Amendment 36C24726Q0096 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 14

0001 11-04-2025

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

To all Offerors/Bidders

36C24726Q0096

X

X X

The purpose of this Amendment is to:

1. Publish Questions and Answers

2. Publish updated Statement of Work

3. All other terms and conditions shall remain unchanged.

Jacob A. Tackett Contracting Officer

CONTINUATION PAGE

Questions and Answers – 36C24726Q0096

1. Please verify that the trips for both locations will start in the afternoon each day.

a. Pickup will start in the Selma location at approximately 1430 Monday – Thursday and at 1230 on Friday and end at the Tuscaloosa VA Medical Center.

2. What type of background check or credentialing process will the VA require for contractor drivers under this requirement?

a. J Contractor Drivers/Personnel number 19 removed. Background check not required.

3. Will this requirement be a round-trip charge?

a. Yes

4. Can you please clarify this statement: “The Contractor shall deliver/pick up empty containers for each location and deliver/pick up a fully packed container for the return trip.”

a. Just swapping out transport containers on each turn. For example, a container is picked up at Selma with specimens inside and they would get an empty container from Tuscaloosa when they drop off specimens. It may contain a freezer pack that would need to be put into the freezer at Selma and would be replaced by a frozen one from the freezer in Selma. The container will be packed by VA personnel and secured zipper with a zip tie.

5. Who is the current vendor and how much is the current award?

a. There is no current contractor for this requirement.

6. What is the expected daily load of specimens, medical supplies, and materials the contractor will transport?

a. Maximum daily load is anticipated to be no more than 20 patient’s samples numbering approximately 6 tubes of blood and/or urine each patient. A total of 120 vials of urine or blood. This would be on the outside upper limit of what is typically seen.

7. What is the necessary vehicle type requirement for performance?

a. One that is in good working order, well maintained, and with a working air conditioner to help maintain specimen viability. No specific make/model or type required. If a pickup is used then the specimens should not be transported in the bed of the vehicle, they should be in the cab.

8. Will courier logs be provided by the VA or will the contractor be responsible for printing logs?

a. A log has been developed for the process.

9. If subcontracting, are drivers required to wear the prime contractor’s company shirts or the subcontractor’s company shirts?

a. May wear the subcontractor shirts unless there will be multiple subcontractors used interchangeably. Consistency is necessary for identification purposes when the Contractor or Contractor’s personnel are on site at any VA Health Care System or CBOC facilities. If on each day of service there is a different person from a different subcontractor it may prove difficult to easily identify the personnel if they are all wearing different shirts/logos.

10. Please confirm whether subcontractor vehicles are required to display the prime contractor’s company name/logo, or if it is acceptable for the subcontractor’s own company branding to be displayed.

a. No requirement to have contractor’s logo.

11. Would magnetic or removable signage meet this requirement if permanent branding is not feasible?

a. Yes

STATEMENT OF WORK (Revision 1)

A. GENERAL INFORMATION

1. Title of Project: Tuscaloosa VA Medical Center Lab Courier Services (TVAMC)

2. Scope of Work: Contractor shall provide courier services for specimens/ pick-up and delivery for Pathology and Laboratory Medicine Service (P&LMS) at TVAMC. Vendor will provide transportation of laboratory specimens and other medical supplies and materials to and from designated locations below:

FROM:

Selma VA Clinic 206 Vaughan Memorial Drive Selma, AL 36701

TO:

Tuscaloosa VA Medical Center

3701 Loop Road E Tuscaloosa, AL 35404

3. Background: Pathology and Laboratory Medicine Service is a full-service laboratory performing testing at the Tuscaloosa VA Medical Center. sites. P&LMS also performs testing for Selma VA Clinic

4. Performance Period: Will begin on the date of Award

B. DEFINITIONS AND ACRONYMS

1. BPA: Blanket Purchase Agreement

2. CBOC: Community Based Outpatient Clinic

3. CDC: Centers for Disease Control and Prevention CDR:

Contract Discrepancy Report.

4. Contracting Officer (CO) – The person executing this contract on behalf of the Government with the authority to enter and administer contracts and make related determinations and findings.

5. Contracting Officer’s Representative (COR) – A person appointed by the CO to take necessary action to ensure the Vendor performs in accordance with and adheres to the specifications contained in the contract and to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken. 6.

Base Year: November 15, 2025 - November 14, 2026 1st Option Period November 15, 2026 - November 14, 2027 2nd Option Period November 15, 2027 - November 14, 2028 3rd Option Period November 15, 2028 - November 14, 2029 4th Option Period November 15, 2029 - November 14, 2030

6. CPARS: Contractor Performance Assessment Reporting System, which is the official Government reporting system for Vendor past performance on awards.

