36C24726Q0061 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0001 10-16-2025

534-26-1-5788-0005

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

To all Offerors/Bidders

36C24726Q0061

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-23-2025 2:00 PM EDT

See CONTINUATION Page

X 1

Subject: 3rd Party Fire Protection and Life Safety Reviews

The purpose of Amendment 0001 is to post vendor's requests for information (RFI's), and to extend the bid due date.

1. See vendor RFI's on Continuation Page.

2. Bid due date is hereby extended to October 23, 2025 at 2:00 PM Eastern.

(END)

David Parente Contracting Officer

CONTINUATION PAGE

RFIs 3rd Party Fire Protection and Life Safety Reviews

36C24726Q0061

1. Can you please provide the full set of drawings that are required to be reviewed so we can understand the size, magnitude and complexity of the seven (7) individual projects referenced in the performance work statement? With the limited information provided regarding the seven (7) projects, we cannot determine how much time will be required to complete these reviews.

VA Response: Full sets of drawings will be provided at time of award; however, the Government can provide Project Descriptions, Scopes, Square Footages Covered for each project. See RFI question #2 for response.

2. If drawings cannot be provided, can you please provide additional details regarding the seven (7) projects? Square footage, number of floors, types and fire protection and life safety systems involved, etc?

VA Response:

3. Which stages of the design development process will require formal documentation reviews? The performance work statement Section B.a.i.2 references subsequent reviews of new submissions. We’d just like clarification on the number of reviews for each project that should be expected/budgeted.

VA Response: One Review per project with backcheck of comments is required.

4. What level of review is expected of the utilities, HVAC, elevators, and chutes? Would this be only how these building services tie into the fire protection and life safety systems? These building services have some connections to the fire protection and life safety systems; however, the primary functions of these systems are not fire protection and life safety related. We’d just like clarification as to what level of detail our review of these building services must include as a fire protection engineer isn’t typically trained to know the inner workings, design parameters and requirements for these type of systems other than what’s related to fire protection and life safety (i.e., HVAC fans shutdown upon duct detector activation, elevator recall upon fire alarm, chutes maintaining fire ratings, etc).

VA Response: Review how the utilities, elevators, and chutes tie into the fire protection and life safety systems.

5. In the performance work statement, Section B.a.vi states the written plan review report shall be reviewed by another FPE and the name added to the report. Can you please provide some clarification on this requirement, are you looking for two (2) FPE’s to be part of this project? We don’t believe that is the intent as we’ve not seen a requirement for two (2) different FPE’s for this service but would like your clarification on this please.

VA Response: One FPE is the only requirement. The name of the FPE performing the review will be listed in the table.

6. A fire protection engineer on the prime contractor's staff would have a direct, long-term relationship with the contractor. This could foster a stronger sense of ownership and responsibility for the project's overall fire protection and life safety objectives, as opposed to a consultant whose engagement is limited to a specific project phase. Will the government require the fire protection engineer be directly employed by the prime contractor to ensure the VA receives the highest degree of work quality from this contract?

VA Response: Requirement is for the awarded contractor to provide a licensed FPE.

7. Please confirm the licensed fire protection engineer must specifically be licensed in the State of South Carolina?

VA Response: FPE can be licensed in any State within the Unites States.

8. Will there be any meetings (in person or virtual) required? The solicitation doesn’t state there are meetings, however our previous experience suggests that we could potentially be asked to attend scheduled or unscheduled meetings with the VA, A/E team, or other stakeholders. If meeting attendance will be required, can you please provide an estimate of the frequency and duration of meetings to be expected?

VA Response: There will be kickoff meetings on Microsoft Teams upon award of contract. Interactions with VA for meetings may be required as necessary if needed;

meetings with A/E and other stakeholders are not required. All meetings are remote.

9. For document transfer, will a One-Drive, DropBox or Sharepoint location be acceptable for transferring files between the contractor and the VA?

VA Response: The contractor shall make provisions to receive project documents that will require the transfer of large files from behind the VA Intranet fire wall to the contractor’s location. The VA email system will not support the large file sizes, and the contractor shall establish an acceptable file transfer system. Typical examples are Procure and BIM 360. Contractor is responsible for establishing the file transfer system.

10. How long will the contractor be required to store all the files that have been submitted for future retrieval? Will it be acceptable at the completion of the contract to have the VA retrieve all files from the contractor and then we can remove them once transfer completion to the VA has been confirmed?

VA Response: Three (3) years after acceptance is best practice, however once the VA closes out the contract you are not required to store the information.

11. The SOW lists seven individual projects at the facility. Do you know scope and scale of these 7 projects? Are you able to expand on this a bit more?

12. Please provide approximate project sizes or descriptions (e.g., square footage, number of stories, or facility type) for each of the seven projects to allow offerors to accurately estimate the level of effort.

13. If such information is unavailable, please consider modifying the pricing structure to request hourly labor rates (with estimated hours to be determined at the task order level), to ensure accuracy and cost-effectiveness for the Government.

VA Response: See previous responses (table).

14. Because this information is material to proposal preparation, we respectfully request an extension of the solicitation due date to allow the Government’s response to be shared with all interested vendors, promoting full and open competition consistent with FAR 1.102-2(c)(3) and FAR 15.206(e).

VA Response: Solicitation will be extended.

#’s 12 – 14 were submitted late only answer if in the best interest of the Government.

12. Please provide approximate project sizes or descriptions (e.g., square footage, number of stories, or facility type) for each of the seven projects to allow offerors to accurately estimate the level of effort.

13. If such information is unavailable, please consider modifying the pricing structure to request hourly labor rates (with estimated hours to be determined at the task order level), to ensure accuracy and cost-effectiveness for the Government.

VA Response: See previous responses (table).

14. Because this information is material to proposal preparation, we respectfully request an extension of the solicitation due date to allow the Government’s response to be shared with all interested vendors, promoting full and open competition consistent with FAR 1.102-2(c)(3) and FAR 15.206(e).

VA Response: Solicitation is extended.