S06 Amendment 36C24726Q0118 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

11-26-2025

509-26-1-5102-0098 None 508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329 To all Offerors/Bidders

36C24726Q0118

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 12-10-2025 12PM EST See CONTINUATION Page 509-3660162-5102-854000-2543 010050192

The purpose of this amendment is to:

1. One additional Site Visitation for all interested vendors. (Attached)

2. Revise SOW (Attached)

3. Extended the solicitation closing date (Block 11)

4. Provide answers to vendor questions received to by due date. (Attached)

All other terms and conditions remain unchanged.

Jessica Cummings Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all material and labor to remove and replace existing fence. Contractor shall take down and haul off approximately 1,097’ by 6’ old fence material and install new perimeter fence approximately 1,097’ of 6’. Aluminum Fence- take down and haul off 40’ by 6’ of damaged aluminum ornamental fence and replace with new 40’ by 6’ of new aluminum ornamental fence. Bi-parting cantilever pipe gates- take down two cantilever pipe gates, replace the leaning 4” posts, replace 20’ of chain link fence, install new rollers and install two new cantilever pipe gates. Wrought Iron Fence- fabricate and install 170’ by 6’ new wrought iron fence to replace damaged fence on Maryland Ave. Fence will match existing wrought iron fence. Remove and dispose of damaged fence.

Labor Costs

1. Additional Site Visit Information A second site visit has been scheduled as follows:

Date: 12/3/2025 Time: 9:00 AM EST Location: Charlie Norwood VAMC-1 Freedom Way Meeting Point: East Entrance POC: Jessie Hutton Phone: 706-993-5174 Offers are strongly encouraged to attend to verify measurements and site conditions.

Reminder: Vendors are required to park in a parking space at the Hospital facility. If fail to do so you will receive a ticket.

2. Revised Statement of Work (See attached)

3. Answers to Vendor Questions (See attached)

4. Solicitation Closing Date Extension:

The solicitation closing date is hereby extended to: 12/3/2025 12PM EST.

5. Instructions to Vendors

a. Vendors who attended the original site visit may attend the second visit but are not required.

b. Vendors who did not attend the original site visit are encouraged to attached this newly add site visit.

c. All questions arising from the new site visit and revise SOW must be submitted to the Contacting Officer no later than 12/5/2025 12PM EST.

Statement of Work (SOW) Fence Replacement

A. GENERAL INFORMATION

1. Purpose: Remove old fence and install new fence.

2. Scope of Work: Fence will provide security to prevent access to unauthorize people, property boundaries, safety for visitor and employees. Contractor shall provide materials, labor, and equipment. Ensure work meets safety and local code requirements. Contractor shall remove and dispose of the existing fence. Contractor shall install new 1097’ of 6’ chain link fence, 40’ of aluminum ornamental fence, replace the leaning 4” posts attached to rolling gates, replace 20’ of chain link fence at rolling gate, install new rollers and install two new gates, and install approximately 170’ by 6’ new wrought iron fence, replace locate at 1 Freedom Way, Augusta, GA. 30904.

3. Background: A chain link fence is type of chain fence made from galvanized or coated steel wire, forming a diamond-shaped mesh pattern. It is widely used for security/safety, containment, and property delineation due to its durability.

4. Performance Period: This is a onetime contract; installation shall be completed within ninety (90) days from date of award.

5. Type of Contract: Firm-Fixed-Price.

6. Place of Performance: Augusta VA Healthcare Medical Center, 1 Freedom Way, Augusta GA 30904.

7. Hours of Operation: Acceptable working hours between 8am and 4:00pm, Monday through Friday, excluding holidays.

Hospital normal hours of operation are between 8am and 4:30pm, Monday through Friday, excluding holidays. Holidays falling on a Sunday will be observed the following Monday.

Juneteenth June 19th

B. GENERAL REQUIREMENTS

1. Contractor shall provide all material and labor to remove and replace existing fence. Contractor shall take down and haul off approximately 1,097’ by 6’ old fence material and install new perimeter fence approximately 1,097’ of 6’.

2. Aluminum Fence- take down and haul off 40’ by 6’ of damaged aluminum ornamental fence and replace with new 40’ by 6’ of new aluminum ornamental fence.

3. Bi-parting cantilever pipe gates- take down two cantilever pipe gates, replace the leaning 4” posts, replace 20’ of chain link fence, install new rollers and install two new cantilever pipe gates.

4. Wrought Iron Fence- fabricate and install 170’ by 6’ new wrought iron fence to replace damaged fence on Maryland Ave. Fence will match existing wrought iron fence. Remove and dispose of damaged fence.

C. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

D. INVOICES

1. Payment will be made once workmanship has been inspected by qualified VA personnel and upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR), and submitted electronically through OB-10 (https://portal.tungsten-network.com/).

2. A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

E. SECURITY

PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST:

1. “The C&A requirements do not apply, and a Security Accreditation Package is not required.”

2. Acquisition of this service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information to the vendor.

3. There may exist exposure to VA sensitive information, in particular to sensitive personal information (SPI) while implementing contractual services.

GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

Minimum Statutory Requirements Prohibition on unauthorized disclosure: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). See VA Handbook 6500.6, Appendix C, paragraph 3.a.

Requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term ‘security incident’ means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a Requirement to pay liquidated damages in the event of a data breach: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access);

(2) Description of the event, including:

(a) date of occurrence;

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

(3) Number of individuals affected or potentially affected;

(4) Names of individuals or groups affected or potentially affected;

(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text.

(6) Amount of time the data has been out of VA control;

(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);

(8) Known misuses of data containing sensitive personal information, if any;

(9) Assessment of the potential harm to the affected individuals;

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification;

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs (see VA handbook 6500.6, appendix c, paragraph 7.a, 7.d).

Questions Fence Repair, Solicitation 36C24726Q0118

1. I understand we are bidding all five items under the General Requirements listed on page 11 of 121. I do not see requirement number 4 in the Price/Cost Schedule description of Line Item 0001 where we need to put our number? Could you please address this? Revise CLIN 0001 (Attached Price/Cost Schedule)

2. Additionally, the scope references replacement of aluminum fencing; however, the solicitation documents do not appear to include specifications or details for this item. Could you please provide the specifications or any related information for the aluminum fencing to be replaced? The answer below.

3. The RFP it says that the work must be completed in 45 days from the award. The aluminum fence has a 5–6-week lead time and the aluminum slide gate has a 4–5-week lead time not counting the installation time. Would it be possible to have at least 90 days as we can’t control delivery lead times. The completion date will be extended to 90 days.

4. I am writing to kindly request clarification regarding Solicitation 36C24726Q0118. We would like to confirm the following details:

a. Exact height and style the 40’ ornamental fence. 6’ fence and post are 8’ tall.

b. How big are the cantilever gates we need to take down. 22’ length and 68” tall

c. How many 4 inch posts are we replacing on what fence. 4- 4” post for the two rolling gates that will be replace.

d. Exact details on the wrought iron fence. Footage and height 153.81’ length and 6’ tall.

5. Can it be verified by the VA COR that the Bi-parting cantilever pipe gates can be reinstalled or do they need to be replaced entirely. We have received concerns from some fencing suppliers that are familiar with the project that have indicated that these gates should be replaced. Replace gates

6. Can the purchaser furnish any site photos of the existing damage to the wrought iron fence? No, please attend the site walk through.

7. Can the purchaser furnish any site photos of the aluminum sliding gate to be replaced per the SOW? No, please attend the site walk through.

8. Please submit pictures of each different area to be repaired along with corresponding scope for each picture No, please attend the site walk through.

9. Please provide specs and details for the ornamental fence. 6’ tall black ornamental aluminum fence

10. Please confirm no electrical work is required. No electrical work is required.

11. Please provide qty for wrought iron fence that is to be replaced along with pics/specs as needed. Approximately 176’ length and 69” tall

12. I have found the ornamental fence areas with the damage but trying to find the locations of the 6' and 8' and cantilever gate areas. Please attend the site visit.

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