7. DOT: U.S. Department of Transportation

8. HIPAA: Health Insurance Portability and Accountability Act

9. OSHA: U.S. Occupational Health and Safety Administration

10. POP: Period of Performance

11. QASP: Quality Assurance Surveillance Plan

12. VA: VA Health

Care System

13. SOW: Statement of Work

14. PLMS: Pathology and Laboratory Medicine Service

15. RME: Reusable Medical Equipment

16. PRN: PRN (Pro re nata) means “in the circumstances” in Latin. When used in the medical field, PRN means “as the situation arises” or “as needed.”

17. CST: Central Standard Time

C. GENERAL REQUIREMENTS/Description of Services

1. The contractor shall provide all supervision, labor, parts, materials, tools, supplies, vehicle, maintenance, and equipment necessary to provide Courier Services as defined in this SOW and supporting documents at geographic locations as detailed Section 1- 3. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances, including any specified regulations for oxygen cylinders, information security (HIPAA), dangerous goods, diagnostic specimens or bio-hazardous materials. Performance shall be according to the SOW and supporting documents and shall also conform with:

a. Protected Health Information (PHI)

b. Health Insurance Portability and Accountability Act (HIPPA)

Daily Courier services include but are not limited to: the transportation of pharmaceuticals, medical supplies, diagnostic specimens, patient charts, office supplies, mail, all laboratory specimens (blood/body fluids), medical records, x-rays, other hand carried materials, and other items as required.

Items will be secured (locked) at-all-times while in the possession of the Vendor. Contractor shall be responsible for the timely pick-up/delivery (also referred to as a “stop”) of these said items.

The quantities referenced in Price Schedule tables are estimated quantities based on VA historical needs. The estimated quantities are not a guarantee to the vendor.

2. OUTLYING CBOCS: Contractor agrees to provide specimen pick-up and delivery (courier) services as follows:

a. Selma VA Clinic

The Contractor shall provide pick-up and delivery services 1 trip per day.

Afternoon: Trip shall consist of two (2) stops.

The First stop shall be at Selma VA Clinic 206 Vaughan Memorial Drive, Selma, AL 36701 at 1400 Monday through Thursday and 1230 on Friday .

The Second stop will be at Tuscaloosa VA Medical Center 3701 Loop Road E, Tuscaloosa, AL 35404 around 1530 Monday through Thursday and 1400 on Friday. Specimens shall be picked up each day, Monday through Friday except for Federal Holidays and delivered to TVAMC, Pathology and Laboratory Medicine Service.

LABORATORY ESTIMATES ONLY

(1st Stop)

Selma VA

Clinic

(2nd Stop)

TVAMC

Trips Cost

Vendor input

Central

Standard Time

Daily (Mon-Thur) 1400 1530 =1 trip

Friday 1230 1400 =1 trip trips weekly

TVAMC reserves the right to coordinate with the Contracting Officer and Contractor with the adjustment of the pickup locations, hours and/or change the frequency of pickups (to add, delete, or change facilities and routine routes to meet patient or departmental needs.

D. Additional Courier Requirements

1. Laboratory specimen containers for delivery and pickup are approximately 14”W X 8.5’’D X 7”H or 18”W X 9”D X 13”H;

however, they may vary in size. Routine delivery totes/coolers shall not exceed forty-nine pounds. Some of the packages/boxes may be of odd dimensions. Totes may contain office and medical supplies, interoffice mail, medical records, medications/prescriptions, etc. Some containers/packages may require special handling and will be marked “Fragile” or “This Side Up.” The Vendor shall comply with all special handling instructions marked on containers/packages.

2. The Contractor shall deliver/pick-up empty containers for each location and deliver/pick-up a fully packed container for the return trip. Laboratory specimens, i.e. body fluids, will be properly packaged by the VA personnel for transportation. All specimens must be transported in accordance with all Department of Transportation (DOT) and OSHA Codes of Federal Regulations (CFR) 49 and 29.

3. Contractor shall transport samples in such a manner as to ensure the integrity of the specimens. OSHA approved laboratory containers/coolers with refrigerant packs will be provided by TVAMC. All containers/coolers will be labeled with a biohazard label.

Contractor shall be responsible for complying with all regulations that define appropriate transportation of specimens and shall supply, in writing, proof that all drivers have been adequately trained on an annual basis. The contractor's employees/couriers transporting test specimen must be trained in "Universal Precautions" in the handling of biohazard materials (specimens). Training must include utilizing clinical procedures in case of biohazard spills and accidents. The contractor must furnish a record of all required training.

E. Environmental Controls

1. The Contractor shall maintain a temperature-controlled environment between 68 to 75 degrees Fahrenheit and a relative humidity level between 65 to 72 percent in vehicle. Lab specimens shall be maintained at 2 to 8 degrees Celsius with the use of adequate refrigerant packs (to be supplied by VA) for all deliveries of laboratory specimens or supplies. Items must be kept out of contact with environmental hazards such as dust, snow, and rain.

2. The Contractor personnel drivers shall not leave vehicles in extreme heat or cold while specimens, sterile supplies, and pharmaceuticals are being transported. The Contractor shall be responsible for failures by the Contractor to ensure established environmental controls are maintained, of which results in damage or deterioration of laboratory specimens, supplies, or pharmaceuticals.

3. Should specimens and/or transported items be lost, broken, or otherwise damaged, the Contractor shall be required to submit a preliminary summary incident report to the COR within 24 hours of the incident. The Contractor shall provide a written incident report explaining the details of the incident;

specifically, what caused the incident (who, what, where, when, and how) within seventy-two hours of the incident.

F. Bloodborne Pathogens

1. The Contractor and the Contractor personnel shall comply with the effective

VA Medical Center Policy and Occupational Health requirements in accordance with OSHA Blood Borne Pathogens (BBP) Law and the OSHA Tuberculosis Compliance Directive, enforceable under OSHA’s General Duty Clause governing healthcare workers infected with a blood borne pathogen. If the Contractor obtains information that a person providing services under this contract may be infected with a blood borne pathogen, the Contractor shall immediately advise the COR.

G. HIPAA Compliance

1. The Contractor must adhere to the provisions of Public Law 104-191, Health

Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). In addition, all VA security policies and applicable confidentiality statues such as 38 U.S.C. §5701 (VA Claims Confidentiality), 38 U.S.C.

§5705 (Confidentiality of Healthcare Quality Assurance Review Records), 38

U.S.C. §7332 (Confidentiality of certain medical records), as well as 45 C.F.R. Parts 160, 162, and 164 (Health Insurance Portability and Accountability Act) should be followed.

H. Contingency Plan

1. Inclement weather. The Contractor shall submit a contingency plan to address possible inclement weather conditions with bid submission. The plan shall provide all Community Based Outpatient Clinics, VA laboratory staff, and the COR with notifications early enough to provide the appropriate staff time to notify veteran patients that laboratory services need to be rescheduled. The Contractor shall immediately notify the COR or VA lab personnel via phone and email communications of emergent road closures authorized by the State of Alabama DOT.

2. The Contractor shall develop a contingency plan to ensure uninterrupted daily scheduled courier services for VA with bid submission. This plan shall be reviewed annually by the Contractor, the COR, and other designated VA lab personnel.

I. VA Contingency Plan

1. The COR or designee will notify vendor ASAP or within 4 hours of CBOC closing or cancellation for whatever reason and no fee should be charged.

2. If a call is not made within 3 hours and 55 minutes of closures, the medical center will only pay one way ( to pick up site, but not round-trip payment).

J. Contractor Drivers/Personnel Upon submission of bid, the Contractor shall provide the following:

1. Name and contact number of contracted employees and update as necessary.

2. Number of vehicles, including year, make, model, and license plates

Contractor vehicles and storage areas used in the performance of this contract must be licensed and meet the minimum requirements as mandated by the States of AL.

3. Vehicles must be in good working condition with a working air conditioner that will maintain required temperatures.

4. Vehicles shall have the company name/logo prominently displayed if provided

5. Each vehicle used in the performance of this contract shall be adequately stocked with at least one current/up-to-date complete “Spill Kit” for a bio-hazard clean-up in case of leakage or accidental discharge from container.

6. The Contractor shall provide comprehensive automobile liability insurance required by the State of AL. Upon request, the Contractor shall provide certified proof of automobile liability insurance for all vehicles used by the Contractor in the performance of this contract.

7. Contractor vehicles shall be maintained in a sanitary clean condition, absent of foreign debris and contaminants.

8. All vehicles must be in good working condition with all doors and trunks able to fully close and lock. Unattended vehicles with VA contents shall be locked at all times.

9. The following types of vehicles are prohibited from use under the contract:

a. Bicycles

b. Motorcycles

c. Vehicles without a secure cargo area, such as convertibles

d. Pickup trucks without fully enclosed and lockable bed cover, unless cargo is secured in the driver’s cab.

10. Contractor drivers must maintain a valid driver’s license for the type of vehicle operated as required by AL.

11. Contractor personnel, while performing the services of this contract, shall conduct themselves in a professional business-like manner.

12. Smoking is not permitted on VA Health Care System or CBOC facilities.

Smoking is not allowed within vehicles or when carrying and transporting delivery items.

13. The Contractor’s drivers shall observe and abide by all signage, speed limits, pedestrian right-of-way, emergency vehicle right-of-way, and designated roadways.

14. The Contractor shall supply his/her employees with uniform shirts that shall be worn at all times while performing the services of the contract and while Contractor employees are on government property and in government buildings. These uniforms shall contain the Contractor’s company name upon the shirt. Consistency is necessary for identification purposes when the Contractor or Contractor’s personnel are on site at any VA Health Care System or CBOC facilities.

15. The contractor shall maintain a log of daily courier pick-ups and deliveries indicating date, time, initials, and signatures. The contractor shall electronically submit all the daily courier logs for each month of service upon submitting a detailed invoice into the Tungsten Network Portal. The log must include all scheduled pick-ups and/or additional pick-ups as defined in the SOW. Documentation shall be legible and complete. See attachment for log.

16. The Contractor’s drivers are required to notify the assigned COR during normal business hours of any unusual events that impede him/her in making delivery as required by the contract.

17. Under no circumstances shall any animal or person other than the driver ride in the vehicle or handle items being transported.

18. The Contractor shall provide and maintain training for its employees in appropriate safety and packaging procedures suitable to specimen type and distances transported. This should include issues such as adherence to regulations for transport of biohazards, use of rigid containers where appropriate, temperature control, notification procedures in case of accident or spills, etc. Upon request by the COR, the Contractor shall provide documentation certifying that training has been provided to Contractor’s personnel. Reference 49 CFR §173.199 Diagnostic Specimens and Used Health Care Products and § 172.700, Subpart H, Training and International Air Transportation Association (IATA) Section 1.5.02.

K. Invoices: For assistance setting up e-Invoice, the following information is provided: Tungsten Network e-Invoice Setup Information: 1-877-489-6135

Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov

a. Invoices shall be submitted MONTHLY in arrears in accordance with:

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly mailto:vafsccshd@va.gov prepared invoice.

c. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

d. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. To submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877- 489-6135 for Enrollment.

e. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten- Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1- 877-489-6135.

f. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

19. Quality Control

1. The Contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications.

2. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services.

3. The Contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution.

4. The Contractor shall immediately notify the COR upon receipt of a customer complaint in order that joint validation may be accomplished.

5. The Contractor is responsible for quality control and specification compliance.

20. Parking and VA Regulations:

1. Contractor shall only park in the appropriate designated parking areas.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

21. Security:

1. The Contractor shall ensure compliance by its employees with the security regulations of the Veteran’s Administration where work is performed under this Contract. Contracted employees shall self-register at https://www.tms.va.gov/SecureAuth35/ . Once registered, enroll in class VA10176 VA Privacy and Information Security Awareness and Rules of Behavior. Contractors shall provide signed certifications of completion to the Contracting Officer’s Representative (COR) prior to starting work on this contract. TMS course requires annual completion.

2. Photography or Video on medical center premises is strictly prohibited.

Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.

22. Federal Holidays

1. Daily Courier services between the TVAMC and CBOC shall be provided Monday through Friday except for federal holidays or any day specifically declared by the President of the United States to be a federal holiday. The 11 holidays observed by the Federal Government are:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

** Please note that holidays falling on Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday Any other day specifically declared by the President of the United States to be a national holiday.

23. Bids

1. All bids should include a detailed technical approach/capability statement to include but not limited to pricing analysis, quality assurance, number of drivers, number of vehicles and types etc. A separate pricing schedule should be submitted for:

a. Outlying CBOCS

i. Selma VA Clinic

24. RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal Record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. TVAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of TVAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to TVAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to TVAMC control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and TVAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with TVAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public TVAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The TVAMC owns the rights to all data and records produced as part of this contract.

All deliverables under the contract are the property of the U.S. Government for which TVAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through

FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take TVAMC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flow-down of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle] and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

Attachment 1. Estimate Tables Vendor Input

LABORATORY ESTIMATES ONLY

(1st Stop)

Selma VA

Clinic

(2nd Stop)

TVAMC

Trips Cost

Vendor input

Daily (Mon-Thur) 1400 1530 =1 trip

Friday 1230 1400 =1 trip trips weekly