii. Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

viii. Descriptions of work items.

ix. Test data.

x. Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

xi. Remarks on the conditions of electrical equipment. List all deficiencies, if any.

xii. Recommended corrective actions, if any.

b. Submit four (4) hard copies of the complete written report, and a copy of the electronic version of the report in Microsoft Word format to the Chief, Facilities Management Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

c. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer Representative (COT), and Chief, Facilities Management Service for immediate actions.

d. Contractors should identify deficiencies and categorize them against these standards (e.g., NEC violation, NFPA 70B maintenance deficiency, NFPA 70E safety concern) to support VHA 1028 compliance tracking.

Records Management and Contract Security:

Procedures and VA Handbook 6500.6 Contract Security. Both can be found at: https://www.va.gov/vapubs/search_action.cfm?dType=2 **Note: This link is the complete list of VA Handbooks and are in sequential order.

**Instructions for accessing VA Handbooks at link listed above: - Click on link above and once it is opened, please scroll down on the left side until you get to VA Handbook 6300.1. Once there, go to the PDF Format Column and click on PDF. VA Handbook 6300.1 will then ask you to open or save the document.

Please follow the same instructions listed above for accessing VA Handbook 6500.6. All contractor employees working on this requirement are required to complete mandatory annual training entitled, “VA Privacy and Information Security Awareness” and “HIPPA Training” prior to providing service for each year of the contract with copies sent to the COR for each and available for audit as requested. The course numbers are VA10203 and VA 10176. You must select that you are a contractor. Contractor employees are to self-enroll into TMS via the link: https://www.tms.va.gov/learning/user/SelfRegistrationUserSelection.do A VA employee will escort the contractor when contractor is required to enter/work in sensitive areas.

Identifications, smoking and VA Regulations:

The Contractor's FSE shall wear visible identification always while on the premises of the Atlanta VA Medical Center. Contractor shall contact the Contracting Officer’s Representative (COR) upon contract award, to receive instructions on how to obtain a VA Identification Badge during the performance of this contract. Atlanta VA Medical Center is a smoke-free campus which includes both tobacco and e-cigarettes; tickets can be issued by Police Services. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.

VA Notice of Limitations on Subcontracting - Certificate of Compliance: To be eligible for evaluation and consideration for award, offerors must return the entire Limitations on Subcontracting Certificate of Compliance clause containing a fully completed certification at the time offers are due or the offer will be rejected and not forwarded for evaluation. In addition to completing the offeror ‘fill-in’ requirements for this clause, offerors must insert the offeror’s name in the brackets

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide electrical testing services for high voltage, medium voltage, and low voltage system panels, breakers, disconnects, and all items specified in the Statement of Work (SOW). These services will be performed at both the Tuskegee and Montgomery campuses. For further details, please refer to the SOW.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive…