36C24726Q0144_1.docx
DOCX document 20 KB Posted
- Attached to
- J046--GREASE TRAP SERVICE - NEW BASE plus FOUR Federal contract opportunity
- Solicitation number
- 36C24726Q0144
About this file
This document is a Pre-Solicitation Notice for a Grease Trap Service contract issued by the Department of Veterans Affairs Ralph H. Johnson VA Medical Center in Charleston, South Carolina. The solicitation (36C24726Q0144) is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and seeks a base contract with four option years for facilities support services under NAICS code 561210. The government will award to a single vendor offering the lowest price technically acceptable proposal, with all quotes due by December 12, 2025, at 1:00 PM Central Time.
Key submission requirements include completing the Request for Quote (RFQ) document, providing an itemized quote with all associated fees, and submitting supporting documentation demonstrating capability. Vendors must be listed on the VetBiz.va.gov website and email their responses to Contracting Officer Terri Hudson at terri.hudson@va.gov. All questions must be submitted by December 10, 2025, at 10:00 AM CST, and vendors must complete specific documents including SF 1449, provide OEM authorization, and include comprehensive pricing that covers shipping, delivery, and administrative costs.
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Text version
SUBJECT*
GREASE TRAP SERVICE - NEW BASE plus FOUR
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 35404-5088 |
| SOLICITATION NUMBER* |
| 36C24726Q0144 |
| RESPONSE DATE/TIME/ZONE |
| 12-12-2025 1:00PM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 4 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J046 |
| NAICS CODE* |
| 561210 |
| PLACE OF PERFORMANCE |
| Department of Veterans Affairs |
Ralph H. Johnson VA Medical Center
Engineering Services
109 Bee Street
Charleson South Carolina
| POSTAL CODE |
| 29401-5799 |
| COUNTRY |
| USA |
CONTACT INFORMATION
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa AL 35404-5088
POINT OF CONTACT*
Contracting Officer Terri Hudson terri.hudson@va.gov
***EMAIL ONLY***
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/charleston-health-care/ |
| URL DESCRIPTION |
| Ralph H. Johnson VA Medical Center |
| AGENCY CONTACT’S EMAIL ADDRESS |
| https://www.va.gov/contact-us/ask-va/introduction |
| EMAIL DESCRIPTION |
| Ask VA |
Presolicitation Notice Presolicitation Notice
DESCRIPTION
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
Grease Traps Base plus 4 Year If not included with this pre-solicitation, the solicitation should be posted within 24 hours of this notice. Per FAR 5.203(1) a shorter period for issuance of the solicitation will apply for this acquisition of commercial items.
The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. All quotes must be received by December 12, 2025, 1:00 PM, CST. NAICS code is: 561210 - Facilities Support Services.
Potential vendors are to complete the attached RFQ document and submit an itemized quote as well as submit sufficient supporting documentation as required. This supporting documentation will be used to determine if the quoted items meet the requirements of the solicitation.
Information about current or previous vendors providing these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidders.
RFQ Response Requirements and Information
1) Only one award will be made to one vendor that can provide all items/services at the LOWEST PRICE TECHNICALLY ACCEPTABLE.
2) All RFQ responses must include all associated fees such as; Shipping, Delivery, Administration and delivery if required. See the Statement of Work and other attachments for more detail if included.
3) All questions must be addressed by email no later than December 10, 2025, 10:00 AM, CST.
4) RFQ Response are due no later than date and time indicated in the synopsis and the solicitation. Telephone calls will not be accepted. All RFQ Responses are to be sent electronically to terri.hudson@va.gov.
INSTRUCTIONS FOR COMPLETING RFQ / SF 1449
a. Please acknowledge whether your firm listed on vendor information as A SERVICE- DISABLED, VETERAN-OWNED SMALL BUSINESS/VETERAN-OWNED SMALL BUSINESS (SDVOSB/VOSB) in block 17a on the first page of the SF1449/Solicitation.
b. Please confirm that you are offering the SERVICE being requested by the government, please verify and/or state that fact in the on page one (1), block 19 of the SF1449/Solicitation.
c. Information about current or previous vendors providing these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidding vendors
d. Review Statement of Work and Other Attachments, (if applicable), for DETAILED INFORMATION.
e. Per the solicitation, your firm should complete the solicitation documents or comply with (FAR 52.212-1 Instructions to Offerors- Commercial Items, paragraph (b) and email completed document back to this office to terri.hudson@va.gov by the due date indicated to be considered for award.
f. The vendor needs to complete and return the following documents:
(1) SF 1449
· Block 12 Discount terms (if applicable)
· Section 17a – Vendor Information to include phone and DUNS numbers. (Disregard code or facility code blocks)
· Section 26 - Total Amount of Bid/Offer
· Section 30a-c – Vendor name, signature and date
(2) Acknowledge any amendments issued: Complete each amendment, SF 30, or complete the acknowledgement of amendments block in the solicitation.
(3) OEM Authorization: Provide documentation showing Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or reseller for the proposed equipment.
(4) Complete and return Section B. (Cost/Price Schedule). Prices must include all associated fees such as; Shipping, Delivery, Administration and delivery if required. See the Statement of Work and other attachments for more detail if included.
Lowest offer to a SERVICE DISABLE VETERANS OWNED SMALL BUSINESS SET ASIDE.
ALL SDVOSB/VOSB’s must be listed on https://www.vip.vetbiz.va.gov/ website.
File details come from the government source that posted it. Updated .